October 28, 2013 Minutes

 

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR BOARD MEETING

 

October 28, 2013

Minutes

President Lundahl called the regular meeting of the board of education to order at 7:30 p.m. in the elementary library.  Lundahl, Peasley and Smiarowski answered roll call.  Evans and Funk were absent.  Superintendent Miller, Principal Snyder, Lovett, Willa Clark and Stephanie Mendenhall were also present.

Ms. Mendenhall was present to review the district’s 2013 Audit Report.  General Fund expenditures were $2,876,360 up only $13,449 from the previous year.  District General Fund revenues were $2,827,990.  Due the decrease in revenues of $257,045 the district experienced deficit spending of $61,819. Expenditures for the year ended June 30, 2013 exceeded the certified budget in support and non-instruction functions and should have been amended.   Mendenhall advised the board that the District has a pretty good solvency ratio, but going forward they will need to be watchful of expenditures.  President Lundahl thanked Ms. Mendenhall for addressing the board.

Brad Funk entered the meeting at 7:40 p.m.

President Lundahl requested amending the agenda by deleting Item 8: Set Superintendent Goals.

Items under the consent agenda also included the following:

  • Approval of previous meeting minutes
  • Resignation from Amy Horton – Junior High Basketball Coach effective immediately
  • Resignation from Julie Griffin – Associate effective October 25, 2013
  • Stacie Porterfield – Junior High Volleyball Coach effective immediately
  • Linda Lovett – Business Manager, Board Secretary-Treasurer effective June 30, 2014

Funk moved to approve the agenda change and all items under the consent agenda.  Smiarowski made the second.  All voted aye.  Lundahl offered thanks to all who have served the district.

Following a brief discussion Funk moved to approve the bills of accounting and financial report.  Peasley made the second.  All voted aye.

Smiarowski moved to approve the 2013 Audit Report.  Peasley made the second.  All voted aye.

Athletic Director Mike Snyder recommended the following winter sports coaching positions:

  • Varsity Boys Basketball – Aaron Parmer
  • JV Boys Basketball (if needed)-Joseph Parmer
  • Junior High Boys Basketball – Joseph Parmer
  • Varsity and Junior High Girls Basketball – Buck Parmer
  • Volunteer Coaching – Joseph Swinson

Peasley moved to approve the recommendations for the basketball coaching positions.  Funk made the second.  All voted aye.  The board will discuss volunteer coaching if the need arises.

Funk moved to approve the official canvas of votes from the recent school election.  Peasley made the second.  All voted aye.

The board discussed setting a meeting date for the regular board meetings for the remainder of the year.  Funk moved to set the meetings for the second Monday of the month.  The second came from Peasley.  All voted aye

Superintendent Miller gave recommendations for two new hires.  Katie Dyer will serve as preschool associate and Nikki Greene will serve as a SINA associate.  Funk moved to approve both hires.  Peasley made the second.  All voted aye.

Mr. Miller reviewed the district’s plan for the use of local option sales tax funds.  He cited several facility need at the Garden Grove building.  All door handles need to be replaced with handicap handles at an estimated cost of $5,500.  The building need chair lifts to give access to the library.  The estimated cost of chair lifts is $10,000.  Chrome Books for the one-one initiative at the Jr.Sr. High will be approximately $34,000.  The district has not received proposals for additional projects at the Garden Grove building.  Those will be discussed as soon as estimates are received.  Miller asked the board to approve the items stated in the plan.  Smiarowski moved to approve the door handle replacements, the chair lifts and the Chrome Books.  Peasley made the second.  All voted aye.

Funk moved to approve the sharing agreement with Clarke CSD for the 2013-2014 school year.  We are sharing a Spanish teacher with Clarke.  Peasley made the second.  All voted aye.

Smiarowski moved to approve the district’s SBRC Application for allowable growth.  The district is applying for $61,950 allowable growth for increasing enrollment and $12,002 for open enrollment out.  The total application for allowable growth is $73,952.  Peasley made the second.  All voted aye

Smiarowski moved to approve the first reading of the 400 series of board policy, following the IASB recommendations.  The second was made by Peasley.

Smiarowski left the meeting at 9:05 p.m.

Mr. Snyder handed out his written reports and classroom newsletters.  His written report included the following elementary activities.

  • The Humeston Fire Department visited on October 9th.
  • Students participated in Homecoming activities.  This included a visit to the Humeston      Public Library for a short story and treats.
  • K-6 Students visited the Science Center on October 18th.
  • Parent/Teacher conferences were held October 23 &24      with 91% participation

He briefly reviewed the final win-loss records for fall sports.

Mr. Hunt submitted a written report as he was absent.  His report highlighted the following.

  • Homecoming was went very smoothly thanks to Mr. Krutsinger,      the cheerleaders and Student Council members
  • FFA Fruit sales began the first of the month
  • Central/Trail FFA participated in the Soil Judging Contest      in Maryville on Oct. 1.
  • Mrs. Baker took student to the fish shock and has been out      to the outdoor classroom several times this month.
  • Juniors and Seniors attended a job fair put on by the area      school.

Superintendent Miller congratulated the football and volleyball teams for the successes this year.  He also noted Homecoming Week was very successful with great student participation.

Funk moved to adjourn the meeting at 9:15 p.m.  Peasley made the second.  All voted aye.

The next regular meeting will be November 11, 2013 at 7:00 p.m. in the elementary library.

 

 

 

 

 

 

 

 

 

Open Enrollment Notice

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

OPEN ENROLLMENT NOTICE

                Parents/guardians considering the use of the open enrollment option to enroll their children in another public school district in the state of Iowa should be aware of the following dates:

March 1, 2014: Last date for regular open enrollment requests for the 2014-15 school year.

September 1, 2014: Last date for open enrollment requests for entering kindergarten students and those students falling under the “good cause” definition for the 2014-15 school year.

Parents/guardians of open enrollment students whose income falls below 160% of the federal poverty guidelines are eligible for transportation assistance.  This may be in the form of actual transportation or in the form of a cash stipend.

Parents should be aware that open enrollment may result in the loss of athletic eligibility.

For further details, contact the superintendent’s office.

September 17, 2013 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING-ORGANIZATIONAL MEETING

 

September 17, 2013

Minutes

President Lundahl called the regular meeting to order at 7:36 p.m. in the elementary library.  Board members present were Evans, Horton, Lundahl and Peasley.  Funk was absent.  Superintendent Miller, Principals Hunt and Snyder, Lovett, Willa Clark, Lori Lockwood and board member elect Marc Smiarowski were also present.

Evans moved to approve the agenda.  Horton made the second.  All voted aye.

The June 30th depository report was reviewed.  Evans moved to approve the report.  Peasley made the second.  All voted aye.

Superintendent Miller presented Amy Horton a plaque and expressed the District’s thanks for her service on the Board of Education.

Horton moved to adjourn the meeting.  Evans provided the second.  All voted aye.

Secretary Lovett called the organizational portion of the meeting to order at 7:45 p.m.

Lovett administered the oath of office to Jan Lundahl and Marc Smiarowski.  They will both serve a four year term on the Board.

Evans nominated Jan Lundahl as President.  Peasley made the second.  Evans moved nominations cease.  Peasley made the second.  All voted aye to elect Lundahl as President.

Lundahl nominated Pat Evans to serve as Vice-President.  Peasley made the second.  Lundahl moved to cease nominations.  All voted aye to elect Evans as Vice-President.

President Lundahl asked for nominations for Secretary-Treasurer.  Evans nominated Lovett.  Peasley made the second.  All voted aye.  Lundahl administered the oath of office to Lovett.

Evans moved to approve the consent agenda that included the minutes and open enrollment requests that meet all requirements.  Peasley made the second.  All voted aye.

Following review of the bills of accounting Evans moved to approve the bills for payment.  The second was made by Peasley.  All voted aye.

Evans moved to approve the following resolution.

                The Mormon Trail Community School Board of Education designates the following named banks to be depositories of the Mormon Trail Community School District funds in the amounts not to exceed the amounts stated below.

                Great Western Bank       Humeston, IA                    $2,000,000

                ISJIT                                       Des Moines, IA                 $2,000,000

Smiarowski made the second.  All voted aye.

Evans moved to approve the Humeston New Era for District publications.  The second was made by Peasley.  All voted aye.

Peasley moved to appoint Verle Norris, Humeston and Ahlers Law Firm, Des Moines to serve as the district’s attorneys.  Evans made the second.  All voted aye.

Superintendent Miller asked the board for approval to purchase 110 Chrome Books for a one-to-one initiative at the Junior/Senior High.  The cost will be $249 per device plus a $30 management fee.  Miller advised the board there would be some additional costs for switches.  Evans moved to approve the purchase.  Peasley made the second.  All voted aye.

Superintendent Miller requested approval to advertise for an associate for pre-school.  The numbers in the pre-school have increased creating the need for an associate.  Peasley moved to approve the request to advertise.  Evans made the second.  All voted aye.

Evans moved to approve the request for modified allowable growth/supplemental aid for the district’s special education deficit.  The amount of the request is $6,500.73.  The second was made by Smiarowski.  All voted aye.

Superintendent Miller recommended the following changes to the school calendar to allow students to make-up class time missed because of the heat.  The following would be full student days September 27, November 22, and March 7.  Smiarowski moved to approve the modifications as recommended.  Evans made the second.  All voted aye.

Principal Snyder reviewed his written report, highlighting that fall testing is finishing up.  Mr. Snyder also provided an updated athletic schedule for board members.

Principal Hunt also reviewed his written report highlighting the following:

  • Map testing has been completed at the secondary building with data ready for review.
  • Collaboration on the early out days for heat centered on Google training and blended learning.
  • The first professional day was spent on Curriculum Manager, test results and setting building goals.
  • The environmental class has done testing at the creek.
  • Fall pictures were taken on September 12th.
  • Student council is working on building pride.
  • Mr. Hunt attended the conference principals meeting and is looking forward to collaboration opportunities with the group.

Superintendent Miller reported the following:

  • Collaboration is an important tool for staff to improve student learning.
  • He along with other staff members met with Del Hoover at the Department of Education to discuss the upcoming equity visit.
  • A meeting is scheduled for Thursday, September 19, 2013 regarding the upcoming site visit.
  • Mr. Miller thanked the City of Humeston for painting the crosswalks.  There are to be amber flashing lights installed that will reduce the speed limit to 25 mph during student arrival and departure times.  In addition, a mobile speed monitoring sign will be utilized.
  • Mr. Miller gave the board materials regarding Superintendent Evaluation procedures for them to review.
  • Mr. Miller believes this to be the smoothest start to the school year he has had in the three years he has been here. 

Evans asked about changing the next regular meeting of the board due to scheduled activities.  Superintendent Miller will review the calendar and set the next meeting date. 

Smiarowski moved to adjourn the meeting.  Peasley made the second.  All voted aye.

The meeting was adjourned at 9:04 p.m.

 

July 2013 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

 

July 22, 2013

Minutes

President Lundahl called the regular meeting of the board of education to order at 7:35 p.m. in the elementary library.  Evans, Funk, Horton, Lundahl and Peasley answered roll call.  Also present were Superintendent Miller, Lovett and Willa Clark.

Mr. Miller requested adding 2013 Legislative Priorities Resolution to his report.  Peasley moved to approve the agenda with the requested addition along with the consent agenda.  Horton made the second.  All voted aye.

Peasley moved to approve the bills for payment with Funk making the second.  All voted aye.

The board reviewed the bids for LP.  The low bid was received from Agriland FS at $1.09, with MFA Oil at $1.12 and Southern Iowa Oil coming in at $1.18.  Evans moved to accept the low bid from Agriland FS of $1.09.  Horton made the second.  All voted aye.

Diesel bids received were as follows:  6 month firm bid from Agriland FS was $3.21 with MFA Oil’s 6 month bid at $3.28.  Funk moved to accept the low bid from Agriland FS at $3.21.  Second by Horton.  All voted aye.

The board reviewed the milk bids submitted by Anderson Ericson Dairy and Hiland Dairy.  Following discussion, Evans moved to accept the slightly higher bid from AE Dairy, who is the current vendor.  Peasley made the second.  All voted aye.

The district received no baker bids.  The district is looking for options for bakery needs.

The following coaching positions were recommended.

  • Varsity Football Coach – Travis Johnson
  • JV Football Coach – Joseph Parmer
  • JH Football Coach – Joseph Parmer
  • Varsity Volleyball – Josh Stiles
  • JV Volleyball (if needed) – Amy Horton
  • JH Volleyball – Stacie Porterfield
  • Cross Country Track – Robert Thatcher
  • Athletic Director – Mike Snyder

Peasley moved to approve all coaching recommendations, pending current certification.  Funk made the second.  All voted aye, with the exception of Horton who abstained.

Horton reported the girls’ softball team earned $900 Watermelon Day at their car wash and doing face painting.  The funds will be used next spring to purchase necessary softball supplies.

Superintendent Miller recommended Doug Griffin to fill the five hour custodial position at the elementary.  Horton moved to approve the hire.  The second was made by Evans.  All voted aye.

Mr.   Miller reviewed the state mandated increase in meal prices for the 2013-2013 school- year.  Student breakfast will increase to $1.10 with lunches set at $2.25.  Student reduced prices will remain the same.  Adult prices will increase to $1.85 for breakfasts and $3.20 for lunches.  Peasley moved to approve the new pricing.  The second came from Funk.  All voted aye.

The board reviewed student fees and activity fees.  Following discussion Horton moved to increase the Driver Education Fee to $225.00 with all other fees remaining the same.  Peasley made the second.  All voted aye.

Following a brief discussion, Superintendent Miller recommended ending the district’s bowling program.  If there are students interested in bowling he will pursue an agreement with a neighboring district for MT students to join their program.  Students participating would be responsible for their own transportation.  Peasley moved to end the bowling program at Mormon Trail.  Second by Horton.  All voted aye.

Mr.  George Belken was recommended to serve as a shared teacher with Clarke.  He will teach Math in both districts.  Funk moved to approve the hire of Mr. Belken to be shared with Clarke as Math instructor.  Horton made the second.  All voted aye.

Mr.  Miller recommended entering a second sharing agreement with Clarke to share their current Spanish teacher.  She would be in our district half-time.  Peasley moved to approve the sharing agreement with Clarke.  Evans made the second.  All voted aye.

As a result of a joint meeting of the Murray CSD Board of Education and the Mormon Trail Board of Education earlier in the month,  Evans moved to approve a contract for the shared superintendent position  for the 2013-2014 and the 2014-2015 school years to Alan Miller.  The second was made by Peasley.  All voted aye.

Following discussion the board voted to select their 2014 legislative priorities.  Priorities include language regarding the following:  Statewide Penny Sales Tax use, Flexibility for the use of Modified allowable growth, support for reform of Iowa’s K-12 education system, supports opposition to measures that would limit taxes, spending or local control impacting education.  Supports legislation requiring any new mandate have corresponding funding sufficient to implement the new mandate.

Superintendent Miller praised the custodial staff for their hard work this summer.  He indicated they are doing a very good job.  He also wanted to thank Andy Graham’s grandmother for the use of her paint sprayer.

Horton moved to adjourn the meeting.  Evans made the second.  All voted aye.

The next regular meeting will be August 12, at 7:30 p.m. in the elementary library.

June 17, 2013 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

June 17, 2013

Minutes

 

President Lundahl called the regular meeting of the board of education to order at 7:37 p.m. in the elementary library.  Evans, Funk, Lundahl and Peasley were present.  Amy Horton was absent.  Also present were Superintendent Miller, Lovett and Willa Clark.

 

Bridgette Stark and Joel and Beth Petty were introduced to the board.  Ms. Stark is being recommended to serve as ½ time instructor for the district’s Family and Consumer Science program.  Mr. Petty is being recommended for a shared teaching position with Wayne Community School.  He will be the Tag instructor for both districts.  President Lundahl thanked them for attending.

 

Peasley moved to approve the agenda.  The second was made by Funk.  All voted aye.

 

Funk moved to approve the minutes of the previous meeting.  Peasley made the second.  All voted aye.

 

Peasley moved to increase the Driver Ed Instructor’s pay by $5 per student.  The second came from Evans.  All voted aye.

 

Evans moved to approve the third year of a three year contract with the State of Iowa and Central Decatur for Brian Carson.  Carson serves both districts as Court Liaison.  Peasley made the second.  All voted aye.

 

Funk moved to approve the bills of accounting.  Peasley made the second.  All voted aye.

 

Funk moved to allow the payment of outstanding bills on June 30th.  Peasley made the second.  All voted aye.

 

The board discussed the need for a time keeping system.  The district will be required to track hours for all hourly employees and substitute teachers to comply with the Affordable Health Care Act.  Peasley moved to approve the purchase of a time keeping system.  Evans made the second.  All voted aye.

 

Evans moved to approve a sharing agreement with Wayne CSD to share a teacher for the 2013-2014 school year.  Mormon Trail will hold the contract.  Second by Peasley.  All voted aye.

 

Funk moved to offer the shared position of Tag instructor to Joel Petty.  Evans made the second.  All voted aye.

 

Peasley moved to offer the part-time position of Family Consumer Science instructor to Bridgette Stark.  All voted aye.

 

Principal Hunt has submitted recommended changes to the Jr. Sr. High Handbook.  The board discussed in length the change for students who wish to graduate at the semester.  Students who choose to graduate at the semester would be classified as alumni and no longer be allowed to participate in graduation or be eligible for honors.  Peasley moved to approve the changes as recommended with Funk making the second.  All vote aye with Lundahl abstaining.  The motion carried.

 

Peasley moved to renew the district’s contract with the Mid-Iowa School Improvement Consortium.  The organization helps districts develop effective assessments and instruction that will result in improved student achievement.  Evans made the second.  All voted aye.

 

Superintendent Miller recommended hiring Kevin Armbrester to fill the full time custodial position at the elementary.  Kevin has been the part time evening custodian at the secondary building.  Peasley moved to approve Armbrester for the full time position.  Second by Funk.  All voted aye.

 

Principals Hunt and Snyder were both absent but had submitted written reports.

 

Superintendent Miller asked the board to review the 2013-2013 Legislative Priorities before the next meeting.  The board will set the district’s priorities at that time.

 

Funk moved to adjourn the meeting.  Peasley made the second.  All voted aye.

 

The next regular meeting was changed to Tuesday, July 16th at 7:30 in the elementary library.

 

President Lundahl adjourned the meeting at 8:50 p.m.

 

May 20, 2013 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR BOARD MEETING

May 20, 2013

Minutes

President Lundahl called the regular meeting of the board of education to order at 7:40 in the elementary library.  Board members Evans, Funk, Horton, Lundahl and Peasley answered roll call.  Superintendent Miller, Principals Hunt and Snyder, Secretary Lovett and Willa Clark were also present.

President Lundahl opened the floor for public discussion of the proposed 2013-2014 District Calendar.

There was no district patrons present for the discussion.  President Lundahl closed the public hearing.

Horton moved to approve the agenda, minutes and bills of accounting.  Evans made the second.   All voted aye.

The board reviewed two proposals to complete the District’s FY 2014 audit.  The bid from Nolte, Cornman and Johnson was for $8,500 and the proposal from Stephanie Mendenhall came in at $6,300.  Evans moved to accept low proposal from Mendenhall.  Horton made the second.  All voted aye.

The board reviewed recently submitted resignations.  David Schindler has resigned his position as part-time evening custodian effective May 28, 2013.  Karey Palmer has resigned here extra-duty contracts for Academic Bowl Coach, Speech Coach and NHS Advisor at the end of the current school year.  Evans moved to accept the resignations.  Peasley made the second.  All voted aye.  Lundahl expressed her thanks for the employees past service.

Horton moved to approve the 2013-2014 District calendar.  Peasley made the second.  All voted aye.

Superintendent recommended replacing the carpet in the elementary library and two classrooms at the secondary building this summer.  The total cost of the project as submitted by Horton Floor will be $9,221.80.  Evans moved to approve the recommendation for carpet replacement.  Peasley made the second.  All voted aye.

Evans moved to approve the sale of old softball shorts and tops.  The second came from Funk.  All voted aye.  Amy Horton will offer the items to current softball members at $5 each.

Superintendent Miller recommended termination of a current custodial contract.  Evans moved to approve the termination of Diana Thomas effective May 31, 2013.  The second was made by Horton.  All voted aye.

Mike Snyder reviewed the following of his Athletic Director report.

  • The new baseball/softball concession-crow’s nest is nearing completion.
  • The softball scheduled for May 20th was cancelled and will be rescheduled.
  • Final reports for Track and Field were reviewed.
  • The home baseball/softball opener will be May 23 vs. Moravia at 6:00 p.m.

Principal Snyder highlighted the following from his written report.

  • The elementary fundraiser had profit of $5,085.99.  The money has been used for a field trip to the Blank Park Zoo on May 17th and a new 4-square pad and addition to the basketball court.
  • 17 students attended Preschool Round-up on April 26th.
  • 4th, 5th and 6th grade students participated in track and field day at Wayne CSD on the 15th.  K through 3rd held their own track and field competition at Humeston.
  • The last day of school will be May 28th.  Students will start the day with an award ceremony followed by a picnic.  Students will be dismissed at 12:30 p.m.

Principal Hunt highlighted the following from his written report.

  • 14 Seniors graduated Sunday
  • Emma Clemmon and Cassie Moore attended the Second Annual Academic Banquet held at Carpenter’s Hall in Chariton.
  • The all school music program held on April 29th was very successful.
  • The environmental science class made their last trip to the creek this week.
  • Golf and track teams continue to improve.
  • Mr. Thatcher and a member of his band sang at Baccalaureate on Thursday evening.
  • The National Honor Society inducted 8 new members during ceremonies on May 6th.
  • The senior class travel to the Wisconsin Dells for their senior trip.
  • Butch and Susie Gibbs gave CPR training to the seniors on their final day at Mormon Trail.

Superintendent Miller reported Mr. Hunt and Mr. Snyder participated in interviewing a candidate for the TAG position.  Mormon Trail will share the instructor with Wayne CSD.  Mr. Miller hopes to have a hiring recommendation at the next board meeting.

Mormon Trail has advertised for a Family Consumer Science instructor but has not had any applications.

Mr. Miller thanked the 5th and 6th grade students and teachers along with custodians Andy Graham and Doug Griffin for removing the shrubs from the front of the building and filling the space with rock.  He also thanked the board for all their service to the District and school community.

Horton moved to adjourn the meeting.  Funk made the second.  All voted aye

The next regular meeting will be June 17th at 7:30 p.m. in the elementary library.

President Lundahl adjourned the meeting at 8:27 p.m.