November 11, 2019 Minutes

Mormon Trail Community School

Regular Meeting

November 11, 2019

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:02 p.m. in the Garden Grove Superintendent’s Office. Answering roll call were board members Peasley, Cromer, Smiarowski and Evans. Funk joined the Board at 7:10 pm. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton was also in attendance. Those signing into the meeting were Claudia Brown, Stephanie Bear, Kimberly Hayes, Gloria Rumley, Gary Stripe, Pam Woollis, Kara Hilton and Christian Hilton.

Gary Stripe. Rural Garden Grove resident was present to briefly make a few comments to the Board during the Public Forum portion of the agenda. Stripe wanted to make two comments. He ask the Board to ask themselves: 1. Are we offering our students equal academic opportunities as surrounding districts? 2. Have we done everything possible to provide a safe environment for all of our students?

Cromer motioned to approve the agenda removing item #7, snow removal bids. Peasley seconded followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

The consent agenda, consisting of the approval of the previous meetings’ minutes was approved with a motion by Evans, a second from Cromer, and ayes from Smiarowski, Cromer, Peasley, Evans and Funk. Notification had also been received that a student formerly open enrolled out of the District was transferring to another school.

There were no resignations.

There were no new contracts issued.

With a motion by Evans, a second from Peasley followed by all ayes, Robert Thatcher was approved to receive JH football coach’s pay of $1750 for driving the boys to Wayne during the football season.

President Smiarowski motioned to bring to the table the election for Green Hills AEA Board of Directors. Raymond Storm was the only candidate for Director District Number 1. A roll call vote was taken with the following votes being heard. Evans, yes; Cromer, yes; Peasley, yes; Funk, yes and Smiarowski, yes. Cromer seconded. Raymond Storm will receive Mormon Trail’s 6.01% of the percentage vote for Green Hills AEA Board of Director’s District Number 1.

Cromer motioned to allow Superintendent Phillips permission to work with Jason Newton, baseball coach, to resurface the softball/baseball field in Humeston. Phillips will be allowed to spend up to $6000 without further Board approval. Funk seconded followed by all aye votes. Newton had written the Board concerning some issues that needed addressed. The resurfacing of the ball field was a major concern along with mowing the ball fields.   

The SBRC application for Open Enrollment Out not in Fall 2018 will be certified without an amount due to the Department of Education having problems with a new enrollment program. Once all enrollment calculations for the State are completed Districts will certify again in December with the specific amount. The SBRC application is due December 1st.

With a motion by Cromer and a second by Funk, the Board agreed to continue the agreement for another year with Hy-Vee Distribution Center in Chariton for the use of their truck wash facility at $35 per wash. Each bus driver will be responsible for washing their bus up to 9 times throughout the year. Aye votes were heard from Funk, Cromer, Evans and Smiarowski. Peasley abstained.

Next, the Board followed up on a discussion by Chase Clark, shared technology coordinator, tabled in October; about a new phone system for the District Clark is looking into. The current system is old and outdated. Repairs to the system, if needed, would be costly as the technology has become obsolete. Grand River Mutual would install the new system that would link Garden Grove and Humeston together, eliminating long distance charges between the two facilities. It would be a movable system, meaning someone could move locations inside the buildings or even from building to building and keep the same extension number. Windstream would remain the service provider. The project would use PPEL funds to finance the new system’s installation. Cost was projected to be under $25,000 for the total project. Phone services and long distance charges are no longer covered by the e-rate program; however, there should be an immediate cost benefit to the District. Cromer motioned to approve an expenditure of $24,999 for Clark to move ahead with getting the new system installed as soon as possible. Funk seconded followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

Following general discussion, bills and financials were approved with a motion by Funk and a second by Cromer. Smiarowski, Cromer, Peasley, Evans and Funk voted aye to pass the motion.

Principal Stripe gave a brief report to the Board. Topics included:

Attendance monitoring by the school nurse

The Veterans Program was well attended by the community and the kids did a great job with the program

Conferences will be held later in the week

Rash explained the Budget Guarantee calculation to the Board.

Superintendent Phillips discussed his participation in the Housing 360 program recently held in Corydon. Paul Gunzenhauser from Humeston had also attended. The Program promotes the building of housing in Wayne County to meet the needs of potential residents due to the East Penn Mfg expansion.

Cromer made a motion to adjourn the meeting. Funk seconded. All voted in agreement with votes of aye. President Smiarowski closed the meeting at 8:39 pm.

The next meeting of the Mormon Trail Board will be held December 9, 2019 at 7 pm.

____________________________ ___________________________ _________

President, Board of Education Secretary, Board of Education Date

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

October 21, 2019 Minutes

Mormon Trail Community School

Regular Meeting

October 21, 2019

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:02 p.m. in the Garden Grove Superintendent’s Office. Answering roll call were board members Funk, Cromer, Smiarowski and Evans. Peasley shortly joined the Board. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton was also in attendance. Those signing into the meeting were Claudia Brown, Stephanie Bear, Kimberly Hayes and Christian Hilton. Chase Clark was also present.

Cromer motioned to approve the agenda. Funk seconded followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

The consent agenda, consisting of the approval of the previous meetings’ minutes and one open enrollment out of the District was approved with a motion by Evans, a second from Cromer, and ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

There were no resignations.

With a motion by Funk, a second from Cromer followed by all ayes, the following Junior High basketball coaches were approved. Buck Parmer: JH boys ($1750) and Joseph Parmer: JH girls ($1750). Aaron Parmer was approved as varsity boy’s basketball head coach ($2900), Jason Newton assistant varsity and JV boys’ basketball ($2005) and Katie Newton varsity girl’s basketball head coach ($2900), and Leslie Bexten assistant varsity and JV girl’s basketball ($2005) were approved with a motion by Cromer and a second from Evans. Smiarowski, Cromer, Peasley, Evans and Funk voted aye to pass the motion.

Next, Chase Clark, shared technology coordinator, presented information to the Board about a new phone system for the District he is looking into. The current system is old and outdated. Repairs to the system, if needed, would be costly as the technology has become obsolete. Grand River Mutual would install the new system that would link Garden Grove and Humeston together, eliminating long distance charges between the two facilities. It would be a movable system, meaning someone could move locations inside the buildings or even from building to building and keep the same extension number. Windstream would remain the service provider. The project would use PPEL funds to finance the new system’s installation. Cost would be under $25,000 for the total project. Phone services and long distance charges are no longer covered by the e-rate program; however, there should be an immediate cost benefit to the District. Board members agree we need to update the phone system but would like another month to look into options. The item was tabled until November with a motion by Cromer and a second from Peasley. Smiarowski, Cromer, Peasley, Evans and Funk voted aye to table until November.

Following general discussion, bills and financials were approved with a motion by Peasley and a second by Funk. Smiarowski, Cromer, Peasley, Evans and Funk voted aye to pass the motion.

Next, Christian Hilton went over achievement scores. Superintendent Phillips followed with a report to the Board on this year’s Certified Enrollment numbers. Both reports may be seen by contacting Secretary Rash in the Humeston office

Cromer made a motion to adjourn the meeting. Funk seconded. All voted in agreement with votes of aye. President Smiarowski closed the meeting at 9:06 pm

The next meeting of the Mormon Trail Board will be held after the official canvas of votes following the November 5th election sometime after November 19, 2019.

____________________________ ___________________________ _________

President, Board of Education Secretary, Board of Education Date

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

September 30, 2019 Special Meeting

Mormon Trail Community School

Special Meeting

September 30, 2019

President Smiarowski called the special meeting of the Mormon Trail Board of Directors to order at 6:02 p.m. in the Garden Grove Superintendent’s Office. Answering roll call were board members Funk, Cromer, Smiarowski, Evans and Peasley. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Mona Baker was the only guest signing in.

Cromer motioned to approve the agenda. Peasley seconded followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

Action items follow. There was no consent agenda at this special meeting.

There were no resignations to act on.

With a motion by Evans, a second from Cromer followed by all ayes, Richard Traylor was approved as pk-12 band and music teacher. Traylor will receive a $3000 sign-on stipend upon acceptance of his contract. The Board would like to thank Jackie Gunzenhauser for filling in as substitute during the search for a full time instructor.

Mona Baker, FFA advisor was present to talk to the Board about the FFA trip to the National Convention in Indianapolis Oct 31st-Nov 2nd. Bailey Head, Mormon Trail class of 2017 graduate will receive her American degree, the highest honor and degree earned in FFA. Four members of the Mormon Trail Chapter will attend as well. Members earn the opportunity to attend by selling a certain amount of fruit and cheese, attending a certain number of FFA meetings and other events, as well as, being eligible academic-wise. With a motion by Funk and a second from Peasley Kim and Doug Head were approved to drive a school van transporting students out of state pending approval by the District’s Insurance and a background check. The motion was followed by all aye votes to approve.

Cromer motioned to approve renewing the Forecast5 Financial Software subscription followed by a second from Funk. All present voted aye to approve.

Superintendent Phillips talked to the Board about the Feasibility Study which is required as part of the process for being approved for new construction or to remodel existing facilities. Phillips also discussed some changes and clarifications the Department of Education wanted to see on the District’s Certificate of Need application. The hearing to present to the SBRC will be moved to December. All exhibits are due Nov 15th.

With a motion by Peasley and a second from Funk the Board voted to go into Closed Session in reference to Iowa Code 21.5(1) (j) of the open meetings law to discuss the sale of particular Real Estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the Board would receive for that property.

A roll call vote was taken to enter closed session. Smiarowski, yes; Funk, yes; Cromer, yes. Peasley, yes; Evans, yes.

The group went into closed session at 6:45 pm.

The Board returned to open session at 7:16 pm.

Funk made a motion for Superintendent Phillips to contact the District’s attorney, Verle Norris, to pursue item #1 discussed in closed session. Motion was seconded by Evans followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

Evans made a motion for Superintendent Phillips to contact the District’s attorney, Verle Norris, to pursue item #2 discussed in closed session. Motion was seconded by Cromer followed by ayes from Smiarowski, Cromer, Peasley, Evans and Funk.

Funk moved to enter Closed Session to review and discuss records which are required by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a).

A second from Cromer was followed by the following roll call vote: Smiarowski, yes; Funk, yes; Cromer, yes. Peasley, yes; Evans, yes. The Board moved into closed session at 7:30 pm.

The Board returned to open session at 8:28 pm

Peasley made a motion to accept the recommendation of Superintendent Phillips regarding the long term suspension of a student as discussed in closed session. The motion was seconded by Funk followed by aye votes from Funk, Cromer, Smiarowski, Evans and Peasley.

Cromer made a motion to adjourn the meeting. Funk seconded. All voted in agreement with votes of aye. President Smiarowski closed the meeting at 8:32 pm

The next meeting of the Mormon Trail Board will be held October 21, 2019 at 7:00 pm.

____________________________ ___________________________ _________

President, Board of Education Secretary, Board of Education Date

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

September 17, 2019 Minutes

Mormon Trail Community School

Regular Meeting

September 17, 2019

Vice President Evans called the regular meeting of the Mormon Trail Board of Directors to order at 7:04 p.m. in the Garden Grove Superintendent’s Office. Answering roll call were board members Funk, Evans, and Peasley. Cromer and Smiarowski were absent. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Amanda Fogle, Kim Hayes, Claudia Brown, Mona Baker, Jackie Gunzenhauser, Karla Gunzenhauser and entering later, Graydon Gunzenhauser. Linda Horton from the New Era was also present.

Funk motioned to approve the agenda with Item H Closed session being tabled. Peasley seconded followed by ayes from Peasley, Evans and Funk. Cromer and Smiarowski were absent.

With a motion by Peasley and a second from Evans the Board voted to go into Closed Session in reference to Iowa Code 21.5(1) (a) of the open meetings law to discuss records which are required or authorized to be kept confidential. A roll call vote was taken to enter closed session. Peasley, yes; Funk, yes; Evans, yes. Cromer and Smiarowski were absent.

The group went into closed session at 7:10 pm.

The Board returned to open session at 7:55 pm.

Funk made a motion to grant an open enrollment request out of the District for Graydon Gunzenhauser. Peasley seconded followed by ayes from Peasley, Evans and Funk. Cromer and Smiarowski were absent.

The consent agenda, consisting of previous meeting minutes and 1 open enrollments out of the District was approved with a motion by Funk and a second from Peasley. Motion passes with ayes from Peasley, Evans and Funk. Cromer and Smiarowski were absent

There were no resignations to report.

A sharing contract with Moravia for Christina Bickel, 20% Business Manager, was approved with a motion by Funk, seconded by Peasley followed by aye votes from Funk, Peasley and Evans. Smiarowski and Cromer were absent.

The following persons were approved for para-educator positions:

Val Christiansen, Jeanette McGee, Morgan Reed and Karen Smith were approved with a motion by Peasley and a second from Funk. Yes votes were heard from Funk, Peasley and Evans. Smiarowski and Cromer were absent.

Malorie Irving was approved as Freshman class sponsor and Deb Coffey was approved as Sophomore class sponsor with a motion by Peasley and a second from Funk. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Peasley motioned to table the Cheerleader fundraiser seconded by Funk. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Student insurance was tabled with a motion by Peasley and a second by Funk. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

FFA advisor, Mona Baker accompanied by student representative, Amanda Fogle presented the yearly calendar of events to the Board.

Brown, Hayes, Baker and Fogle left the meeting at 8:34 p.m.

Required updates to the alarm systems in both buildings were approved with a motion by Peasley and a second from Funk. A proposal by Baker Group for $7734 was approved with Funk, Peasley and Evans voting aye. Smiarowski and Cromer were absent.

Junior High football participants will play with Wayne CSD this year. Mr. Thatcher will drive the team to Corydon for practice and to games as required. Peasley made the motion followed by a second from Funk. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Funk motioned to approve the driving arrangement with Murray CSD to transport students from both school districts to Winterset CSD daily for classes. Peasley seconded. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

D&G Rentals gave a quote for $1200 to remove the air conditioning units from the Elementary roof. Peasley motioned to accept and Funk seconded.  Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Bills and financials were approved with a motion by Funk and a second from Peasley. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent.

Superintendent Phillips reported to the Board goals for 2019-20.

Action Item H, a Closed session concerning section 21.5 (1) (j) of the open meetings law was tabled until further notice.

Funk made the motion to adjourn followed by a second from Peasley. Funk, Peasley and Evans voted aye. Smiarowski and Cromer were absent. Vice President Evans closed the meeting at 9:25 p.m.

The next meeting of the Mormon Trail Board will be held October 21, 2019 at 7:00 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

August 12, 2019 Minutes

Mormon Trail Community School

Regular Meeting

August 12, 2019

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:01 p.m. in the Garden Grove Superintendent’s Office. Answering roll call were board members Funk, Cromer, Smiarowski and Peasley. Evans was absent. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Belinda Adkins, Renae Poush, Cole Poush, Terre Acheson, Richard and Trudy Tait, Rachel Graham, Autumn Fraker, Zach Fraker, Mavery Fraker, and Kara Hilton.

Cromer motioned to approve the agenda. Funk seconded followed by ayes from Smiarowski, Cromer, Peasley and Funk. Evans was absent.

The consent agenda, consisting of previous meeting minutes and no open enrollments was approved with a motion by Peasley and a second from Cromer. Motion passes with ayes from Smiarowski, Cromer, Peasley and Funk. Evans was absent. With a motion by Cromer and a second from Funk the Board voted to go into Closed Session in reference to Iowa Code 21.5(1) (j) of the open meetings law to discuss the sale of a particular Real Estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the Board would receive for that property.

A roll call vote was taken to enter closed session. Smiarowski, yes; Funk, yes; Cromer, yes. Peasley, yes. Evans was absent.

The group went into closed session at 7:05 pm.

The Board returned to open session at 7:35 pm.

Peasley made a motion to table action on the closed session. Funk seconded followed by ayes from Smiarowski, Cromer, Peasley and Funk. Evans was absent.

With a motion by Funk and a second from Cromer the Board voted to go into Closed Session in reference to Iowa Code 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential.

A roll call vote was taken to enter closed session. Smiarowski, yes; Funk, yes; and Cromer, yes; Peasley, yes. Evans was absent.

The group went into closed session at 7:37 pm

The Board returned to open session at 8:13 pm

Upon returning to open session, Funk made a motion to table any action on the closed session. The motion was seconded by Peasley followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent.

There were no resignations to report.

The following persons were approved for various positions:

Cheer Coach-Breanna Glenn; motion by Cromer, seconded by Funk followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent. Cheer Coach is an unpaid position.

Associate Transportation and Special Ed van route -Bill Moore; motion by Funk, seconded by Peasley followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent. Moore will receive an hourly wage of $12.88 for misc transportation duties and will receive $77.25 per day for the SPED route.

Special Ed van route-Belinda Adkins; motion by Cromer, seconded by Peasley followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent. Adkins will receive $77.25 per day for her route.

Cassie Moore was approved for mowing the athletic fields in Humeston with a motion by Peasley, seconded by Cromer followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent. Moore will be paid $50 per mowing.

Football coaches named in a motion by Funk were Travis Johnson-Head Varsity ($2900); Sam Moore- Assistant Varsity/JV ($2005); Jason Newton-Volunteer ($0); Marc Smiarowski-Volunteer ($0). The motion was seconded by Cromer followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent.  There will be no Junior High football program this year due to low numbers.

Volleyball coaches named in a motion by Cromer were Josh Stiles-Head Varsity ($2900); Leslie Bexten- Assistant Varsity/JV ($2005);Katie Newton- Junior High ($1450). Peasley seconded, followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent.

Elementary Secretary-Ashley Eslick; motion by Funk, second by Peasley followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent. Eslick will be paid $9.50 per hour.

Bailey Neinas will move from SPED associate to Library associate with a motion by Peasley and a second from Cromer. The motion passes with aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent.

The Certificate of Need, as presented by Superintendent Phillips, was approved with a motion by Funk, a second by Cromer, followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent. Phillips will deliver the Form by the August 20th deadline. The Certificate of Need is a crucial step in the District’s process for getting approved to hold a vote for a bond for the proposed new Junior/Senior High School addition at the Humeston Elementary location.

There were 11 bids received for the 2005 Trail Blazer the District has been receiving bids for. The high bid of $3700 was received from Jon Becker. With a motion by Peasley, a second by Cromer followed by aye votes from Funk, Cromer, Smiarowski and Peasley and Evans being absent, the motion passes to accept the bid.

The Abstract of votes for the June 25, 2019 Mormon Trail Community School District Special  PPEL Election was accepted by the Board with a motion by Cromer and a second by Peasley followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent. There were 225 votes in favor and 165 votes against for a total of 390 votes cast. The levy of $1.34 per $1000 assessed taxable property value annually will be in effect for 10 years beginning the fiscal year ending June 30, 2021.   

Stephanie Parmer and Ashley Eslick were approved to be added to banking authorizations for the Nutrition and Activity accounts at Great Western Bank for the District effective immediately with the approval of these minutes at the next regular board meeting, replacing the authorizations currently held by Lori Reed. Marc Smiarowski and Peggy Rash will remain as the only authorized signers on all accounts the District holds at the Great Western Bank. Only Rash and Smiarowski will be allowed to sign checks for the District. Parmer and Eslick will be authorized to conduct business such as making deposits, picking up deposit bags, as well as, doing online intra-net transfers for the Nutrition and Activity accounts. GWB will provide the District with 3 keys for the outside drop night deposit. A night drop agreement will be required. Funk motioned to approve, Peasley seconded followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent.

Funk made a motion seconded by Cromer to approve the bills and financials followed by aye votes from Funk, Cromer, Smiarowski and Peasley. Evans was absent. 

Cromer made a motion to adjourn the meeting. Funk seconded. All voted in agreement. President Smiarowski closed the meeting at 9:16 pm

The next meeting of the Mormon Trail Board will be held September 9, 2019 at 7:00 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

July 25, 2019 Work Session

Mormon Trail Community School District

Work Session

July 25, 2019

The Mormon Trail School Board met for a Work Session July 25, 2019 in the Humeston Elementary Library. 

President Smiarowski called the work session to order at 6:04 p.m. Peasley, Funk, Evans, Cromer and Smiarowski were present. Superintendent Phillips, Principal Stripe and Secretary Rash were also in attendance. Guests signing in were Stevie Parmer and Carma Dixon. Representatives from DLR were also present.

Cromer made a motion to approve the agenda with Peasley seconding. All voted aye to approve.

DLR brought updated drawings of the proposed layout for the K-12 bldg project. The group also walked the proposed site which DLR had outlined for better visualization. Discussion focused on the proposed layout. 

Funk made the motion to adjourn followed by a second from Cromer. Cromer, Funk, Evans, Peasley and Smiarowski voted aye to approve.

President Smiarowski closed the workshop at 7:41 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________ 

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer