March 15, 2021 Minutes

Mormon Trail Community School District

Public Hearing and Regular Board Meeting Minutes

March 15, 2021

Location: Humeston, Elementary Library

Public Hearing for 2021-2022 School Calendar

Public Hearing meeting called to order by President Evans at 6:31 PM.

Roll Call

Board Members: Pat Evans, Elizabeth Dachenbach, Jeremy Cromer, Stephanie Bear 

Absent Board Members: Marc Smiarowski

Board Secretary, Stevie Parmer

Superintendent, Kerry Phillips

Principal, Becky Stripe

Guests: Peggy Rash, Linda Horton, Stacie Porterfield, John Hansen, Kara Hilton, Valerie Minnick, Amanda Fogle, Robert Thatcher, Mona Baker, Dave Gunzenhauzer, Nancy Gunzenhauzer, Bryce Travis, Jeremy Oden (Project Director)

Three guests joined the meeting via ZOOM.

No comments by public made.

Bear made a motion to close calendar public hearing at 6:46 PM and seconded by Dachenbach. Motion passed with all present voting aye. 

Public Hearing for Bids

Public Hearing meeting called to order by President Evans at 6:46 PM.

Roll Call

Board Members: Pat Evans, Elizabeth Dachenbach, Jeremy Cromer, Stephanie Bear 

Absent Board Members: Marc Smiarowski

Board Secretary, Stevie Parmer

Superintendent, Kerry Phillips

Principal, Becky Stripe

Guests: Peggy Rash, Linda Horton, Stacie Porterfield, John Hansen, Kara Hilton, Valerie Minnick, Amanda Fogle, Robert Thatcher, Mona Baker, Bryce Travis, Jeremy Oden (Project Director)

Three guests joined the meeting via ZOOM.

John Hansen spoke about upcoming building project. Talked through the Mormon Trail Value Engineering Cost list that he brought with him to share with the board.  

Optional Value Engineering items removed is a $326,151.00 Deduct leaving around $324,735 still over budget. 

Discussed polished concrete as an option.

Cromer made a motion to close public hearing for bids at 7:15 PM and seconded by Bear. Motion passed with all present voting aye. 

Regular Scheduled Board Meeting

Meeting called to order by President Evans at 7:15 PM.

Roll Call

Board Members: Pat Evans, Elizabeth Dachenbach, Jeremy Cromer, Stephanie Bear 

Absent Board Members: Marc Smiarowski

Board Secretary, Stevie Parmer

Superintendent, Kerry Phillips

Principal, Becky Stripe

Guests: Peggy Rash, Linda Horton, Stacie Porterfield, John Hansen, Kara Hilton, Valerie Minnick, Amanda Fogle, Robert Thatcher, Mona Baker, Bryce Travis, Jeremy Oden (Project Director)

Three guests joined the meeting via ZOOM.

Agenda Approval and Consent Agenda

  1. The agenda was approved with a motion by Cromer and the second by Dachenbach. Motion passed with all present voting aye. 
  2. The consent agenda, consisting of previous meeting minutes and open enrollment requests was approved with a motion to approve by Bear and the second by Cromer. Motion passed with all present voting aye. 

Action Items

  1. Motion was made by Cromer to approve Boggs and Utzke resignation and was second by Dachenbach. Motion passed with all present voting aye.
  2. No contracts at this time to be approved. 
  3. Motion was made by Dachenbach to pay John Hansen MCC for invoices and work completed as of March 1, 2021 in the amount of $19,068.93, the second by Cromer. Motion passed with all present voting aye.
  4. Bear made a motion introducing the following resolution and moved that the same be adopted: “Resolution adopting plans, specifications, form of contract, and estimate of cost for the Mormon Trail High School addition project.” The second was made by Dachenbach. Motion passed with the following roll call vote: Evens – aye, Bear – aye, Cromer – aye, Cromer – aye.
  5. Bear made a motion introducing the following resolution and moved that the same be adopted: “Resolution awarding construction contracts for the Mormon Trail High School Addition Project. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF MORMON TRAIL COMMUNITY SCHOOL DISTRICT:

That the following bid(s) for the construction of certain public improvements described in general as Mormon Trail High School Addition Project described in the plans and specifications heretofore adopted by this Board on March 15, 2021, be and is hereby accepted, the same being the lowest responsive, responsible bid received for such work, as follows:

Contract 1: General Construction

Contractor:

Bi-State Contracting, Inc

of

West Burlington, IA

Amount of bid:

$5,740,246.00

Portion of project:

All construction work relating to Contract 1: General Construction

Includes Base Bid & Alternate #1

Combined Contract 2: Plumbing & Contract 3: HVAC

Contractor: AMC Mechanical Inc.  of     Pella, IA

Amount of bid: $1,239,000.00

Portion of project: All construction work relating to Contract 2: Plumbing & Contract 3: HVAC Includes Base Bid & Alternate #1

Contract 4: Electrical & Security Electronics

Contractor: DeVries Electric, Inc.  of Pella, IA

Amount of bid: $947,900.00

Portion of project: All work relating to Contract 4: Electrical & Security Electronics

Includes Base Bid & Alternate #1

The second was made by Cromer. Motion passed with the following roll call vote: Evens – aye, Bear – aye, Cromer – aye, Cromer – aye.

  1. Seymour will be voting at their board meeting to share everything they can with Mormon Trail.
    1. Thatcher states JH baseball would come over but not HS.
    2. JH football could possibly come over in the fall.

Motion was made by Dachenbach to continue sport sharing talk with Seymour, the second by Bear. Motion passed with all present voting aye.

  1. Mona Baker gave the board an update on FFA happenings. Will be planting corn in our Mormon Trail plot this planting season. Two students will be going to an Artificial Insemination school in March and will become A.I. certified.

Cromer made a motion to approve FFA the option for them to stay in the hotel for the night and to pick up middle school the following day if it can work out, the second was made by Bear. Motion passed with all present voting aye.

  1. Peggy Rash spoke about the audit. Bear made the motion to approve the audit review, the second was made by Cromer. Motion passed with all present voting aye.
  2. Stacie Porterfield and Kara Hilton spoke to the board about improving the landscaping around the elementary by working on it as an M Term project. Dachenbach made a motion to approve Porterfield and Hilton M term landscaping project, the second was made by Cromer. Motion passed with all present voting aye.
  3. Bear made a motion to approve the resolution naming depositories as follows: “The Mormon Trail Community School Board of Education designates the following named banks to be depositories of the Mormon Trail Community School District for the 2020-2021 school year and that funds are not to be exceeded in the amounts stated below.”
    1. Great Western Bank Humeston, IA $2,000,000 increase to $8,500,00 to $10,000,000
    2. ISJIT Des Moines, IA $2,000,000 increase to $3,000,000
    3. UMB West DSM, IA $225,000 to $350,000

The second was made by Dachenbach. Motion passed with all present voting aye.

  1. Bear made a motion to approve our Medical Plan through ISEBA and stay with the plan we currently use, the second was made by Dachenbach. Motion passed with all present voting aye.
  2. Cromer made a motion to approve the take Bryce Travis’s recommendation for a new vent hood in the kitchen and not to exceed $30,000, the second was made by Dachenbach. Motion passed with all present voting aye.
  3. Dachenbach made a motion to approve the 2021 Senior trip itinerary and use of the Activity Fund credit card, and Bill Moore to drive out of state, the second was made by Cromer. Motion passed with all present voting aye.
  4. Bear made a motion to approve the Modified Supplemental Amount for At-Risk\Dropout Prevention in the amount of $58,599.00, the second was made by Cromer. Motion passed with all present voting aye.
  5. Bear made a motion for sophomore class and golf to work together to find a solution for an apparel fund raiser through Invinci, the second was made by Cromer. Motion passed with all present voting aye.
  6. Bear made a motion for Mormon Trail to join the Mormon Trail Chamber (formally known as Humeston Chamber), the second was made by Dachenbach. Motion passes with all present voting aye.
  7. Cromer made a motion to approve the 1st Reading of Board Policy Series 700, 800, and 900. The second was made by Dachenbach. Motion passed with all present voting aye.
  8. Cromer made a motion to approve the 2021-2022 school calendar and to switch to the late start calendar if construction needs extended, the second was made by Dachenbach. Motion passed with all present voting aye.
  9. Bear motions to approve the Budget Guarantee for the 2021-2022 Fiscal Year as follows: “Iowa law provides for a minimum amount of growth in the regular program district cost for any school district where regular program district cost will decrease due to declining enrollment or low allowable growth or a combination of the two. In Iowa Code Sec. 257.14, the legislature has provided for a budget guarantee of 101% of the preceding year regular program district cost (without budget guarantee). To utilize the budget guarantee, Districts must adopt a resolution and file with the Department of Management by April 15, 2021.

Be it resolved that the Board of Directors of the Mormon Trail Community School District, will levy property tax for fiscal year 2021-22 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.:

The second was made by Dachenbach. Motion passed with all present voting aye.

  1. Cromer made a motion to not extend the Covid medical leave relief program after March 31, 2021, the second was made by Dachenbach. Motion passed with all present voting aye.
  2. Cromer made a motion to approve the Bills and Financials, the second was made by Bear. Motion passed with all present voting aye.

Discussion/ Reports

  • Becky Stripe: Thanked the parents and staff of Mormon Trail for the great attendance during Spring Conferences.
  • Kerry Phillips: No Report to give.   
  • Peggy Rash: No Report to give.  
  • Elizabeth Dachenbach: No Report to give.  

At 9:27 PM Bear motions to go into closed session in reference to Iowa Code 21.5 (1)(i), the second was made by Dachenbach. Motion passed with the following roll call vote: Evens – aye, Bear – aye, Cromer – aye, Cromer – aye.

At 9:37 Cromer motions to leave closed session, the second was made by Dachenbach. Motion passed with all present voting aye.

President Evans declares to move back to open session.

Adjourn 

Cromer made a motion to adjourn the meeting at 9:38 PM and seconded by Dachenbach. Motion passed with all present voting aye. 

Next Regular Meeting

April 12, 2021| 6:30 PM, Garden Grove – District Office 

_______________________________ _______________________________ _____________

President, Board of Education Secretary, Board of Education Date

These minutes are written as recorded by the Board Secretary and subject to approval at the next regular board meeting. Stephanie Parmer, Board Secretary/ Treasurer

Conditions for Learning

Communications Conditions for Learning

Dear Parent, Guardian, or other Legally Responsible Adult:

Our school is getting ready to administer an annual school climate and culture survey called Conditions for Learning to students in grades 3-12. This survey administration is required by the state’s plan to meet a federal law called the Every Student Succeeds Act. Our school will conduct the survey on April 5th-May 28th. All Iowa public school districts will use the Conditions for Learning Survey to improve safety, student engagement and the overall learning environment so that all Iowa students have optimum conditions for learning. Our work to improve safety, student engagement and the overall learning environment will have a lasting impact on the future.  

Iowa measures conditions for learning by asking the real experts each year – our students. This is their chance to make their voice heard, and we intend to listen. Studies have shown this work matters. Improving skills such as solving problems, working out conflict, and working with other people in a group has led to double-digit increases on achievement test scores, improved classroom behavior and improved attitudes.

All public schools in Iowa will use an online survey to assess the conditions for learning in their school for students in grades 3-12. Student responses will be confidential, and individual response data will not be available to anyone in the survey platform or in reporting. Mormon Trail CSD will receive aggregated data annually at the building level to support alignment of professional development with identified culture and climate needs.

We will ask your child to simply fill out a confidential Survey. The Survey will focus on issues ranging from student safety, to positive student relationships, to school rules and how they are enforced. A high rate of participation by students in completing the Conditions for Learning Survey is important for obtaining the most complete school climate data for our school. Support from you in communicating to your students that this is their chance to be heard and to be part of the effort to improve conditions for learning at their school is critical.  

Thank you for partnering with Mormon Trail CSD to improve conditions for learning in our schools throughout the state. Included is an attachment with the Copy of Parent Communication Conditions for Learning.docx  overview of this opportunity, as well as:

  1. An information summary about the Survey

  2. A written refusal form if you do not want your child/children to participate in completing the Survey

Please click the link above to review the survey and access the written refusal form.

Please let us know if you have any questions and thank you again!

Sincerely,

Stacie Porterfield

Instructional Coach

Prek-12

21st CCLC Local Evaluation 2019-2020

Central Decatur 21st CCLC Local Evaluation 2019-2020

December 2020 Minutes

Dec 9 2020 minutes

Notice of Bid Letting

Please click the following link to view.

 

Mormon Trail School Notice Of Bid Letting

 

Elementary Winter Concert