Mormon Trail

Mormon Trail Community School

Regular Meeting

October 21, 2019

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:02 p.m. in the Garden Grove Superintendent’s Office. Answering roll call were board members Funk, Cromer, Smiarowski and Evans. Peasley shortly joined the Board. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton was also in attendance. Those signing into the meeting were Claudia Brown, Stephanie Bear, Kimberly Hayes and Christian Hilton. Chase Clark was also present.

Cromer motioned to approve the agenda. Funk seconded followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

The consent agenda, consisting of the approval of the previous meetings’ minutes and one open enrollment out of the District was approved with a motion by Evans, a second from Cromer, and ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

There were no resignations.

With a motion by Funk, a second from Cromer followed by all ayes, the following Junior High basketball coaches were approved. Buck Parmer: JH boys ($1750) and Joseph Parmer: JH girls ($1750). Aaron Parmer was approved as varsity boy’s basketball head coach ($2900), Jason Newton assistant varsity and JV boys’ basketball ($2005) and Katie Newton varsity girl’s basketball head coach ($2900), and Leslie Bexten assistant varsity and JV girl’s basketball ($2005) were approved with a motion by Cromer and a second from Evans. Smiarowski, Cromer, Peasley, Evans and Funk voted aye to pass the motion.

Next, Chase Clark, shared technology coordinator, presented information to the Board about a new phone system for the District he is looking into. The current system is old and outdated. Repairs to the system, if needed, would be costly as the technology has become obsolete. Grand River Mutual would install the new system that would link Garden Grove and Humeston together, eliminating long distance charges between the two facilities. It would be a movable system, meaning someone could move locations inside the buildings or even from building to building and keep the same extension number. Windstream would remain the service provider. The project would use PPEL funds to finance the new system’s installation. Cost would be under $25,000 for the total project. Phone services and long distance charges are no longer covered by the e-rate program; however, there should be an immediate cost benefit to the District. Board members agree we need to update the phone system but would like another month to look into options. The item was tabled until November with a motion by Cromer and a second from Peasley. Smiarowski, Cromer, Peasley, Evans and Funk voted aye to table until November.

Following general discussion, bills and financials were approved with a motion by Peasley and a second by Funk. Smiarowski, Cromer, Peasley, Evans and Funk voted aye to pass the motion.

Next, Christian Hilton went over achievement scores. Superintendent Phillips followed with a report to the Board on this year’s Certified Enrollment numbers. Both reports may be seen by contacting Secretary Rash in the Humeston office

Cromer made a motion to adjourn the meeting. Funk seconded. All voted in agreement with votes of aye. President Smiarowski closed the meeting at 9:06 pm

The next meeting of the Mormon Trail Board will be held after the official canvas of votes following the November 5th election sometime after November 19, 2019.

____________________________ ___________________________ _________

President, Board of Education Secretary, Board of Education Date

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

Mormon Trail Community School

Special Meeting

September 30, 2019

President Smiarowski called the special meeting of the Mormon Trail Board of Directors to order at 6:02 p.m. in the Garden Grove Superintendent’s Office. Answering roll call were board members Funk, Cromer, Smiarowski, Evans and Peasley. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Mona Baker was the only guest signing in.

Cromer motioned to approve the agenda. Peasley seconded followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

Action items follow. There was no consent agenda at this special meeting.

There were no resignations to act on.

With a motion by Evans, a second from Cromer followed by all ayes, Richard Traylor was approved as pk-12 band and music teacher. Traylor will receive a $3000 sign-on stipend upon acceptance of his contract. The Board would like to thank Jackie Gunzenhauser for filling in as substitute during the search for a full time instructor.

Mona Baker, FFA advisor was present to talk to the Board about the FFA trip to the National Convention in Indianapolis Oct 31st-Nov 2^nd. Bailey Head, Mormon Trail class of 2017 graduate will receive her American degree, the highest honor and degree earned in FFA. Four members of the Mormon Trail Chapter will attend as well. Members earn the opportunity to attend by selling a certain amount of fruit and cheese, attending a certain number of FFA meetings and other events, as well as, being eligible academic-wise. With a motion by Funk and a second from Peasley Kim and Doug Head were approved to drive a school van transporting students out of state pending approval by the District’s Insurance and a background check. The motion was followed by all aye votes to approve.

Cromer motioned to approve renewing the Forecast5 Financial Software subscription followed by a second from Funk. All present voted aye to approve.

Superintendent Phillips talked to the Board about the Feasibility Study which is required as part of the process for being approved for new construction or to remodel existing facilities. Phillips also discussed some changes and clarifications the Department of Education wanted to see on the District’s Certificate of Need application. The hearing to present to the SBRC will be moved to December. All exhibits are due Nov 15^th.

With a motion by Peasley and a second from Funk the Board voted to go into Closed Session in reference to Iowa Code 21.5(1) (j) of the open meetings law to discuss the sale of particular Real Estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the Board would receive for that property.

A roll call vote was taken to enter closed session. Smiarowski, yes; Funk, yes; Cromer, yes. Peasley, yes; Evans, yes.

The group went into closed session at 6:45 pm.

The Board returned to open session at 7:16 pm.

Funk made a motion for Superintendent Phillips to contact the District’s attorney, Verle Norris, to pursue item #1 discussed in closed session. Motion was seconded by Evans followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

Evans made a motion for Superintendent Phillips to contact the District’s attorney, Verle Norris, to pursue item #2 discussed in closed session. Motion was seconded by Cromer followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

Funk moved to enter Closed Session to review and discuss records which are required by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a).

A second from Cromer was followed by the following roll call vote: Smiarowski, yes; Funk, yes; Cromer, yes. Peasley, yes; Evans, yes. The Board moved into closed session at 7:30 pm.

The Board returned to open session at 8:28 pm

Peasley made a motion to accept the recommendation of Superintendent Phillips regarding the long term suspension of a student as discussed in closed session. The motion was seconded by Funk followed by aye votes from Funk, Cromer, Smiarowski, Evans and Peasley.

Cromer made a motion to adjourn the meeting. Funk seconded. All voted in agreement with votes of aye. President Smiarowski closed the meeting at 8:32 pm

The next meeting of the Mormon Trail Board will be held October 21, 2019 at 7:00 pm.

____________________________ ___________________________ _________

President, Board of Education Secretary, Board of Education Date

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

Mormon Trail Community School

Regular Meeting

September 17, 2019

Vice President Evans called the regular meeting of the Mormon Trail Board of Directors to order at 7:04 p.m. in the Garden Grove Superintendent’s Office. Answering roll call were board members Funk, Evans, and Peasley. Cromer and Smiarowski were absent. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Amanda Fogle, Kim Hayes, Claudia Brown, Mona Baker, Jackie Gunzenhauser, Karla Gunzenhauser and entering later, Graydon Gunzenhauser. Linda Horton from the New Era was also present.

Funk motioned to approve the agenda with Item H Closed session being tabled. Peasley seconded followed by ayes from Peasley, Evans and Funk. Cromer and Smiarowski were absent.

With a motion by Peasley and a second from Evans the Board voted to go into Closed Session in reference to Iowa Code 21.5(1) (a) of the open meetings law to discuss records which are required or authorized to be kept confidential. A roll call vote was taken to enter closed session. Peasley, yes; Funk, yes; Evans, yes. Cromer and Smiarowski were absent.

The group went into closed session at 7:10 pm.

The Board returned to open session at 7:55 pm.

Funk made a motion to grant an open enrollment request out of the District for Graydon Gunzenhauser. Peasley seconded followed by ayes from Peasley, Evans and Funk. Cromer and Smiarowski were absent.

The consent agenda, consisting of previous meeting minutes and 1 open enrollments out of the District was approved with a motion by Funk and a second from Peasley. Motion passes with ayes from Peasley, Evans and Funk. Cromer and Smiarowski were absent

There were no resignations to report.

A sharing contract with Moravia for Christina Bickel, 20% Business Manager, was approved with a motion by Funk, seconded by Peasley followed by aye votes from Funk, Peasley and Evans. Smiarowski and Cromer were absent.

The following persons were approved for para-educator positions:

Val Christiansen, Jeanette McGee, Morgan Reed and Karen Smith were approved with a motion by Peasley and a second from Funk. Yes votes were heard from Funk, Peasley and Evans. Smiarowski and Cromer were absent.

Malorie Irving was approved as Freshman class sponsor and Deb Coffey was approved as Sophomore class sponsor with a motion by Peasley and a second from Funk. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Peasley motioned to table the Cheerleader fundraiser seconded by Funk. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Student insurance was tabled with a motion by Peasley and a second by Funk. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

FFA advisor, Mona Baker accompanied by student representative, Amanda Fogle presented the yearly calendar of events to the Board.

Brown, Hayes, Baker and Fogle left the meeting at 8:34 p.m.

Required updates to the alarm systems in both buildings were approved with a motion by Peasley and a second from Funk. A proposal by Baker Group for $7734 was approved with Funk, Peasley and Evans voting aye. Smiarowski and Cromer were absent.

Junior High football participants will play with Wayne CSD this year. Mr. Thatcher will drive the team to Corydon for practice and to games as required. Peasley made the motion followed by a second from Funk. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Funk motioned to approve the driving arrangement with Murray CSD to transport students from both school districts to Winterset CSD daily for classes. Peasley seconded. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

D&G Rentals gave a quote for $1200 to remove the air conditioning units from the Elementary roof. Peasley motioned to accept and Funk seconded.  Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Bills and financials were approved with a motion by Funk and a second from Peasley. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Superintendent Phillips reported to the Board goals for 2019-20.

Action Item H, a Closed session concerning section 21.5 (1) (j) of the open meetings law was tabled until further notice.

Funk made the motion to adjourn followed by a second from Peasley. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent. Vice President Evans closed the meeting at 9:25 p.m.

The next meeting of the Mormon Trail Board will be held October 21, 2019 at 7:00 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer