October 14, 2020 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Public Hearing for Instructional Support Levy

October 14, 2020

In the absence of President Evans, Vice President Marc Smiarowski called the Public Hearing for the Instructional Support Levy to order at 6:34 pm in the Mormon Trail Board Office in Garden Grove. Roll call was taken. The following were present: Marc Smiarowski, Elizabeth Dachenbach and Jeremy Cromer. Pat Evans was absent but joined via telephone at 6:45 pm. Stephanie Bear was absent but joined the group in person at 6:44 pm. Peggy Rash, Board Secretary, Kerry Phillips, Superintendent and Becky Strip, Principal were also in attendance. Linda Horton from the New Era was also present. 9 guests joined via ZOOM. Smiarowski read the resolution for the ISL which was passed by the Board last meeting. Guests were given the opportunity to comment. No comments were heard. Smiarowski closed the meeting at 6:49 pm.

REGULAR BOARD MEETING

October 14, 2020

Vice President Marc Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 6:49 pm in the Board Office in Garden Grove. Roll call was taken. The following were present: Marc Smiarowski, Elizabeth Dachenbach Jeremy Cromer, and Stephanie Bear. Pat Evans was absent but joined via telephone. Peggy Rash, Board Secretary, Kerry Phillips, Superintendent and Becky Strip, Principal were also in attendance. Linda Horton from the New Era was also present. 9 guests joined via ZOOM.

The agenda was approved with a motion by Cromer and a second from Dachenbach. Motion passes with all present voting aye.

The consent agenda, consisting of previous meeting minutes and open enrollment requests was approved with a motion from Bear, a second by Dachenbach and ayes from all present. There were three new open enrollment applications filed to report. All were out of the District. One additional application was received but the family is expected to enroll at Mormon Trail.

There were no resignations to report.

There were no new contracts to issue.

Bids for investing 6 million dollars in bond funds for 6 months were reviewed. Bids were received from Federal Home Loan Bank through Piper Sandler Companies: .07; Great Western Bank: .2; and no competitive fixed rate was received from PMA Network. The GWB offer of .2% annual rate was accepted. The $6 M will be put into a Money Market account for 6 months with GWB. Secretary Rash was directed to contact GWB and invest the funds. Motion by Cromer. Second from Bear. All aye votes from all present.

The Instructional Support Levy was approved with a motion by Dachenbach and a second from Cromer. All present voted aye to pass.

The following is an explanation of the ISL as passed in the resolution on September 16, 2020:

NSTRUCTIONAL SUPPORT PROGRAM

WHEREAS, the Board of Directors has approved a five (5) year finance plan, which anticipates the level of funding that will be possible to continue the current level of services and to fund the ongoing programs of the School District; and

WHEREAS, the Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.27; and

WHEREAS, the authorization for the Instructional Support Program will expire on June 30, 2021; and

WHEREAS, this resolution sets forth the proposal of the Board of Directors, including the method that will be used to fund the program; and

1. The Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.27, for a period of five (5) years, commencing the fiscal year ending June 30, 2022.

2. The additional funding for the Instructional Support Program for a budget year shall be determined annually, and shall not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

3. Moneys received by the District for the Instructional Support Program may be used for General Fund purposes.

4. The Instructional Support Program shall be funded by instructional support state aid and a combination instructional support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2022 and instructional support income surtax imposed annually, the percent of income surtax to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2021, and each year thereafter.

John Hansen, Midwest Construction Consultants (MCC) submitted an invoice for payment of consulting fees $10,236.83. Cromer made the motion to approve. Evans seconded followed by all aye votes to pass the motion. Hansen’s report to the board, in part, explained some excavation issues that may need addressed but suggested waiting on the full report from TERRACON. Hansen is also optimistic that bidding for the new addition project is on track to take place in February 2021.

Activity Fund balances were next up for discussion. With a motion by Bear, the Bridges funds of $210.35 will be moved into the general Activity Fund Account. The class of 2023 will also receive the balance left from the class of 2019 in the amount of $1558.82. Dachenbach seconded followed by ayes from all present. Due to COVID-19 the class of 2023 is short of funds that should have come in for summer concessions. Also, for COVID-19 reasons the class of 2019 was left with a larger than normal balance in their account.

Bills and financials were approved with a motion from Cromer and a second from Dachenbach. Cromer, Evans, Smiarowski and Dachenbach voted aye to approve the motion. Bear abstained. 

Cromer motioned that the meeting be adjourned. Dachenbach seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 7:48 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held November 11, 2020 @ 6:30 pm in the District Office in Garden Grove.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

September 16, 2020 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR BOARD MEETING

September 16, 2020

President Evans called the Regular meeting of the Mormon Trail Board of Directors to order at 6:36 p.m. in the Humeston Commons. Answering roll call in person were board members Cromer, Evans, Bear and Dachenbach. Director Smiarowski was present via ZOOM. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe, Board Secretary Peggy Rash, John Hansen, MCC, Stacie Porterfield, Kara Hilton, Tami Arnold, Chris Hilton, Pam Woollis, Gloria Rumley, Mona Baker and Linda Horton with the Humeston New Era were also in attendance. Ten additional guests joined the meeting via ZOOM.

The agenda was approved with a motion by Cromer and a second from Dachenbach. Motion passes with all present voting aye.

The consent agenda, consisting of previous meeting minutes and open enrollment requests was approved with a motion from Smiarowski, a second by Cromer and ayes from all present. There were no new open enrollments into or out of the District to report.

There were no resignations to report.

A new contract was approved for new Special Education teacher, Tara Wilson. The motion was made by Dachenbach and seconded by Cromer. Motion passes with aye votes from all present.

Jessica Stark and Pam Davis were hired as para-educators with a motion by Cromer and a second from Dachenbach. All present voted aye to approve. Stark will be full-time and Davis will be 2 days per week.

Tammy Arnold, representing the Booster Club was present to ask the Board to approve moving Boom Night from Thursday to Wednesday night, Sept 30th. Dachenbach made the motion followed by a second from Cromer. All present voted aye to approve. There is an away volleyball game Thursday night.

Mona Baker was up next to ask the Board to approve the 2020-21 FFA calendar and fundraisers. Motion by Bear, second by Cromer followed by all aye votes to approve.

A team from the DLR Group presented the Schematic Design to the Board followed by a financial projection by John Hansen. Hansen suggested the District needs to look into and seek bids to invest $6.5 million dollars from the bond proceeds in a short-term investment. Hansen, from Midwest Construction Consultants (MCC) also submitted two invoices for payment, including Midwest Construction Consultant: consulting fees $10,042.28 and Civil Design Advantage LLC: Topical survey for property south of the current school $5750. Cromer made the motion to approve the Schematic Design and payment of the two invoices. Dachenbach seconded followed by all aye votes to pass the motion.

With a motion by Cromer, a second by Dachenbach, and ayes from all present transportation employees received the following pay increases. Daily routes will increase from $77.25 per day to $87.00 per day. Extracurricular trips will be paid an hourly rate of $14.00, up from $12.88 per hour. Subs receive the same rates as full-time drivers and hourly employees receive their regular hourly pay for driving assignments.

The Instructional Support Levy Public Hearing was rescheduled for Oct 14th at 6:30 pm. The following resolution was approved with a motion by Stephanie Bear and a second from Jeremy Cromer. All Board members voted aye to approve.

President of the Board, Evans called up for consideration the Resolution to Consider Continued Participation in the Instructional Support Program which requires that a public hearing be held on this proposal.

Director _____Bear_____________________ introduced the following Resolution and moved its adoption.  Director _____Cromer___________ seconded the motion to adopt.  The roll was called and the vote was:

AYES: Evans, Cromer, Smiarowski, Dachenbach, and Bear

NAYS:  __________none___________________

The President declared the Resolution adopted as follows:

RESOLUTION

TO CONSIDER CONTINUED PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM

WHEREAS, the Board of Directors has approved a five (5) year finance plan, which anticipates the level of funding that will be possible to continue the current level of services and to fund the ongoing programs of the School District; and

WHEREAS, the Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.27; and

WHEREAS, the authorization for the Instructional Support Program will expire on June 30, 2021; and

WHEREAS, this resolution sets forth the proposal of the Board of Directors, including the method that will be used to fund the program; and

WHEREAS, notice of the time and place of a public hearing must be published:

NOW, THEREFORE, it is resolved:

1. The Board of Directors wishes to consider continued participation in the Instructional Support Program as provided in Iowa Code sections 257.18 through 257.27, for a period of five (5) years, commencing the fiscal year ending June 30, 2022.

2. The additional funding for the Instructional Support Program for a budget year shall be determined annually, and shall not exceed ten percent (10%) of the total regular program district cost for the budget year and moneys received under Iowa Code section 257.14 as a budget adjustment for the budget year.

3. Moneys received by the District for the Instructional Support Program may be used for General Fund purposes.

4. The Instructional Support Program shall be funded by instructional support state aid and a combination instructional support property tax levied annually upon the taxable property within the School District commencing with the levy of property taxes for collection in the fiscal year ending June 30, 2022 and instructional support income surtax imposed annually, the percent of income surtax to be determined by the Board for each budget year to be imposed upon the state individual income tax of each individual income taxpayer resident in the School District on December 31, 2021, and each year thereafter.

5. The Secretary is authorized and directed to give notice of a public hearing to be held in the Board Office, Mormon Trail Community School District, Garden Grove, Iowa on October 14, 2020, 6:30 o’clock P.M.

6. Following the public hearing the Board intends to take action on the question whether to consider continued participation in the Instructional Support Program.

The Board approved items to be purchased with grant funds from the County Rural Offices of Social Services (CROSS) Mental Health and Disability Services (MHDS) Region Grant The grant funds necessary expenditures incurred due to the public health emergency with respect to COVID-19. Expenditures must have been incurred between 3/1/2020 and 12/30/2020. Superintendent Phillips applied for and the District was approved for a CROSS MHDS Grant in the amount of $8428.33. With a motion from Bear and a second from Dachenbach the Board voted all ayes to approve the purchase of 3 standing thermometers ($5985), face shields ($98.99), wash bags ($103.92), storage containers ($490.42) and cloth masks ($1750).

Bills and financials were approved with a motion from Cromer and a second from Smiarowski. Cromer, Evans, Smiarowski and Dachenbach voted aye to approve the motion. Bear abstained.

Cromer motioned that the meeting be adjourned. Dachenbach seconded with all voting in favor of adjournment.  Evans closed the meeting at 8:20 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held October 16, 2020 @ 6:30 pm in the District Office in Garden Grove.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

August 31, 2020 Special Meeting

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD MEETING

August 31, 2020    

Board President Evans called the special meeting of the Mormon Trail Board of Directors to order at 6:11 pm via a ZOOM electronic meeting. Answering roll call via ZOOM were board members Dachenbach, Bear, Cromer, Smiarowski and Evans. Board Secretary Peggy Rash, Principal Stripe and Superintendent Phillips were also present via ZOOM. 53 guests in total signed on via ZOOM.

No one spoke during the Public Forum.

The agenda was approved with a motion by Cromer and a second from Dachenbach. Dachenbach, Bear, Cromer, Smiarowski and Evans voted aye to approve.

The only action item was District action in response to Covid situation. Superintendent Phillips reported the District has an active case in the JH/HS building. Public Health has recommended full mask use at the Jr High/High School. Phillips also reported he had purchased 1200 masks over the weekend for use in the District. Principal Stripe, Nurse Hoyt and Superintendent Phillips addressed students at an assembly Aug 31st.

After much discussion, Cromer made a motion to mandate the use of masks when social distancing is not possible. School-wide, PK-12, students and staff will be required to wear approved face masks, shields or face coverings in all common areas of the facilities where social distancing is not possible. Masks may only be removed with permission and guidance of teachers. Dachenbach seconded the motion followed by the following vote. Elizabeth Dachenbach-aye; Stephanie Bear-aye; Marc Smiarowski-nay; Jeremy Cromer-aye; and Pat Evans-aye. Motion passes.

Mr Phillips will contact the District’s legal counsel in regard to information about a possible mask

mandate on school grounds/buses/athletic facilities.

Smiarowski motioned to adjourn the meeting. Cromer seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans.

President Evans closed the meeting at 7:21 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held Wednesday, September 16, 2020 @ 6:30 pm in the Elementary Commons in Humeston and/or via ZOOM.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

August 12, 2020 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR BOARD MEETING

August 12, 2020

President Evans called the Regular meeting of the Mormon Trail Board of Directors to order at 7:02 p.m. in the Garden Grove District office. Answering roll call in person were board members Cromer, Evans, Dachenbach and Smiarowski. Director Bear was present via telephone. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe, Board Secretary Peggy Rash, Secretary Stevie Parmer, John Hansen, MCC, Stacie Porterfield, Kara Hilton and Karen Abel with the Humeston New Era were also in attendance. Fourteen guests joined the meeting via ZOOM.

The agenda was amended by adding JH football shared with Chariton to #12 and moving bills and financials to the end of the action items. The agenda was then approved with a motion by Smiarowski and a second from Cromer. Motion passes with all present voting aye.

The consent agenda, consisting of previous meeting minutes and open enrollment requests was approved with a motion from Smiarowski, a second by Cromer and ayes from all present. There were no new open enrollments into or out of the District to report.

There were no new resignations to report.

A new contract was approved for Jacob Phillips, Technology Coordinator. Phillips will work four days per week during the school year and two days per week during summer break. He will receive a salary of $24,000 for his July 1-June 30 contract. Benefits include single $1000 deductible insurance with a $33/ month employee contribution, 7 days vacation and other leave as defined in the 2020-2021 Master Contract. The motion was made by Smiarowski and seconded by Cromer. Motion passes with aye votes from all present.

Kim Wilson was hired to teach First Grade. Wilson was offered a one-year contract with a motion by Smiarowski and a second from Cromer. All present voted aye to approve.

The Junior High/High School History position was filled by Caitlin Clark with a motion from Smiarowski and a second from Dachenbach. All present voted aye to approve.

Fall sports coaching positions were approved contingent on licensing, student numbers and State of Iowa guidelines:

Head HS football – Travis Johnson

Assistant HS football – Travis Pollock

Volunteer Assistant – Keaton Gwinn

Volunteer Assistant – Jason Newton

Volunteer Assistant – Jordon Brown

Head HS volleyball – Josh Stiles

Assistant HS volleyball – Leslie Bexten

Volunteer Assistant – Katie Newton

JH volleyball – Kristy Knutson

Volunteer Cheer – Breanna Glenn

No JH coaches were named

Motion by Bear, second by Dachenbach, all aye votes from those present.

Winter sports coaching positions were approved contingent on licensing, student numbers and State of Iowa guidelines:

Head HS boy’s basketball – Aaron Parmer

Assistant HS boy’s basketball – Jason Newton

Head HS girl’s basketball – Joseph Parmer

Assistant HS girl’s basketball – Leslie Bexten

No JH coaches were named

Motion by Bear, second by Cromer, all aye votes from those present.

Spring sports coaching positions were approved contingent on licensing, student numbers and State of Iowa guidelines:

Head HS Track – Co-coaches Elizabeth Vanderflught and Leslie Bexten

Head HS boys Golf – Cale Moore

Head HS girls Gold – Cassie Moore

No JH coaches were named

Motion by Dachenbach, second by Cromer, all aye votes from those present.

Summer sports coaching positions were approved contingent on licensing, student numbers and State of Iowa guidelines:

Head HS Baseball – Jason Newton

Assistant HS Baseball – Keaton Gwinn

JH Baseball – Keaton Gwinn

HS Softball – Noone named

JH Softball – Noone named

Motion by Dachenbach, second by Cromer, all aye votes from those present.

Schedule B extra duty assignments were approved with a motion from Dachenbach and a second from Cromer. All present voted aye to approve.

John Hansen was present to discuss building plans. A motion by Smiarowski and a second by Dachenbach directed Secretary Rash to pay $6490.64 to MCC from bond funds. The remainder of construction related fees and expenses will continue to be paid from SAVE funds. All present voted aye to approve the motion.

With a motion from Cromer and a second from Bear the Board approved certified teacher, Crystal Boggs’ request for an unpaid one-year leave of absence. All present voted aye to approve the leave.

The next regular board meeting, September 9th, 6:30 pm has been chosen as the time and date for a public hearing on the Instructional Support levy. A motion by Smiarowski, a second from Cromer, followed by aye votes from all present passed the motion.

With a motion from Bear and a second from Cromer the Board approved the following concerning the use of face masks for students. Students will be encouraged, but not required, to wear face masks when social distancing is not possible. Masks will be provided by the District. Evans voted nay and Dachenbach, Cromer, Bear and Smiarowski voted aye to approve the motion.

Elementary and High School handbooks, including an updated non-discrimination statement, were approved with a motion by Cromer and a second by Bear. All present voted aye to approve. The handbooks will be put on the District’s website.

The Board approved the second reading and waived the 3rd reading of Board Policy 403.1 which discusses employee physicals. Drivers are required to pass DOT physicals to keep their driver’s authorization current. Smiarowski motioned to change the wording to allow Director Indorf to circumvent the current policy and allow drivers be sent to the most economical medical facility for their physicals. Dachenbach seconded followed by aye votes from Evans, Smiarowski, Dachenbach and Cromer. Bear abstained.

District Nurse Kathay Hoyt’s salary was up next for discussion. Hoyt had originally been approved in June as a .8 FTE. After review, Cromer motioned to increase Hoyt’s FTE from .8 to 1 FTE on the salary scale. Hoyt’s salary for BA Step 9 will be $40,912. The motion was seconded by Bear followed by aye votes from Evans, Bear, Dachenbach and Cromer. Smiarowski abstained.

In a motion by Bear, Music and Band instructor Richard Traylor will receive an extended contract for duties beyond his teaching contract for $2500 for the 2020-2021 year. School counselor Cayle Buckingham will receive an extended ten day contract in the amount of $233 per day for duties outside of her contracted days during summer break. Dachenbach seconded followed by all ayes from those present.

Additional consideration was given to Juan Martinez, crossing guard and Nutrition Director, Sandy Moore. Martinez will receive an extra $3 per am and pm shift, Moore will move from an hourly position to a salaried position. Moore will receive $32,500 per year working 240 days, July 1 – June 30th. Benefits include single $1000 deductible insurance paid by the District, 10 days’ vacation and other leave as defined in the 2020-2021 Master Contract. Motion by Smiarowski, second by Dachenbach followed by aye votes from everyone present passes the motion.

In a motion by Smiarowski and a second by Dachenbach the Board has agreed to have the Junior High football boys who wish to participate join the Chariton Junior High football team this fall. The District will provide transportation to Chariton. All present voted aye to pass the motion.

Bills and financials were approved with a motion from Cromer and a second from Smiarowski. Cromer, Evans, Smiarowski and Dachenbach voted aye to approve the motion. Bear abstained due to being on the telephone and not being able to look at the bills.

Cromer motioned that the meeting be adjourned. Dachenbach seconded with all voting in favor of adjournment.  Evans closed the meeting at 9:30 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held September 9, 2020 @ 6:30 pm in the District Office in Garden Grove.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

Free and Reduced Price School Meals

5/20 INFORMATION LETTER FOR WEB-BASED APPLICATIONS Frequently Asked Questions About Free And Reduced Price School Meals

Dear Parent/Guardian:

Children need healthy meals to learn. Mormon Trail CSD offers healthy meals every school day. Breakfast cost $1.35; lunch costs $2.25. Your children may qualify for free meals/milk or for reduced price meals. Reduced price is $0.30 for breakfast and $0.40 for lunch. If you need assistance completing this web-based application contact Ashley Eslick, Secretary (641)877-2521 aeslick@mormontrailcsd.org.

Below are some common questions and answers to help you with the application process.

1. WHO CAN GET FREE OR REDUCED PRICE MEALS?

● All children in households receiving benefits from Food Assistance, the Family Investment Program (FIP) or a few specific Medicaid programs are eligible for free or reduced price meals.

● Foster children that are under the legal responsibility of a foster care agency or court are eligible for free meals.

● Children participating in their school’s Head Start program are eligible for free meals.

● Children who meet the definition of homeless, runaway, or migrant are eligible for free meals.

Children may receive free or reduced price meals if your household’s income is at or below the limits on the Federal Income Eligibility Guidelines below. (Requires submitting an Application for Free and Reduced Price Meals/Milk.)

FEDERAL INCOME ELIGIBILITY GUIDELINES for School Year 2020-2021

Household Size Yearly Monthly Twice per Month Every Two Weeks Weekly 1 23,606 1,968 984 908 454 2 31,894 2,658 1,329 1,227 614 3 40,182 3,349 1,675 1,546 773 4 48,470 4,040 2,020 1,865 933 5 56,758 4,730 2,365 2,183 1,092 6 65,046 5,421 2,711 2,502 1,251 7 73,334 6,112 3,056 2,821 1,411 8 81,622 6,802 3,401 3,140 1,570 Each additional person: 8,288 691 346 319 160

2. SHOULD I COMPLETE OUT AN APPLICATION IF I RECEIVED A LETTER THIS SCHOOL YEAR SAYING MY CHILDREN ARE ALREADY APPROVED FOR FREE OR REDUCED PRICE MEALS? No, but please read the letter carefully and follow the instructions. If any children in your household were missing from your notification, contact: Ashley Eslick 403 S. Front St. PO Box 156 Humeston, Iowa 50123 (641)877-2521 immediately as eligibility for free or reduced price meals is extended to all school age children in a household. If you did not receive a letter from the school, but received a Free Lunch Notice from DHS, submit this letter to your children’s school. You may add any students living in your household who are not listed on the letter. Also, if someone in your household receives food assistance and you did not receive either of these letters, you may complete an application listing the case number as this will qualify all school age children in your household for free meals. If you were informed that your children will get reduced price meals automatically, see the income guidelines above and if you feel you would qualify for free meal benefits, complete an application for free and reduced price meals.

3. WHAT IF WE HAVE FOSTER CHILDREN? Households with foster and non-foster children may choose to include the foster child as a

household member, as this may help other children in the household qualify for benefits. If the foster family is not eligible for free or reduced price meal benefits, that does not prevent a foster child from receiving free meal benefits.

4. HOW DO I KNOW IF MY CHILDREN QUALIFY AS HOMELESS, MIGRANT, OR RUNAWAY? Do the members of your household lack a

permanent address? Are you staying together in a shelter, hotel, or other temporary housing arrangement? Does your family relocate on a seasonal basis? Are any children living with you who have chosen to leave their prior family or household? If you believe children in your household meet these descriptions and haven’t been told your children will get free meals, please contact: Mormon Trail CSD, Bridgette Stark (641)877-2521 bstark@mormontrailcsd.org.

5. DO I NEED TO FILL OUT AN APPLICATION FOR EACH CHILD? No. Complete the Web-based Application for Free and Reduced

Price School Meals for all students in your household. We cannot approve an application unless complete eligibility information is submitted, so be sure to complete all required information.

6. MY CHILD’S APPLICATION WAS APPROVED LAST YEAR. DO I NEED TO FILL OUT A NEW ONE? Yes.

5/20 Your child’s application is only good for that school year and for the first few days of this school year, through June 1, 2021. You must complete a new application unless the school told you that your child is eligible for the new school year. When the carry-over period ends, unless you are notified that your children will receive free meals or you submit an application that is approved, the children must pay full price for school meals. The school is not required to send a reminder or a notice of expired eligibility.

7. I GET WIC. CAN MY CHILDREN GET FREE MEALS? Children in households participating in WIC may be eligible for free or reduced

price meals. Please complete the web-based application.

8. MAY I APPLY IF SOMEONE IN MY HOUSEHOLD IS NOT A U.S. CITIZEN? Yes. You, your children, or other household members do

not have to be U.S. citizens to apply for free or reduced price meals.

9. WILL THE INFORMATION I GIVE BE CHECKED? Yes. We may also ask you to send written proof of the household income you

report. You are not required to provide proof with your web-based application.

10. IF I DON’T QUALIFY NOW, MAY I APPLY LATER? Yes, you may apply at any time during the school year. For example, children with a parent or guardian who becomes unemployed may become eligible for free or reduced price meals if the household income drops below the income limit, if your household size goes up, or if you start getting Food Assistance, FIP or other benefits.

11. WHAT IF I DISAGREE WITH THE SCHOOL’S DECISION ABOUT MY APPLICATION? You should talk to school officials. You also may

ask for a hearing by calling or writing to: Ashley Eslick 403 S. Front Street PO Box 156 Humeston, Iowa 50123 (641)877-2521.

12. WHAT IF MY INCOME IS NOT ALWAYS THE SAME? List the amount that you normally receive. For example, if you normally make

$1000 each month, but you missed some work last month and only made $900, put down that you made $1000 per month. If you normally get overtime, include it, but do not include it if you only work overtime sometimes. If you have lost a job or had your hours or wages reduced, use your current income.

13. WHAT IF SOME HOUSEHOLD MEMBERS HAVE NO INCOME TO REPORT? Household members may not receive some types of

income we ask you to report on the application, or may not receive income at all. Whenever this happens please type a 0 in the field. However, if any income fields are left empty or blank, those will also be counted as zeroes. Please be careful when leaving income fields blank, as we will assume you meant to do so.

14. WE ARE IN THE MILITARY. DO WE REPORT OUR INCOME DIFFERENTLY? Your basic pay and cash bonuses must be reported as

income. If you get any cash value allowances for off-base housing, food, or clothing, or receive Family Subsistence Supplemental Allowance payments, it must also be included as income. However if your housing is part of the Military Housing Privatization Initiative, do not include your housing allowance as income. There are currently no active Military Housing Projects in Iowa as found on Active Military Housing Projects. Any additional combat pay resulting from deployment is also excluded from income.

15. DO I NEED TO PROVIDE MY SOCIAL SECURITY NUMBER? Only the last four digits of the Social Security Number of the household’s

primary wage earner or another adult household member (or an indication of “none”) is needed.

16. WHO CAN GET FREE MILK? If your school participates in the Special Milk Program for half day kindergarteners, your kindergarten

child may be eligible for free milk. Children who buy extra milk with a meal or if they eat breakfast or lunch and have an afternoon milk break, they are not eligible to receive free milk.

17. MY FAMILY NEEDS MORE HELP. ARE THERE OTHER PROGRAMS WE MIGHT APPLY FOR? To find out how to apply for Food

Assistance or other assistance benefits, contact your local assistance office or call 1-877-347-5678. Your children may be eligible for hawk-i (children’s health insurance) or a waiver of school fees. Read the information included in the web-based application for hawk-i information. A school waiver form may be part of the web-based application or available from your child’s school.

18. CAN CHILDREN WITH DISABILITIES GET FOOD SUBSTITUTIONS? If a child has a disability, as determined by a licensed medical

professional, and the disability prevents the child from eating the regular school meal, the school will make substitutions prescribed by the licensed medical professional. If a substitution is needed, there will be no extra charge for the meal. Please note, however, that the school is not required to make a substitution for a food allergy, unless it meets the definition of disability. Please call the school for further information.

19. DO I NEED TO REPORT MY RACE AND ETHNICITY? It is optional to complete the racial/ethnic portion of the application however if

you do not select race or ethnicity, one will be selected for you based on visual observation.

5/20 20. If you decide you do not want to complete an application electronically, you can obtain a paper application by contacting Ashley

Eslick (641)877-2521 aeslick@mormontrailcsd.org.

21. Translated applications are available at: http://www.fns.usda.gov/school-meals/translated-applications.

If you have other questions or need help, call (641)877-2521 aeslick@mormontrailcsd.org.

Sincerely,

Ashley Eslick

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1) Mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410;

(2) Fax: (202) 690-7442; or

(3) Email: program.intake@usda.gov. This institution is an equal opportunity provider.

Iowa Non-Discrimination Statement:

“It is the policy of this CNP provider not to discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity, national origin, disability, age, or religion in its programs, activities, or employment practices as required by the Iowa Code section 216.6, 216.7, and 216.9. If you have questions or grievances related to compliance with this policy by this CNP Provider, please contact the Iowa Civil Rights Commission, Grimes State Office building, 400 E. 14th St. Des Moines, IA 50319-1004; phone number 515-281-4121, 800-457-4416; website: https://icrc.iowa.gov/.”

Information Statement

The Richard B. Russell National School Lunch Act requires the information on this application. You do not have to give the information, but if you do not submit all needed information, we cannot approve your child for free or reduced-price meals.

5/20 You must include the last four digits of the social security number of the adult household member who signs the application. The social security number is not required when you apply on behalf of a foster child or you list a Food Assistance (FA), Family Investment Program (FIP) or Food Distribution Program on Indian Reservations (FDPIR) case number or other FDPIR identifier for your child or when you indicate that the adult household member signing the application does not have a social security number. We will use your information to determine if your child is eligible for free or reduced-price meals, and for administration and enforcement of the lunch and breakfast programs. We may share your eligibility information with education, health, and nutrition programs to help them evaluate, fund, or determine benefits for their programs, auditors for program reviews, and law enforcement officials to help them look into violations of programs rules

July 16, 2020 Special Board Meeting

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD MEETING

July 16, 2020

Board President Evans called the special meeting of the Mormon Trail Board of Directors to order at 6:35 pm. Answering roll call were board members Dachenbach, Bear, Cromer, Smiarowski and Evans. Superintendent Phillips, Principal Stripe and Secretary Rash were also present. Because the purpose of this meeting was to include a closed session,followed by an Exempt session, no ZOOM link was provided.

The agenda was approved with a motion by Smiarowski, a second from Cromer followed by ayes from all present.

Smiarowski motioned to go into closed session under Iowa Code Section 21.5(1)(i) – To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session, Dachenbach seconded the motion followed by the following roll call vote:

Evans aye; Cromer aye; Smiarowski aye; Bear aye; and Dachenbach aye.

The Board left closed session at 8:38. Cromer motioned to adjourn the meeting. Smiarowski seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans. 

President Evans closed the meeting at 8:38 p.m. 

Immediately following the Special Meeting the Mormon Trail CSD Board met in Exempt Session to discuss strategy regarding non-union employee wages.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held August 12, 2020 @ 6:30 pm in the District Office in Garden Grove and/or via ZOOM. 

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________  

 Date               Date

These minutes are written as recorded by Secretary Peggy Rash and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer