August 10, 2015 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

President Lundahl called the regular meeting of the Mormon Trail Board of Directors to order at 7:45

p.m. in the Humeston Elementary Library. Board members Funk, Evans and Lundahl were present.

Smiarowski and Peasley were absent. Also in attendance were Superintendent, Lorna Paxson, Principals

Mike Snyder and Steve Hunt and Board Secretary, Peggy Rash. Jason Selby from the Humeston New Era

Funk made a motion to approve the consent agenda which included agenda approval and open

enrollment. Evans seconded the motion to approve with all present voting aye.

After a brief discussion of the expenditures presented for payment, Funk made a motion to approve the

month’s bills for payment. The motion was seconded by Evans with all voting aye.

The Bus Lease and Service Management Agreement with Durham School Services were put on hold until

clarification can be made on a couple of items concerning activity trip billing. The item was put back on

the August agenda after an error in the contract was discovered after the July meeting.

Next on the agenda were the resignations of Roxie Armbrester, Humeston Cook and Brenda Henrichs,

Van route driver. Evans made the motion to accept both resignations with Funk seconding the motion.

All voted aye. The Board would like to thank both ladies for their years of service to the District and

Evans made the motion to approve and offer Jennifer L Wright the JH Math & Science 5/8th position.

Funk seconded the motion. The motion carried with all voting aye.

The following Schedule B contracts were approved contingent on sufficient student numbers:

HS Assistant Technical Drama – Robert Thatcher

HS Speech Contest – Dylan Jones

Funk made the motion to approve with Evans seconding. All voted aye.

Additional contracts were approved for Cross Country – Elizabeth Vanderflught , contingent on licensing

and student numbers, Cheerleading Coach – Shannon Knust, Summer School Teacher – Adam Hysell,

Driver’s Education – Mike Snyder, and Humeston Cook – Jackie Ericson. Evans made the motion to

approve with Funk seconding. All voted aye. The Garden Grove custodial position was not acted upon.

Next on the Agenda was discussion of the need for the District to make an inter-fund loan between the

Capital Projects (SAVE) Fund and the General Fund. The loan is necessary to cover expenses while

waiting for State Foundation Aid payments to begin in September

Board Member, Pat Evans introduced the following Resolution and moved that it be adopted.

“I move that the Board of Directors of Mormon Trail CSD authorize an inter-fund loan from SAVE to the

General Fund, in the amount of $250,000. The terms of repayment of the loan are as follows including

the payment of interest: Transfer on August 11, 2015, Payback on or before September 30, 2016 at a

rate equal to the Great Western Bank daily rate of approximately .0001%. The Board Secretary/Business

Manager is authorized and directed to take the appropriate actions to comply with the requirements of

the Iowa Department of Education’s Declaratory Order regarding inter-fund loans.”

Board Member, Brad Fund seconded the motion to adopt the resolution.  The roll was called and the

AYES: Evans, Funk, and Lundahl

Board President, Jan Lundahl declared that the Resolution be adopted

Passed and approved August 10, 2015.

A motion to discontinue the monthly newsletter sent to every house in the District was made by Evans

and seconded by Funk. All present voted aye. The decision will save the District approximately three

thousand dollars per year. The District has a website that can be utilized for much of the information

sent out in the newsletter. Board minutes, menus, the school calendar and activities will be updated on

the District’s website so that members of the community will be able to keep up on all the school’s

activities on a regular and more timely basis. You’ll find the website @ www.mormontrailcsd.org

Funk made the motion for Secretary Rash to amend the July minutes to clarify the action taken

regarding the damaged light pole on the SW corner of the baseball/softball field. Smiarowski had

brought up his concern that the pole posed a safety issue and ask permission to proceed with an

estimate from Jay Williams Construction to get the light pole taken down and have underground wiring

installed to replace the damaged pole as soon as possible. Smiarowski was also ask to get additional

estimates for updating the lighting around both the bb/sb and football fields. Options available could

include replacing the current overhead wiring with underground wiring around both athletic fields. The

Board approved the motion to amend. Motion by Funk, second by Evans, with all voting aye.

Funk motioned for Superintendent Paxson to proceed with obtaining a waiver from the state for Spanish

I, II, III & IV as no applications had been received for the position. If granted, students would be able to

receive instruction and obtain credit online for the classes. The motion was seconded by Evans with all

Superintendent Paxson ask the Board to consider a proposal for 3 new copiers from M&M Sales.

Representatives had contacted the school with a promotional opportunity available to replace the

current copiers with 3 new ones with a new 5-year lease agreement. The action would allow the District

to upgrade and replace the copiers currently on lease from M&M one year early. Funk made the motion

to approve the new lease with Evans seconding. Motion passed with all voting in favor.

Administrative reports were given by Principals Hunt and Snyder. Secondary Principal Hunt reported

that the High School would have 2 foreign exchange students attending school this year. Both Principals

reported enrollment was up in both buildings after registration was held August 4th. It is anticipated

that a second preschool classroom will also be needed this year. Principal Snyder extended his thanks to

everyone in the Community who helped with the Elementary Playground Project, including Lori Reed

and Becky Stripe who organized the project. It was noted that parents of many of the students who will

benefit from the new playground helped raise money through fundraisers when they attended Mormon

Trail School as children. Superintendent, Lorna Paxson, shared the District’s Annual Yearly Progress

Report with those present. Those wishing to view the report may contact the District Office. Evans made

the motion to adjourn with Funk seconding the motion. All voted aye and President Lundahl adjourned

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held September

17th @ 7:30 p.m. in the Elementary Library.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________

Date

These minutes are written as recorded by the board secretary and subject to approval at the next

regular board meeting.   Peggy Rash, Board Secretary/Treasurer

July board minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

July 13, 2015

Board Minutes

President Lundahl called the regular meeting of the Mormon Trail Board of Directors to order at 7:35

p.m. in the Humeston Elementary Library. Board members Peasley, Funk, Smiarowski, Evans and

Lundahl were present. Also in attendance were Superintendent, Lorna Paxson and Board Secretary,

Peggy Rash. Julie Thompson from Durham School Services and Jason Selby from the Humeston New Era

were also present.

Lundahl welcomed Julie Thompson from Durham School Services who was present to discuss the bus

lease and transportation of students services. Mormon Trail currently leases three route buses and one

activity bus from Durham. Thompson presented a new three year Vehicle lease which allows for a 2½%

increase each of the three years from August 1, 2015 through July 31, 2018. Cost per route bus August 1,

2015 will be $2598 per month billed Sept-May. The activity bus is billed per mile with drivers paid by the

hour. The board feels leasing buses for the transportation of our students is a good option for Mormon

Trail. The buses are equipped with a gps and a video camera for the safety of students and drivers.

Smiarowski made a motion to approve the consent agenda which included agenda approval, approval of

the June minutes and open enrollment. Peasley seconded the motion to approve with all present voting

in favor.

Under action items, Smiarowski moved to approve both a new three-year bus lease and a student

transportation agreement with Durham. Peasley seconded the motion. All present voted aye.

After a brief discussion of the bills presented for payment, Funk made a motion to approve the month’s

bills of accounting. The motion was seconded by Smiarowski with all voting aye.

Next on the agenda were the resignations of Ashly Parmer, a paraprofessional at Garden Grove and that

of long-time HS English teacher, Lee Jass. With regret, Evans made the motion to approve both

resignations. Peasley seconded the motion. All voted aye. The Board would like to thank both Ashly and

Lee for their years of service to the school district and wish them both well. Lee has served the students

of Mormon Trail for over 24 years.

Evans made the motion to approve and offer Dylan Jones the HS English position. Smiarowski seconded

the motion. The motion carried with all voting aye.

The following submitted bids to the Board to supply the District’s propane needs for the 2015-16 school

year. MFA Oil & Propane submitted a bid of $.95 per gallon. Agriland FS’s bid came in at $.765 per

gallon. Dairy bids from Hiland Dairy Foods and Anderson Erickson were also considered as was the lone

grocery bid from Kohl Wholesale. Funk made the motion to accept bids submitted by Agriland FS,

Anderson Erickson and Kohl Wholesale. Peasley seconded the motion with all present voting aye.

Funk made a motion to approve the expenditures needed to lay the base for new playground equipment

to be installed at the Elementary in early August. Options vs. costs were discussed and it was agreed

that the Board would pay for pea gravel, wood chips, tiling, and other miscellaneous costs needed to

improve the playground area. Smiarowski seconded the motion. All voted aye. Volunteers are needed

to help remove a swing set, the climbing dome and old woodchips before the new playground

equipment can be installed. Please contact the Humeston school if you are able to help.

Mark Smiarowski addressed a rotted light pole located on the SW corner of the baseball/softball field.

He feels it is a safety issue and would like permission to proceed with getting estimates on some options

available that could include replacing the overhead wiring with underground wiring. While there are also

some issues, in general, with the lighting on the bb/sb field, as well as, the football field, Smiarowski

feels there is an urgent need to address this issue. Evans moved to have Smiarowski look into a couple

of different options and report back to the Board. Funk seconded the motion with all voting aye.

After a brief discussion about the pros and cons of the monthly board meeting start time, Peasley made

a motion to table any decision until the organizational meeting of the Board in September after the

election. Second by Funk. All present voted in favor.

Funk made a motion to approve the 2015-16 Elementary and Jr/Sr High handbooks. Smiarowski

seconded the motion with all voting aye.

Schedule B coaching contracts were approved and will be offered to the following:

Travis Johnson, HS Varsity Football

Sam Moore, HS Assistant Varsity Football

Joseph Parmer, JH Football

Josh Stiles, HS Varsity Volleyball

Amy Horton, HS Assistant Volleyball and JH Volleyball

HS Cross Country coach is yet to be decided.

Smiarowski made the motion to approve with Peasley seconding. All present voted aye.

Last under the action items was the discussion of various fees for 2015-16. Following the

recommendation of Athletic Director, Mike Snyder, student activity passes will increase from $20 to $30.

For families with 3 or more students, the pass will increase from $50 to $70. An adult 10-punch pass will

also increase to $45 from the previous cost of $35. Individual ticket prices will remain the same as last

year. Driver’s Education fees will also increase from $225 to $250 per student in a motion by

Smiarowski and seconded by Evans. All Board members unanimously voted to approve the motion.

Volunteer coaching positions were next up for discussion. The Board is in agreement that the

appointment of volunteers will follow the same hiring process as those receiving pay. The same rules

apply, and the expectations remain the same, for anyone who wishes to volunteer their time and talent

to our students.

Smiarowski told the Board he had looked into the possibility of acquiring the old lighting from Central

Decatur CSD but feels that the lighting is probably not what we want and will not work for our needs.

Smiarowski also discussed the Agility Training Program. While there are several athletes who are taking

advantage of and benefiting from the program, he would like to see those numbers increase. He is

looking into ways and taking suggestions on how to make the program work better for everyone who

would like to be involved.

In a report submitted by Secondary Principal Steve Hunt, the Department of Iowa Education Statistics

show that the Average Iowa Assessment Scores for 7-12 include the following data:

Mormon Trail High School: 60.16

Central Decatur: 23.55

Clarke: 43.8

Murray: 51.7

Wayne: 40.23

Chariton: 46.7

Moravia: 54.35

Lamoni: 67.4

S.E.W.: 55.54

Albia: 20.07

The High School state average is 54.7. The Middle School state average is 29.1

Mormon Trail High School achieved 60.17 and the Middle School/Jr High scored 38.7

Following brief comments by Superintendent Lorna Paxson stating that she was glad to be here and is

looking forward to getting started at Mormon Trail, Funk made the motion to adjourn with Smiarowski

seconding the motion. All voted aye and President Lundahl adjourned the meeting at 9:26 pm.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held August 10th @

7:30 p.m. in the Elementary Library.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________

Date

These minutes are written as recorded by the board secretary and subject to approval at the next

June 8 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

June 8, 2015

Board Minutes

 

President Jan Lundahl called the regular meeting of the Mormon Trail Board of Directors to order at 7:45 p.m. in the Humeston Elementary Library. Members Peasley, Funk, Evans and Lundahl were present. Also in attendance were Superintendent Miller, Principal Hunt and Secretary Rash. Linda Grismore was also present. Board member, Marc Smiarowski was absent.

 

There was no public comment on the FY 2015-16 calendar approved by the Board in April. No further action is required.

 

Funk made a motion to approve the consent agenda which included agenda approval, approval of the May Board minutes and open enrollment in/out requests which meet all criteria. Peasley seconded the motion to approve with all present voting in favor.

 

Funk moved to approve and Peasley seconded the motion to approve the month’s bills of accounting. All voted aye.

 

Evans made the motion to approve the resignations of Denise Becker, JH and Consumer Math and Terrel Vette, Secondary Special Education teacher. Robert Thatcher’s resignation for both Cross Country and Boys and Girls HS track was also accepted in the motion. With regret, Peasley seconded the motion. All voted aye.

 

Evans made a motion to approve an offer to Deb Morgan for the JH math teaching position providing Morgan meet all licensing requirements. Funk seconded the motion. Motion carries with 2 voting in favor, Lundahl abstaining and Peasley voting nay.

 

A contract extending the time in the District from 1½ days to 2 days per week for new Superintendent, Lorna Paxson was approved. Salary was increased from $27,000 to $33,000. Other terms of the agreement discussed included 104 days of service, including 8 paid vacation days and 10 additional days of leave is granted to be used for personal, sick, family and bereavement leave. Paxson will receive a stipend of $3000 in place of medical benefits and a $3600 mileage allowance. The one-year contract runs from July 1, 2015 through June 30, 2016. Funk made the motion to approve the contract and benefits with Peasley seconding. All present voted aye.

 

Peasley made a motion to have Secretary Rash issue contracts to Mike Snyder, Driver’s Ed @ $165 per student, Adam Hysell, HS Summer School @ $20 per hour and for the volunteer Cheerleading sponsor position @ $0. Evans seconded the motion. All voted aye. Volunteer positions are required to have contracts in order to be included in the District’s insurance policy.

 

A motion made by Peasley to approve the Business Office paying normal and recurring bills at year end (June 30) was seconded by Funk. All voted aye.

 

Next on the agenda was the discussion of new playground equipment and improvements to the playground area. Money has been earned by the Elementary students through many years of fundraising and the additional money needed to finish the initial stage of the project was recently received in a grant from the Langtry Foundation. Superintendent Miller briefly discussed ideas for making the area a safer and more usable space for the Elementary students. Further discussion was tabled until the July meeting so incoming Superintendent, Lorna Paxson, could give her input on the final stages of the project. Evans made a motion and Peasley seconded the motion that the Business Office could make any initial payments necessary to get the playground equipment delivered and ready to install in early August so that it would be ready by the time school starts August 26th. All voted aye.

 

Superintendent Miller presented the Board with information from the follow-up inspection to the site visit last spring, 2014. Funk made a motion to approve the Equal Opportunity/Affirmative Action (EEO/AA) update required which also included a mandatory update to Board Policy, Code 102. Miller reported that the bathroom in the new shop addition needs to be finished and signage to the front entrances needs to be added for handicap accessibility. These additional updates need to be completed by August 30, 2015. The motion was seconded by Evans. All present voted in favor of the motion.

 

Secondary Principal Steve Hunt presented his administrative report to the Board. He reported that the Golf team ended a good season by qualifying to compete in District golf for the first time in 4 years. He commended the team for their enthusiasm and good sportsmanship. Hunt also reported that several students were participating in the high school summer school program being taught by Adam Hysell. The program will continue through the last week in June. Hunt reported that several secondary teachers applied for, and received, grants from the Langtry Foundation. In addition to the generous amount donated to the Elementary Playground Fund, the Foundation also approved grants for new risers for the Music Dept, books for Mrs. Porterfield’s reading room, Library books, Computers, and also granted the balance of funds needed to purchase a racing wheelchair for a Mormon Trail student athlete. This student went on to compete at and win the State Title in her division. The school is very appreciative of the generosity of the Langtry Foundation. Hunt finished up by saying that summer projects, getting ready for next school year, were in full swing at the Garden Grove building.

 

Mike Snyder was not present as he was attending the baseball/softball game hosted by Mormon Trail.

 

Superintendent Miller, who will be leaving the District on June 30, expressed his appreciation and thanks to Linda Grismore and the New Era for all they do for the school, The Board, The Community, and the Staff and Students of the Mormon Trail CSD. He concluded the meeting by wishing everyone the best.

Evans made the motion to adjourn with Peasley seconding the motion. All voted aye and President Lundahl adjourned the meeting at 9 p.m.

 

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held July 13th @ 7:30 p.m. in the Elementary Library.

 

 

 

 

____________________________                    ___________________________

President, Board of Education                                       Secretary, Board of Education

 

 

_________

Date

 

 

 

 

 

 

 

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

2015 School Board Election Information

2015 SCHOOL BOARD ELECTION INFORMATION

Tuesday, September 8, 2015

 

There are three (3) at large seats on the ballot in 2015. Terms are for four years each.

 

The following are some of the key dates in the School Board Election process. Be sure to go to the Iowa Secretary of State’s web site for more information www.sos.iowa.gov

Important Date to Remember:

July 6 – First day to file nominating petitions

July 30 (by 5 p.m.) – Last day to file nominating petitions with District’s Board Secretary at 403 South Front Street, Humeston, IA 50123

August 4 (by 5 p.m.) – Deadline for candidates to withdraw or to file objection about candidate eligibility

August 10 – Deadline to petition for satellite voting stations

September 8 (7 a.m. to 8 p.m.) – Election Day

 

To be on the ballot in the School Board election, each candidate must file an affidavit of candidacy and nomination petitions with the school district secretary. The affidavit of candidacy and the nomination petitions must be filed together or they will be rejected. Complete nominating petitions, along with the affidavit of candidacy, may be turned into the school district starting July 6, 2015 and no later than 5 p.m. July 30, 2015. Required forms may be downloaded from www.sos.iowa.gov

The minimum number of signatures required for a petition is eleven (11). Petitions may be signed only by eligible electors within the school district.

Please contact Board Secretary, Peggy Rash at (641)877-2521 for more information.

New Elementary Playground

IMG_20150806_153125015_HDRThank you to all who made it possible for our new playground equipment. A special thanks to the High School Boys Basketball team for unloading all the equipment and thanks to all who helped with assembly. The students are going to love the new addition.IMG_20150701_083712543 IMG_20150701_083620917_HDR IMG_20150701_083521386_HDR IMG_20150701_083512358_HDR

May 11 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

May 11, 2015

Board Minutes

 

President Lundahl called the regular meeting of the Mormon Trail Board of Directors to order at 7:35 p.m. in the Humeston Elementary Library. Board members Peasley, Funk, Smiarowski, Evans and Lundahl were present. Also in attendance were Superintendent Miller, Principals Hunt and Snyder and Secretary Rash. Lorna Paxson, Brad Krutsinger, Steven Neilssen, Christine Auxier, Rachel Graham and Linda Grismore were also present.

 

Lundahl welcomed the guests, including Lorna Paxson, who will be the incoming Superintendent for the District beginning July 1, 2015.

 

Christine Auxier was present to address the Board about next year’s Kindergarten class. Currently there are two preschool classes that will combine into a single Kindergarten class next school year. She asked that the school keep an eye on enrollment numbers and be proactive in making sure there is enough staff to handle this larger than normal group of students.

 

Brad Krutsinger, representing the Mormon Trail Education Association, spoke to the Board about negotiations. He reported that an agreement for the 2015-16 school year has been worked out pending approval of the Board.

 

Funk made a motion to approve the consent agenda which included agenda approval, approval of the April minutes and open enrollment. Evans seconded the motion to approve with all present voting in favor.

 

Smiarowski moved to approve and Funk seconded the motion to make the following changes to the FY 2015-16 Master Agreement between the Mormon Trail Education Association and the Mormon Trail Community School District Board of Directors. All present voted aye.

  1. There will be a minimum of 1080 student teaching hours required.
  2. Teachers will work a total of 190 days.

Previously teachers were required to work 191 days and newly appointed employees had to attend an additional one (1) day of orientation.

  1. All employees will receive one (1) additional personal day for the 2015-16 school year. Any unused personal days will be paid at $25 per day for up to two (2) days. In 2016-17 personal leave will revert back to two (2) personal days.
  2. Schedule A: The base salary (BA, Step 1) for the combined schedule will be $35,500. The generator base will be$31,471.
  3. Schedule B: The base salary will remain the same at $28,650.
  4. Those eligible for Medical benefits will continue to receive the current District provided plan at no cost to the employee. Premiums for the District’s plan rose a modest 2.26% for FY 2015-16. The additional cost of $157.20 per employee, per plan year, will be paid by the District.
  5. All hourly employees will receive a 15 cent per hour across the board increase in their current rate of pay. Additional costs for IPERS and FICA will be paid by the District to bring the total new costs of the combined package to a little less than $10,000 for FY2015-16.

 

The motion included approving Schedule A staff and Academic supplemental pay assignments for Schedule B. Coaching contracts, which are part of Schedule B, were tabled and will be approved at a later date.

 

After discussing the monthly bills presented for payment, Evans made a motion to approve the month’s bills of accounting. The motion was seconded by Peasley with all voting aye.

 

Next on the agenda was the consideration of a contract amendment to a three-year contract with Brian Carson, Junior Court Liaison. Carson is shared with Central Decatur. Peasley made the motion to approve. Funk seconded the motion. All voted aye.

 

A bid of $12 was accepted for 12 Apple ibooks that the District no longer needs. No bids were received for a condensing unit. Smiarowski made the motion with Evans seconding. The motion carried with all voting aye.

 

Funk made a motion to accept the recommendation of Superintendent Miller to terminate the contract of staff member, Sarah Crockett, 4th grade teacher. Reasons listed were declining enrollment, reduction and/or realignment of staff resources and reallocation of District resources. Peasley seconded the motion. Evans, Peasley, Funk, Smiarowski and Lundahl voted yes. Motion carried.

 

Smiarowski made a motion to approve the list of Mormon Trail Seniors for graduation. Peasley seconded the motion. All present voted aye.

 

An audit proposal submitted by Stephanie Mendenhall, CPA, for conducting the Districts audit for FY 2014-15 was approved. Evans made the motion with Peasley seconding. All voted aye.

 

A motion by Evans to approve a required update to Board Policy 601.1 was seconded by Peasley. All present voted in favor. The update is required by Iowa Code 279.10 as amended by Senate File 227 regarding the school calendar.

 

Smiarowski made a motion to reschedule the Public Hearing for the 2015-16 School Calendar for June 8th at 7:30. The hearing for public comment will be held in the Humeston Elementary prior to the next Board meeting. Evans seconded the motion with all voting aye.

 

A Public Hearing date for the continuation of the District’s Instructional Support Levy will be discussed at a later date.

Administrative reports were given by Principals Hunt and Snyder. Snyder also reported on athletics, inviting everyone to stay in touch with what events are taking place this summer by visiting www.bluegrassconference.org

 

Superintendent Miller commended Brad Krutsinger and the Mormon Trail Education Association for their handling of the collective bargaining process. He also extended his thanks to all staff for their dedication to the Mormon Trail CSD. Miller also thanked the School Board for all they do. May is School Board recognition month. In closing, Miller welcomed Lorna Paxson to the Mormon Trail Community and wished her well.

Smiarowski made the motion to adjourn with Funk seconding the motion. All voted aye and President Lundahl adjourned the meeting at 9:08pm.

 

 

 

 

 

 

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 8th @ 7:45 p.m. preceded by a Public Hearing for the School Calendar at 7:30 p.m.in the Elementary Library.

 

 

 

 

____________________________                    ___________________________

President, Board of Education                                       Secretary, Board of Education

 

 

_________

Date

 

 

 

 

 

 

 

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer