February 9, 2015 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

February 9, 2015

Board Minutes

President Lundahl called the regular meeting to order at 6:50 p.m. in the Humeston Elementary Library.

Board members Peasley, Funk, Smiarowski, Evans and Lundahl were present. Also in attendance were

Superintendent Miller, Principals Hunt and Snyder, Secretary Rash, Renae Poush, Crystal Boggs, Christian

Hilton, Brad Krutsinger and Mona Baker. Linda Grismore was also present.

Visitor Brad Krutsinger, representing the Mormon Trail Education Association, briefly spoke about the

negotiation process. A waiver waiving the May 31 date for completion of negotiations has been signed

giving the Association and the District more time to come to a voluntary agreement concerning a

collective bargaining agreement for the 2015-16 school year.

Mona Baker was present to discuss the FFA program. Baker reported the group was in the top 20

schools selling fruit and cheese this year, raising around $1700. The FFA chapter has several projects in

their future, including the Adopt a Highway program and cleaning up the old Horse Arena in the east

part of Humeston. The group will participate in District competition, FFA Week, and will hold a Spring

Banquet in the coming weeks. Baker also spoke to the Board about wanting to hold a fundraiser,

possibly yet this school year or in the summer. The group is interested in a Donkey basketball game to

raise money for Mormon Trail’s FFA chapter.

Funk made a motion to approve the consent agenda which included agenda approval, approval of the

January minutes which included both the regular and special meetings, and an open enrollment request

into the district. Peasley seconded the motion to approve the consent agenda with all voting in favor.

After discussing the monthly bills presented for payment, Smiarowski made a motion to approve the

month’s bills of accounting. The motion was seconded by Evans with all voting aye.

Funk made a motion to table a decision on a FFA fundraising request pending more information.

Smiarowski made the second with all voting in favor of the motion. The Board will revisit the request at

a later date.

Next on the agenda was the consideration of several projects Superintendent Miller would like to see

completed before he steps down as Superintendent June 30th. First up for consideration was the

purchase and installation of 74 lockers at both Garden Grove and Humeston. The lockers will allow

students to safely store items while participating in athletics and other events at the schools.

Smiarowski made the motion to approve. Peasley seconded the motion. All voted aye.

A new, more efficient furnace was discussed which would replace the hanging heaters currently being

used in the shop and kitchen areas in the Garden Grove facility. Funk made the motion to purchase a

unit from Southern Iowa Heating and Cooling, Centerville. Smiarowski seconded with all voting aye.

Evans made a motion to purchase and replace several new toilet partitions in both the Humeston and

Garden Grove buildings. Smiarowski made the second with all voting in favor of the motion.

Next up for discussion was installing Security Systems at both the Humeston and Garden Grove

buildings. Funk made the motion to approve with Smiarowski seconding. All voted aye.

Elementary Principal and Athletic Director, Snyder reported that Chrome books had been distributed to

5th and 6th graders. The elementary is taking Iowa Assessment tests this week. Snyder also reported that

Mormon Trail’s K-6 has been named a spotlight school and will be visited by a group of actors from the

Des Moines Playhouse on February 17th. In March, the Elementary students will attend the production of

“The somewhat True Tales of Robin Hood” presented by the Des Moines Playhouse. Also, K-12 students

will be going to Wayne CSD to attend a presentation by Wayne County Development Corporation called

“Think”. All Wayne County Schools have been invited to participate. “Think” teaches students about the

environment and recycling. Snyder spoke highly of the Jr. High Basketball programs. The boys had an

undefeated season and have started post season Booster Club tournaments. The girls had a good season

as well, playing out the season with only 5 team players. He commended both teams on their dedication

and hard work.

Secondary Principal Hunt reported the Secondary students would be doing Iowa Assessment testing the

week of February 23rd. Winter MAP testing is complete with 30 some students tested. He was very

pleased with the results. Scores in Math increased 2.7% and Reading scores saw a 4% increase. Hunt

reported that the Jr and Sr High had more than normal numbers of students with perfect attendance

First Semester. Principal Hunt commended Lee Jass and the Speech group on a successful year. Coming

up, the 8th graders with be attending a Career Day at SWCC. Hunt also reported that the High School

Choir has been invited, along with other Decatur County Schools, to perform at Graceland University

with Simon Estes. Lamoni, Leon, and Mormon Trail Choirs will perform individually and as a group with

Estes on April 19th.

Alan Miller, District Superintendent, reported that he and Peggy Rash had gone to Des Moines January

21st to attend the SBRC meeting where the District’s corrective plan for filing an untimely Certified

Annual Report was approved. Miller also reported he was in contact with area Legislators concerning

local and state school related issues. Miller ended with a reminder that Graduation will be held at 1pm

Sunday, May 17th.

Smiarowski made the motion to adjourn with Peasley seconding the motion. All voted aye and

President Lundahl adjourned the meeting at 8:13pm.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held March 9th @

7:30 pm in the Elementary Library.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________

Date

These minutes are written as recorded by the board secretary and subject to approval at the next

regular board meeting.   Peggy Rash, Board Secretary/Treasurer

February Board Meeting & Workshop

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

WORK SESSION

Minutes

February 9, 2015

President Lundahl called the Work Session to order at 8:25 pm in the Elementary Library. Roll call was

answered by Funk, Peasley, Evans, Smiarowski and Lundahl. Also present were Principals Steve Hunt and

Mike Snyder and Secretary Rash.

The Board discussed possible options and strategy for hiring a new Superintendent for the School

District.

Lundahl adjourned the meeting at 9:19 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held March 9th @

7:30 pm in the Elementary Library.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________

Date

These minutes are written as recorded by the board secretary and subject to approval at the next

regular board meeting.   Peggy Rash, Board Secretary/Treasurer

January 12, 2015 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

January 12, 2015

Board Minutes

 

President Lundahl called the regular meeting to order at 7:35 p.m. in the Humeston Elementary Library. Board members Peasley, Funk, Smiarowski, Evans and Lundahl were present. Also in attendance were Superintendent Miller, Principals Hunt and Snyder, and Secretary Rash.

Smiarowski made a motion to approve the consent agenda which included agenda approval, approval of the amended November minutes and approval of the December minutes. An open enrollment request out was also approved. Peasley seconded the motion to approve the consent agenda with all voting in favor.

Peasley made a motion to approve the month’s bills of accounting for payment. The motion was seconded by Funk with all voting aye.

Mark Smiarowski was approved as a volunteer to coordinate a new speed/agility program within the District. Smiarowski earned his coaching certificate last year. Evans made the motion to approve with Funk making the second. All voted aye with Smiarowski abstaining.

With no public comments concerning the DDSDP (District Developed Service Delivery Plan) for Special Education, Evans made a motion to approve the plan as written. Peasley seconded the motion with all voting aye.

The Board discussed the start date for the 2015-16 school calendar. Funk made the motion to apply for an early start waiver. Smiarowski made the second with all voting aye.

Funk made a motion to offer an early retirement package to those who qualify and would like to apply. Smiarowski seconded the motion. All voted aye. Secretary Rash will draw up the paperwork for approval at the next Board meeting.

Elementary Principal and Athletic Director, Snyder reported that the school has received and installed name/conference standing boards donated by the Booster Club. Together with other improvements to the Humeston gym this year and the American Flag donated by the South Central Iowa Community Foundation, he is hearing favorable comments on the gymnasium, both from the community and those visiting the school.

Secondary Principal Hunt reported we are now in the second semester of the school year. The high school will begin MAP testing the end of January. Renovations are progressing nicely at the Garden Grove facility. The new entrance is coming along as are the improvements being made to the Shop area. Hunt invited anyone who is interested to stop in and see the progress being made.

Alan Miller, District Superintendent, reported that Prom would be held at the Garden Grove School this spring with After Prom events taking place at the Elementary Building. Prom will be held on Saturday, April 25th. He also reported that Amy Horton had asked to hold an auction and soup supper during a couple of basketball games for upcoming Senior events. Miller discussed the future of ICN classrooms saying they would eventually be closing and replaced with higher speed internet options. Also, the new walk-in freezer unit was installed over Winter break.

Funk made the motion to adjourn with Smiarowski seconding the motion. All voted aye and President Lundahl adjourned the meeting at 8:45pm.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held February 9th @ 7:30 pm in the Elementary Library.

 

____________________________                    ___________________________

President, Board of Education                                       Secretary, Board of Education

 

_________

Date

 

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

 

 

December 8, 2014 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

December 8, 2014

Board Minutes

 

President Lundahl called the regular meeting to order at 7:38 p.m. in the Humeston Elementary Library. Board members Peasley, Funk, Smiarowski, Evans and Lundahl were present. Also in attendance were Superintendent Miller and Secretary Rash. Linda Grismore was also present. President Lundahl asked Secretary Rash to amend the November Board minutes to include the Superintendent’s goals. Superintendent goals were reviewed/approved at the November Board meeting. Superintendent Miller has chosen the following goals to focus on in FY2014-15

  1. To improve Academic Achievement
  2. To satisfactorily complete Affirmative Action Plan

Smiarowski made a motion to approve the agenda. Peasley seconded the motion with all voting aye. Minutes of the November meeting were not approved pending the addition of Superintendent Goals. Smiarowski made a motion to approve the bills of accounting for November. Funk made the second. All voted aye. The Board reviewed estimates received from McGee Concrete for concrete work at both the Humeston and Garden Grove Schools. Smiarowski made a motion for McGee Concrete to begin work as soon as possible on these projects. Evans seconded the motion with all voting aye. The Board voted unanimously to approve the low bid submitted by Agriland FS for Gasohol @ $2.025/gal. The motion to approve was made by Evans. Smiarowski seconded the motion. Diesel bids of $2.375/gal (#2) and $2.675/gal (#1) submitted by Agriland FS were accepted with Evans making the motion to approve. Peasley made the second with all voting in favor. Smiarowski made a motion to approve the SBRC (School Board Review Committee) Application for Open Enrollment Out of the district. The amount applied for is $62,434. Funk seconded. The motion carried with all voting aye. Alan Miller, District Superintendent, reported on the progress of several ongoing projects in the District. The Flag donated by The South Central Iowa Community Foundation has been installed in the Humeston Gymnasium. Miller also reported that work on the walk-in freezer is scheduled to begin during Christmas break. Smiarowski made the motion to adjourn with Peasley seconding the motion. All voted aye and President Lundahl adjourned the meeting at 8:15pm. The next meeting of the Mormon Trail Board of Directors will be held January 12th @ 7:30 pm in the Elementary Library.

 

____________________________                    ___________________________

President, Board of Education                                       Secretary, Board of Education

 

 

_________

Date

 

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

 

 

Mormon Trail 2014 audit report

Mendenhall CPA Audit Letter 6.30.14

mormontrail.2014auditreport

November 10, 2014 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

November 10, 2014

Board Minutes

 

President Lundahl called the regular meeting to order at 7:31 p.m. in the Humeston Elementary Library. Board members Peasley, Funk, Smiarowski, Evans and Lundahl were present. Also in attendance were Superintendent Miller, Principals Hunt and Snyder and Secretary Rash. Linda Grismore, Stephanie Mendenhall, Kevin Rhine/Durham School Services and Shirley Flowers were guests. Flowers was present to express her concern about not having any bus stops in Garden Grove other than at the High School. Durham representative, Rhine said that due to problems at the pick-up location, the bus company will transport students to and from the High School only. While no formal action is required, the Board will back Durham’s decision. President Lundahl welcomed Stephanie Mendenhall, CPA. Mendenhall was present to go through the FY2013-14 audit report and to answer any questions the Board may have. Evans moved to approve the consent agenda which included approval of the agenda, approval of the previous meeting’s minutes, as well as, moving forward with making the front entrance at the Garden Grove facility handicap accessible. The second came from Peasley. All voted aye. Peasley moved to approve the FY2013-14 audit report. Smiarowski made the second with all voting aye. Evans made a motion to approve the bills of accounting for November. Funk made the second. All voted aye. Superintendent goals for 2014-15 were discussed. A motion to approve was made by Funk with Peasley making the second. All voted aye. The Board reviewed bids received for a new walk-in freezer for the Humeston location. After discussion, Funk moved to approve the bid submitted by Hockenbergs-Des Moines. Peasley seconded the motion with everyone voting aye. 5 bids were submitted in total. The Board voted unanimously to approve the purchase of an 8-passenger handicap accessible van. The motion to approve was made by Funk. Peasley seconded the motion. The van will be purchased from Suburban Chevrolet, Owasso, OK. After reviewing a bid submitted by Josh Bear/Kar Knuts for snow removal, Evans made a motion to accept the bid. Funk seconded the motion with all voting aye. Peasley made a motion to approve the Corrective Action Plan required by the School Board Review Committee. A Plan is required when the Certified Annual Report is not filed by the September 15th deadline. Evans seconded the motion with all voting aye. The review and approval of a new Mission Statement for the District was tabled. The Board was supportive of Superintendent, Miller and School Business Official, Rash looking into replacing the accounting software currently being used by the District. Administrative reports were given by Steve Hunt, Secondary Principal; Mike Snyder, Elementary Principal and Alan Miller, District Superintendent. Funk made the motion to adjourn with Smiarowski seconding the motion. All voted aye and President Lundahl adjourned the meeting at 9:20pm. The next meeting of the Mormon Trail Board of Directors will be held December 8th @ 7:30 pm in the Elementary Library.

 

____________________________                    ___________________________

President, Board of Education                                       Secretary, Board of Education

 

 

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Date