Minutes March 10, 2014

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING 

March 10, 2014

Minutes

Vice President Pat Evans called the regular meeting of the board of education to order at 7:04 p.m. in the elementary library.  Evans, Funk, Peasley and Smiarwoski answered roll call. Lundahl was absent.  Also present were Superintendent Miller, Principals Hunt and Snyder, Lovett, Peggy Rash, Willa Clark, Stehpanie Gehlhaar and Lori Lockwood.

Evans recognized Stephanie Gehlhaar and turned the floor over to her to address the board.  Ms. Gehlhaar was present to discuss concerns regarding the handling of two incidents with her daughter.  Evans thanked her for her comments and suggestions.

Evans proposed deleting agenda item D.2 Closed Session.  Smiarowski moved to approve the agenda as amended along with minutes of the previous meeting, open enrollment in requests and the hire of the additional pre-school teacher.  Peasley made the second.  All voted aye.

The board reviewed the changes to policies 905.1 through 905.1E2.  Smiarwoski moved to approve the final reading of policies 905.1 through 905.1E2.  Funk made the second.  All voted aye.

The administration recommended terminating the contract with George Belken as JH Math teacher.  Mr. Belken has been employed under a sharing agreement with Clarke.  Clarke has notified us they will not renew that agreement.  The sharing contract with Clarke for the Spanish teacher has also been terminated.  Funk moved to approve the termination.  Smiarwoski made the second.  All voted aye.

 

Superintendent Miller presented the following projects for board approval.

Horton Floor – Carpet for JR.SR. High Office/Elementary Office                  Bid $ 6,527.20

Daktronics – Baseball/Softball Score Board                                                           Bid $  5,451.00

ABC Sign – Installation of BB/SB Score Board                                                       Bid $  2,880.00

Acoustical Stretched Fabric System – Sound Panels for GG Gym                                Bid $16,184.00

BSN Sports – Baseball/Softball Batting Cage                                                         Bid $  5,500.00

Funk moved to approve the projects as presented.  Peasley made the second.  All voted aye.

Miller advised the board he is looking at different options to improve the playground.  He will have a recommendation at a later time.

Administrators recommended making up the snow days by having school on March 26, which is on the calendar as a make-up day, and adding the other three days at the end of the calendar.  The last day of school will now be May 23rd.  Smiarwoski move to approve the make-up days as recommended.  Second by Peasley.  All voted aye.

Superintendent Miller discussed the option of offering early retirement to certified staff.  An eligible employee would have to be at least 55 years of age, served 10 years in the district and be a full time employee.  Funk moved to pass Resolution No. 2014 establishing a voluntary Early Retirement Plan.  Smiarwoski made the second.  All voted aye.

Following a review and discussion of the FY 15 budget, Smiarwoski moved to approve the proposed budget for publication.  Funk made the second.  All voted aye.

Peasley moved to set the public hearing for the FY 15 Budget for April 14, 2014 at 8:00 pm in the elementary library.

Discussion was held on the FY 14 budget.  If the current budget is not amended the District will exceed the budget for student support services.  Funk moved to approve amending the FY 14 budget in the area of student support services from $945,000 to $985,000 and set the public hearing for April 14, 2014 at 8:00 p.m. in the elementary library.  Peasley made the second.  All voted aye.

Athletic Director Mike Snyder asked the board to approve the following coaching assignments.

  • Boys and Girls Varsity Track         Robert Thatcher
  • Boys and Girls JH Track                  Mike Snyder
  • Boys and Girls Varsity Golf           Steve Hunt
  • Varsity Baseball                Coach                    Brad Krutsinger
  • Varsity Softball Coach                    Josh Stiles
  • Volunteer Assistant SB                  Amy Horton

Smiarwoski moved to approve the coaching assignments as requested.  Peasley made the second.  All voted aye.

Smiarwoski moved to set April 14, 2014 at 8:10 p.m. for the public hearing on the District’s internet policies that follow the Internet Child Protection Act.  The hearing will be held in the elementary library.  Peasley made the second.  All voted aye.

Sealed bids were reviewed for the sale of the 1999 Chevy Van.  Two bids were received.  Smiarwoski moved to accept the high bid of $200 submitted by Joel Petty.  Peasley made the second.  All voted aye.

Mike Snyder reported that the elementary teachers are preparing for parent – teacher conferences scheduled for March 20th and 21st.  He did a brief wrap-up of basketball season.  Katelyn Dent was named Honorable Mention All-Conference with Kelton Stansbery named First Team All-Conference and Jakob Horton Honorable Mention All-Conference.  Snyder also handed out the spring sports schedule and the District Football Schedule for 14-15 and 15-16.

Principal Hunt reported the following.

  • Iowa Assessment Testing has been completed
  • The end of the 3rd quarter will be Friday, April 14th
  • Two girls have qualified for State Speech Contest this weekend in Glenwood, IA.
  • High School girls and boys basketball teams attended the Boys State Tournament on Monday to watch Lamoni play.
  • Mr. Warner is scheduled to install the wireless internet equipment at the high school on Friday.
  • Students are using chrome books in Mrs. Porterfield and Mr. Krustinsinger’s rooms.
  • The booster club has purchased a weight machine for the weight room at the high school.

Superintendent Miller gave the board members questions to review for the upcoming site visit.

Funk Moved to enter closed session as provided in 21.5(1)(i) of the open meeting law

to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay for that property.  Peasley made the second.  All voted aye.

Funk, Clark, Gehlhaar, Lockwood, Snyder and Hunt left the meeting at 8:30 p.m.

The board entered closed session at 8:35 p.m.

The board entered open session at 9:09.  No action was taken.

Funk moved to adjourn the meeting.  Smiarwoski made the second.  All voted aye.

The next regular meeting will be April 14, 2014 in the elementary library at 8:15 p.m.

Vice-President Evans adjourned the meeting at 9:10 p.m.

January 21, 2014 Special Meeting Minutes

 

 

Mormon Trail Board of Education

Special Meeting

January 21, 2014

Minutes

Vice-president Evans called the special meeting of the board of education to order at 6:31 p.m. in the elementary library.  Evans, Funk, Peasley and Smiarowski answered roll call.  Board member Jan Lundahl was absent.  Superintendent Miller and Lovett were also present.

Peasley moved to approve the agenda.  Smiarowski made the second.  All voted aye.

Peasley moved to enter closed session as allowed in section 21.5(1)(i) of the open meeting law to evaluate the professional competency of an individual whose hiring is being considered to prevent needless and irreparable injury to that individual’s reputation, as both individuals have requested a closed session.  Funk made the second.  All voted aye.

The board entered closed session at 6:35 p.m.

The board returned to open session at 9:05 p.m.

Evans, Funk, Lundahl, Peasley and Smiarowski answered roll call.  Miller and Lovett were also present.

Funk moved to offer the position of Business Manager and Board Secretary/Treasurer to Peggy Rash.  Peasley made the second.  A roll call vote was taken with Evans, Funk, Lundahl and Peasley voting aye and Smiarowski voting Nay.  The motion carried.  Superintendent Miller will contact the candidates on Wednesday.

 

Smiarowski moved to adjourn the meeting at 9:10 p.m.  The second was made by Funk.  All voted aye.

 

The next regular meeting will be February 10, 2014 at 7:00 p.m. in the elementary library.

January 21, 2014 Work Session Minutes

Mormon Trail Board of Education

Work Session

January 21, 2014

Minutes

 

Vice-president Evans called the work session to order at 6:08 PM in the elementary library.  Board members present were Evans, Funk, Peasley and Smiarowski.  Board member Jan Lundahl was absent.  Superintendent Miller and Secretary Lovett were also present.

Superintendent Miller and the board members discussed the hiring process for the business manager position.  All questions to be asked of the candidates were reviewed.

Funk moved to close the work session at 6:25 p.m.  Peasley made the second.  All voted aye.

 

 

 

January 13, 2014 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

January 13, 2014

Minutes

President Lundahl called the regular meeting of the board of education to order at 7:03 in the elementary library.  Evans, Funk, Lundahl, Peasley and Smiarowski were present.  Superintendent Miller, Principal Hunt, Lovett, Willa Clark, Lori Lockwood and Brad Krutsinger were also in attendance.

Lundahl gave the floor to Mr. Krutsinger to address the board.  Krutsinger was representing the MTEA.  The MTEA would like to continue the open dialog form of negotiations for the 2014-2015 school year.  All parties felt this worked very well during the last negotiations.  The administration and MTEA will begin exchanging ideas.

Lundahl requested amending the agenda by adding D. 6: Approval of SIAC Committee members.  Peasley moved to approve the agenda as amended, minutes from the previous meeting and the open enrollment requests.  Funk made the second.  All voted aye.

Following a brief discussion Funk moved to approve the bills of accounting and the financial report.  Smiarowski made the second.  All voted aye.

The board reviewed the 600 Series of board policy.  Evans moved to approve the second reading of the 600 series to include discussed changes.  Funk made the second.  All voted aye.

Funk moved to approve the first reading of the 700, 800, 900 series of board policy.  Peasley made the second.  All voted aye.

Superintendent Miller asked the board for volunteers to interview the three qualified candidates for the Business Manager position.  Depending on scheduling Evans, Smiarowski, Peasley and Funk will participate in the interview process.  The contract for the position will be effective July 1, 2014.

Following discussion regarding the salary for the business manager position, Funk moved to offer $35,000 for the 250 day contract.  Smiarowski made the second.  All voted aye.

The board discussed possible interview dates and tentatively set January 21st at 6”00 PM.  Superintendent Miller will contact the candidates and inform the board of times.  The interviews will be held in closed session followed by an open session to take action on the hire.

The board discussed what would be an appropriate training period for the position.  No decision was reached.

Mr. Miller discussed revising the members of the SIAC Committee.  Evans moved to approve the following people to serve on the revised committee; Jaelah Funk, Jacob Horton, Amy Horton, Jaci Gunzenhauser, Sharon Kistler, Brad Krutsinger, Jan Lundahl, Bill Slagg, Becky Stripe, Stan Lovett and Nancy Gunzenhauser.  Smiarowski made the second.  All voted aye.

Mr. Snyder was absent but had submitted written reports.  The athletic report included the following basketball makeup dates.

  • 01/14     Seymour              JH           Home 3:45
  •  01/17    Diagonal               JH           Home 3:45
  • 01/18     Lamoni                 V             Away 6:00
  • 02/06     Iowa Christian   V             Home 6:00

Principal Hunt reported the following activities.

  • FFA students dressed the poultry they raised.
  • Student Council raised $279 for the Angel Tree.
  • Teachers attended all day PD with MISIC learning about Google chrome applications.
  • Map testing will be given at the end of the month and the start of February.
  • Senior financial meeting was given in the ICN room.
  • We are closer to handing out chrome books we need to install our infrastructure.
  • Installations of the new chairlifts and a new water fountain are being completed.

Mr. Miller complimented teachers and students for staying on task during the power outage on Friday.

Mr. Miller handed out guidance on instructional hours vs. school days for the board to review.

Smiarowski moved to adjourn the meeting.  Evans made the second.  All voted aye.

The next regular meeting will be February 10th at 7:00 p.m. in the elementary library.

President Lundahl adjourned the meeting at 8:22 p.m.

November 11, 2013 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

November 11, 2013

Minutes

President Lundahl called the regular meeting of the board of education to order at 7:03 p.m. in the elementary library.  Board members Evans, Funk, Lundahl, Peasley and Smiarowski were present.  Also present were Superintendent Miller, Principal Hunt, Lovett and Lori Lockwood.

There were no agenda changes.  Evans moved to approve the agenda, minutes of

the previous meeting and an open enrollment request out that met all requirements.  Funk made the second.  All voted aye.

Willa Clark entered the meeting at 7:07 p.m.

Following a brief discussion Evans moved to approve the bills of accounting and financial report.  Funk made the second.  All voted aye.

The board and Mr. Miller discussed Board goals, District goals and Superintendent goals.  The board feels one of their priorities is the use of technology to help increase student achievement.  They also feel basing financial decisions to increase student achievement, Improving buildings and grounds and maintaining a viable school is very important.  District goals were also discussed.  Superintendent Miller will use the information from this discussion to select Standards with goals for himself that help reach the board and district goals.

The board held the second reading of 400 Series Board Policies.  Funk moved to approve the second reading with the changes discussed.  Peasley made the second.  All voted aye.

Peasley moved to approve the first reading of the 500 Series Board Policies.  Smiarowski made the second.  All voted aye.  The board will review the 500 Series Board Policies with the necessary changes at the next regular meeting.

Mr. Miller recommended offering the contract for Junior High Girls Basketball coach to Ashley Parmer.  Buck Parmer was offered the contract at the last meeting but will be unable to do both Varsity and JH due to scheduling conflicts.  Evans moved to approve Ashley Parmer for the position.  Smiarowski made the second.  All voted aye.

The district received one bid for snow removal for the 2013-2014 school year.  The bid was received from Kar Knuts.  The bid is for $50.00 per hour for any of their equipment.  Evans moved to approve the bid from Kar Knuts.  Smiarowski made the second.  All voted aye.

Mike Snyder submitted written reports for elementary principal and athletic director

Mr. Hunt reported the following:

  • FCCLA attended district meeting at SWCC where Ashley Hofmann was elected District Vice-President
  • Parent-Teacher conferences were very successful with 85% attendance
  • ROCCS students went to Indiana for a regional meeting
  • The HS choir sang before the Iowa Wild game at Wells Fargo Arena and sang at the CD Craft Show
  • Mid-term is November 18

Mr. Miller reviewed the current mileage on school owned vehicles.  He requested the go ahead to advertise for an anticipated custodial opening and for the position of Board Secretary/Business Manager.  Mr. Miller also briefly discussed facilities improvements.

Smiarowski moved to adjourn.  Peasley made the second.  All voted aye.

President Lundahl adjourned the meeting at 9:38 p.m.

 

The next regular meeting will be December 9, 2013 at 7:00 p.m. in the elementary library.

 

December 9, 2013 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

December 9, 2013

Minutes

President Lundahl called the regular meeting of the board to order at 7:04 p.m.  Evans, Funk, Lundahl, Peasley and Smiarowski answered roll call.  Also present were Superintendent Miller, Principal Hunt, Lovett, Willa Clark, Rosa Sondag, Mona Baker, Kelsey Gehlhaar, Jaelah Funk, Taylor Jackson, Nate Castor, Maxwell Richardson and Diane Cowling.

Senior class representatives were present to ask approval for their tentative senior trip and for a fund raiser.  The class is planning on spending three nights at a resort in The Lake of the Ozarks.  Activities they are considering are horseback riding, go carting, a water park.  The students also asked for permission to hold a live auction to help raise money for their trip.  Items to be auctioned will be made or supplied by the students.  President Lundahl thanked the students for attending.

Sponsors Rosa Sondag and Mona Baker along with FFA students, Nate Castor and Maxwell Richardson presented a slide show from the FFA National Convention.  Both boys along with Tanner Loghry had helped create the presentation showing programming and learning opportunities from the convention.  President Lundahl thanked the sponsors for their hard work and the students for the presentation.

Funk moved to approve the agenda and minutes from the previous meeting.  Evans made the second.  All voted aye.

Following a brief discussion Evans moved to approve the bills of accounting and financial report.  Smiarowski made the second.  All voted aye.

Mr. Miller highlighted individual policies in the 500 Series of Board Policy for discussion.  Funk moved to approve the second reading of the 500 series of Board Policy with the discussed revisions.  Smiarowski made the second.  All voted aye.

Smiarowski moved to approve the first reading of the 600 Series of Board Policy.  Smiarowski made the second.  All voted aye.

The board reviewed bids for diesel fuel for January 1, 2014 through December 31st 2014.  Evans moved to accept the low of #2 diesel @ $3.195 per gallon and #1 diesel @$3.395 submitted by Agriland Farm Service.  The second was made by Smiarowski.  All voted aye.  MFA Oil Company came in at $3.31 for #2 diesel and $3.71 for #1 diesel delivered off the truck.

Principal Hunt presented the Mobile Learning Device Agreements and Policies for the board to review.  Superintendent Miller recommended eliminating any deposit or fee from students for the use of a Chrome Book.  Students and parents will be responsible for all repairs or replacement of the Chrome Book issued to the student.  Smiarowski moved to approve the Mobile Learning Device Agreement and Policies with the change to deposit and repair/replacement policy.  Evans made the second.  All voted aye.

Smiarowski moved to approve the proposed senior trip and fundraiser.  Evans made the second.  All voted aye.

Evans moved to approve Kathleen Hood for the evening custodial position at Garden Grove.  Funk made the second.  All voted aye.

Peasley moved to approve Carla Paugh as a reading interventionist at the elementary.  Mrs. Paugh will work with students on a part-time basis.  She will be paid through SINA funding.  Smiarowski made the second.  All voted ayePrincipal Snyder was absent but had submitted written reports.

Principal Hunt highlighted the following from his written report:

  • The Christmas program was held December 5th.  The program was very good and enjoyed by all.
  • Semester test will be held next week with the end of the first semester December 20th.
  • FCCLA attend national convention.

Mr. Miller reported the Chrome Books are in and plans are moving forward for student use.  He also reported he has been looking at ways to make the gym at the high school more useable by improving the acoustic.  Thus far all proposals for spray foam and sound panels have ranged from $24,000 to $28,000.

Smiarowski moved to adjourn the meeting.  Funk made the second.  All voted aye.

 

President Lundahl adjourned the meeting at 9:04 p.m.

 

The next regular meeting will be January 13, 2014 in the elementary library at 7:00 p.m.