July 25, 2019 Work Session

Mormon Trail Community School District

Work Session

July 25, 2019

The Mormon Trail School Board met for a Work Session July 25, 2019 in the Humeston Elementary Library. 

President Smiarowski called the work session to order at 6:04 p.m. Peasley, Funk, Evans, Cromer and Smiarowski were present. Superintendent Phillips, Principal Stripe and Secretary Rash were also in attendance. Guests signing in were Stevie Parmer and Carma Dixon. Representatives from DLR were also present.

Cromer made a motion to approve the agenda with Peasley seconding. All voted aye to approve.

DLR brought updated drawings of the proposed layout for the K-12 bldg project. The group also walked the proposed site which DLR had outlined for better visualization. Discussion focused on the proposed layout. 

Funk made the motion to adjourn followed by a second from Cromer. Cromer, Funk, Evans, Peasley and Smiarowski voted aye to approve.

President Smiarowski closed the workshop at 7:41 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________ 

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

July 15, 2019 Minutes

Mormon Trail Community School

Regular Meeting

July 15, 2019

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:00 p.m. in the Humeston Elementary Music Room. Answering roll call were board members Funk, Cromer and Smiarowski. Peasley was absent. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Mona Baker, Brad Krutsinger and Pete Clancy, ISEA. Evans entered the meeting at 7:29 pm.

Cromer motioned to approve the agenda. Funk seconded followed by all ayes from Smiarowski, Cromer and Funk. Peasley and Evans were absent.

The consent agenda, consisting of previous meeting minutes and one open enrollment out to another district meeting requirements was approved with a motion by Funk and a second from Cromer. Motion passes with ayes from Smiarowski, Cromer and Funk. Peasley and Evans were absent.

With a motion by Cromer and a second from Funk the Board voted to go into Closed Session in reference to Iowa Code 21.5(1) of the open meetings law to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that the individual’s reputation, as the individual has requested a closed session.” A roll call vote was taken to enter closed session. Smiarowski, yes; Funk, yes; and Cromer, yes. Peasley and Evans were absent.

The group went into closed session

The Board returned to open session at 7:44 pm.

The Board took no action on the closed session.

With a motion by Funk and a second from Cromer the Board voted to go into Closed Session in reference to Iowa Code 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential. A roll call vote was taken to enter closed session. Smiarowski, yes; Funk, yes; and Cromer, yes; Evans, yes. Peasley was absent.

The group went into closed session.

The Board returned to open session at 7:56 pm

Additional guests joining the meeting were Kara Hilton, Stevie Parmer, Linda Horton, Renae Poush, Kimberly Hayes, Pamela Woollis, Claudia Brown and Stephanie Bear.

Upon returning to open session, Cromer made a motion to adopt Mormon Trail CSD’s Emergency Response Plan. Evans seconded followed by all aye votes from Funk, Cromer, Smiarowski and Evans. Peasley was absent. The State requires that all Districts have a comprehensive plan in place for emergency situations. The plan is not a public document.

Cromer made a motion to accept the resignations of Amy Horton, JH volleyball coach and Lori Reed, Elementary/Administrative Secretary. The motion was seconded by Funk followed by all aye votes from Funk, Cromer, Smiarowski and Evans. Peasley was absent. The District would like to extend their appreciation and thank both ladies for their service to the District. Reed has worked for the District since 1990.

Sandy Moore, head of the District’s Nutrition Program, made her recommendation to the Board to accept the bid submitted by Kohls Wholesale for groceries for the 2019-20 school year. Kohls was the only bid received out of 3 sent. Funk made a motion to accept Moore’s recommendation for Kohls. Cromer seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.

Dairy/milk bids were received from AE Dairy and Hiland Dairy. Moore recommended the low bid from AE Dairy be accepted for the upcoming 2019-20 school year. Evans made the motion to go with AE Dairy. Cromer seconded. Smiarowski, Funk, Cromer, and Evans voted ayes. Peasley was absent.

Evans made a motion to accept Agriland FS’s low LP bid of $.87 per gallon. Funk seconded followed by ayes from Smiarowski, Funk and Evans. Cromer abstained. Peasley was absent. MFA submitted a bid of $.899 per gallon.

Cromer motioned to approve a four-day week innovative schedule beginning in 2020-2021.Funk seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.

Cromer made a motion to approve increasing the salary to $13.50 per hour for Stevie Parmer who will assume the Activity Accounting duties currently being done by Reed. Parmer will also remain the high school secretary and perform the added role of Superintendent’s secretary. An Elementary Secretary will be hired at $9.50 per hour with duties to be determined later. Funk seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.

Parmer will continue to work in Garden Grove where Superintendent Phillips will make his new office.

Evans made a motion to keep registration fees the same as last year. Breakfast and Lunch prices will also remain the same.

Full price Reduced price

Book rent $35 $25

Student lunch $2.15 $.40

Student breakfast $1.25 $.30

Extra Milk $.40

The motion includes activity pass prices. All prices will remain the same with the addition of a new adult pass price.

Student activity pass $30 ea

Family of 3 or more children $70 per family

Adult pass $100 ea

Senior Citizen pass $25 ea

Technology deposit $50

(one-time refundable charge

for grades 9-12)

Cromer seconds the motion followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.

Hourly and Certified substitutes will receive the same pay as last year with a motion by Funk and a second by Cromer followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent. Hourly subs will receive $8.25 per hour and Teacher subs will receive $110 for a full day.

The District’s depositories were approved with a motion by Evans and a second from Funk followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.  Great Western Bank and ISJIT (Iowa Schools Joint Investment Trust) were both approved in the following resolution:

RESOLUTION NAMING DEPOSITORIES

The Mormon Trail Community School Board of Education designates the following named banks to be depositories of the Mormon Trail Community School District for the 2019-20 school year and that funds are not to be exceeded in the amounts stated below.

Great Western Bank Humeston, Iowa $2,000,000

ISJIT Des Moines, Iowa $2,000,000

Cromer made a motion to approve the billing from MDL insurance for 2019-20. Funk seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.

As official results of the PPEL vote had not yet been received, the Board could not approve the official canvas of votes. Rash will contact the Wayne County Auditor and Ahler’s Law. Unofficially, the PPEL vote passed on June 25, 2019.

Funk made a motion to have Fesler Automotive find the District a white Ford Explorer XLT with 35,000 miles or less for $27,500. The vehicle should be CPO’d (certified pre-owned) which comes with a good warranty. Cromer seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.

Funk made a motion seconded by Cromer to approve the bills and financials. All present voted aye. Peasley was absent.

Cromer made a motion to adjourn the meeting. Funk seconded. All voted in agreement. President Smiarowski closed the meeting at 9:47 pm

The next meeting of the Mormon Trail Board will be held August 12, 2019 at 7:00 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

  

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

June 24, 2019 Special Meeting

Mormon Trail Community School District

Special Meeting

June 24, 2019

President Smiarowski called the special meeting of the Mormon Trail Board of Directors to order at 5:32 p.m. in the Humeston Elementary District Office. Answering roll call were board members Evans, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips and Board Secretary Peggy Rash were also present. Cromer entered the meeting at 5:36 pm.

Peasley motioned to approve the agenda. Funk seconded followed by all ayes.

First up under action items was a land purchase. Evans made a motion to approve the purchase of 12 acres of land from Roy Kyner, LLC and Mary Kyner Heirs, LLC at a price of $5000 per acre plus the cost of the survey and legal fees and closing costs. Funk seconded followed by all aye votes.

Funk made a motion to authorize Marc Smiarowski to sign paperwork for the land purchase. Peasley seconded followed by all aye votes.

The following contracts for 2019-20 were approved:

Becky Stripe, PK-12 principal received a 3% increase in salary with a motion by Funk, a second by Cromer and all ayes in agreement. Stripe’s salary will be $74,675.

A 3% increase in salary was also approved for Peggy Rash, Business Manager/Board Secretary/HR with a motion by Evans and a second by Funk. All present voted aye. Rash’s salary will be $40,243.94.

Marc Smiarowski was approved for Speed and Agility with a motion by Evans, a second by Peasley, and aye votes from Cromer, Evans, Funk and Peasley. Smiarowski abstained. Motion passes. Smiarowski is a volunteer for the District.    

Cromer made a motion to offer Mr Phillips a new contract with the following terms: 28 days will be added to the contract bringing total contracted days from 144 to 172, vacation days increase from 9 to 10.5, sick days from 10 to 11, and personal days remain the same with 3. Phillips will also receive Family Health Insurance and the use of a school vehicle for use during school business. Days in the District will be increased from the current 3 days to 4 days during the school year and decreased from 3 days to 2 days during the summer. Total change is $18,612.87 bringing total salary to $90,993.06. Funk seconded followed by all ayes to approve the new 3 year rolling contract.

Evans made a motion to adjourn the meeting. Funk seconded. All voted in agreement. President Smiarowski closed the meeting at 5:50 pm

The next meeting of the Mormon Trail Board will be held July 15, 2019 at 7:00 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________ 

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

June 17, 2019 Minutes

Mormon Trail Community School District

Community Meeting

June 17, 2019

As there was a quorum present for the Community Meeting President Smiarowski opened at 6:10 pm with Jason Peasley, Brad Funk and Marc Smiarowski answering roll call. Pat Evans entered at 6:15pm. Jeremy Cromer was absent. The agenda listed discussion as the school calendar. Other discussion led to a new design of the proposed school addition in Humeston. A trip to WACO CSD, who currently has a 4-day schedule with a calendar consisting of 149 days/1090 hours in their school year, was discussed. A small group of students, administrators, teachers and a Board member who had attended talked about their impressions of the 4-day week. It is something the District would like to look into further in the future. Peasley motioned to adjourn the Community Meeting and Evans seconded. All present voted aye to adjourn. Cromer was absent. Smiarowski closed the meeting at 7:38 pm

Regular Meeting and Closed Session

June 17, 2019

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:50 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era was also in attendance. Guests signing in were Brad Krutsinger, Kimberly Hayes, Claudia Brown, Gina Savely, Kara Hilton, Chris Hilton and Pam Woollis. Board member Jeremy Cromer entered the meeting at 7:54 pm.

Principal Stripe introduced Donna Binning, the newly hired District Nurse, to the group.

The TLC group, consisting of Chris Hilton, Brad Krutsinger, Claudia Brown and Kim Hayes presented information to the Board.

Evans made a motion to approve the agenda with the following changes: Item 1. Closed Session in reference to Iowa Code 21.5 (1) (i) to the end of the agenda. Item 2. Possible action on Closed Session was also moved to the end of the agenda. Funk seconded. All voted aye to approve.

The consent agenda, consisting of previous meeting minutes and open enrollment was approved with a motion by Funk and a second by Cromer. All present voted aye. There were no open enrollments in or out of the District to act on.

The resignation of Steven Neilssen was approved with a motion by Evans, a second by Cromer and all aye votes by board members in agreement.

Schedule B assignments were approved with a motion by Cromer and a second by Funk. All present voted aye to approve the following:

8th grade class sponsor- Bridgette Stark $0

Freshman class sponsor-Kara Hilton & Mona Baker $450 ea

Sophomore class sponsor-Scott Roberts & Bev Nordyke $450 ea

Junior class sponsor-Dorota Bear, Stevie Parmer and Stacie Porterfield $450 ea

Senior class sponsor-Teri Indorf & Brad Krutsinger $450 ea

National Honor Society-Adam Hysell $200

Academic Bowl-Bev Nordyke $500

Student Council-Kara Hilton/Dorota Bear $200 ea

Yearbook-Kara Hilton $2100

Speech-Kara Hilton $900

Drama-Kara Hilton $1200

Website-Robert Thatcher $900

Activities Director- Robert Thatcher $4950

TLC (Teacher Leadership Compensation) contracts will remain the same as last year with a motion by Funk and a second by Peasley. All voted in favor of issuing contracts to:

Claudia Brown- TLC Instructional Coach $54,942

Chris Hilton- Elementary Data $2989

Stacie Porterfield-Jr/Sr High School Data $2989

Brad Krutsinger-Lead Teacher$5979

Kimberly Hayes-Lead Teacher $5979

2019-20 Membership to RSAI (Rural School Advocates of Iowa) was approved with a motion by Evans, a second by Cromer and aye votes by all present.

The Board voted to approve carryover, extending the use of Superintendent Phillips 8 remaining vacation days through August 1, 2019 in a motion by Cromer and a second from Funk. All present voted aye.

With a motion from Funk and a second by Cromer the Board approved putting the 2005 Chevrolet Trailblazer up for bid. Bids will be accepted until August 12th. The motion carries with ayes from all present.

Cromer made a motion to approve that Superintendent Phillips begin looking at options for a used vehicle to replace the Blazer. Phillips was instructed to look at Fords or Chevys at Fesler and Macke to see what they have in the way of 7 passenger vehicles with mileage between 25,000-35,000 miles and in the price range of $28,500. Funk seconded the motion followed by all ayes.

Funk made a motion to approve the purchase of an online communications application “SchoolMessenger” for two years at a cost of $1250. Evans seconded followed by all aye votes.

A motion was made by Evans and a second by Funk to table signing a Dual Control waiver for Great Western Bank. The waiver will be looked at again in July. Motion passes with all voting aye.

Cromer made a motion to approve the software agreement with Grant Wood AEA for one year. Cost is $6081 per year. Peasley seconded followed by all aye votes.

Evans made a motion to make a change in the District’s copier lease with M&M Sales Company. The motion includes entering a new 5-yr agreement with Xerox who will buy out the remainder of the M&M contract with the leasing company “Leaf”. Cromer seconded followed by a vote of all ayes.

Cromer made a motion to approve the bills and financials. Funk seconded followed by all ayes.

Peasley made the motion to take a short break before continuing to the closed session. Cromer seconded followed by all aye.

With a motion by Cromer and a second by Funk to go into closed session under Iowa Code 21.5 (1) (i), the following roll call vote was taken. Smiarowski yes; Evans yes; Peasley yes; Funk yes; Cromer yes. The Board went into closed session at 9:50 pm

The Board returned to open session at 10:27 pm

Funk made a motion to offer Mr Phillips a new contract with the following terms: 28 days will be added to the contract bringing total contracted days from 144 to 172, Days in the District will be increased from the current 3 days to 4 days during the school year and decreased from 3 days to 2 days during the summer. Change is an additional $18,612.87 bringing total salary to $90,993.06. Cromer seconded followed by all ayes to approve the new 3 year rolling contract.

There were no administrative reports.

Cromer made the motion to adjourn followed by a second from Funk. Cromer, Funk, Evans, Peasley and Smiarowski voted aye to approve.

President Smiarowski closed the meeting at 10:38 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________ 

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

June 3, 2019 Special Meeting

Mormon Trail Community School District

Special Meeting & Closed Session

June 3, 2019

The Mormon Trail School Board met in special session June 3, 2019 in the Humeston Elementary Library. 

President Smiarowski called the meeting to order at 5:30 p.m. Peasley, Funk, and Smiarowski were present. Evans was present via phone. Cromer was absent. Superintendent Phillips and Secretary Rash were also in attendance.

Peasley made a motion to approve the agenda with Funk seconding. All present voted aye to approve. Cromer was absent.

Motion to move into closed session as allowed by Iowa Code 21.5 (1) (j) was made by Evans and seconded by Peasley. The following roll call vote was taken. Peasley aye; Funk aye; Evans aye; and Smiarowski aye. Cromer was absent. The Board entered closed session at 5:35 pm.

The Board returned to open session at 6:41 pm.

Peasley made a motion to have Mr. Phillips pursue the items discussed in closed session. Funk seconded. The following roll call vote was taken. Peasley aye; Funk aye; Evans aye; and Smiarowski aye. Cromer was absent.

Funk made the motion to adjourn followed by a second from Peasley. Funk, Evans, Peasley and Smiarowski voted aye to approve. Cromer was absent.

President Smiarowski closed the meeting at 6:42 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________ 

These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

May 13, 2019 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

EXEMPT SESSION

May 13, 2019

The Mormon Trail School Board met in exempt session Monday, May 13th at 7:00 pm in the Humeston Elementary Library.

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

May 13, 2019    

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:14 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Cromer, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era was also in attendance. Guests signing in were Autumn Fraker, Melissa Kauffman, Jester Ins., Claudia Brown, Chris Hilton, Kimberly Hayes, and Kara Hilton.

Melissa Kauffman, Jester Ins spoke to the Board during the Public Forum about a type of Breakdown Insurance the District is considering. Some highlights of the program include the following.

  1. The premium is paid from the Management Fund
  2. Jester Ins will reimburse for the repairs which saves the District paying from the General Fund
  3. Will pay a vendor of the District’s choice or reimburse the District up to $50/hr
  4. No deductible
  5. Premium is quoted for 1 year but the policy can be cancelled at any time with a 30-day notice.
  6. Generally, the insurance is good for repairs for most anything that plugs into electricity
  7. Currently 144 Districts use this Insurance

Autumn Fraker also spoke to the Board about a late open enrollment request she has filed. 

The agenda was approved with Funk making the motion to approve. Cromer seconded. Motion passes with all present voting aye.

Cromer made a motion to approve the previous meeting minute’s portion of the consent agenda. Evans seconded followed by all ayes. One open enrollment request into the District meeting all requirements was approved and two open enrollment requests out of the District which did not meet requirements were denied with a motion by Evans and a second by Funk. All present voted aye to approve the motion. 

Cromer motioned to purchase the Equipment Maintenance Insurance from Jester Insurance for 1 year effective July 1, 2019 for a premium of $19,982. Funk seconded followed by all aye votes.

Evans moved to accept the resignation of Kathy Showers, para. The motion was seconded by Cromer. All present voted aye. The Board wants to thank Kathy for her 27 years of service to the District.

The following positions were approved:

High School English: motion by Funk, second by Cromer to hire Kara Hilton. All present voted aye.

JH baseball and JH softball: motion by Evans, second by Peasley to hire Cale Moore for baseball and Cassie Moore for softball. The motion passes with all ayes to approve. In April, the Board approved adding Junior High softball and baseball to the Schedule B pay schedule. Coaches will receive $1450 each per season.  Offering contracts had been tabled for Junior High softball and baseball to meet posting requirements.

Katie Dyer was hired as cook for the Elementary with a motion by Evans, a second by Cromer, followed by all ayes from those present.

Evans made a motion to enter a sharing agreement with Seymour CSD for technology and to continue the sharing agreement with Green Hills AEA for technology for 2019-20. Funk seconded followed by all ayes,

Cromer made a motion to approve the list of graduating seniors from the Mormon Trail class of 2019. Peasley seconded followed by all ayes.

Evans motioned to approve a 3% pay increase for all non-certified employees, including hourly employees and bus drivers. Peasley seconded followed by all ayes to approve.

Additional mowing needs for summer 2019 were next up for discussion. Evans motioned to pay the coaches $75 per mowing for the ball fields and parking area west of the football field. M3 Lawn Care will continue to mow the main school grounds and north of the football fence to the west driveway. Cromer seconded followed by all ayes to approve the motion.

Funk made a motion to approve the bills and financials. Cromer seconded followed by all aye votes. Motion carries. 

Principal Stripe gave a brief report to the Board. Stripe reported summer school will be held June 3 rd through July 12 th from 8:30-11:30.The schools nutrition program will also be serving free breakfast and lunch during those days for anyone 18 and under. Claudia Brown and Gloria Rumley will be teaching. Kara Hilton will be teaching high school summer school to help those needing to make up core classes and for credit recovery.

Superintendent Phillips recognized the Board members as May is Board Appreciation month. Phillips also noted he had signed a deal with Coke to supply the Districts vending supplies. Coke will also provide funding for supplies.

Cromer motioned that the meeting be adjourned. Funk seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 9:03 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 10, 2019 @ 7:00 pm in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer