January 21, 2014 Special Meeting Minutes

 

 

Mormon Trail Board of Education

Special Meeting

January 21, 2014

Minutes

Vice-president Evans called the special meeting of the board of education to order at 6:31 p.m. in the elementary library.  Evans, Funk, Peasley and Smiarowski answered roll call.  Board member Jan Lundahl was absent.  Superintendent Miller and Lovett were also present.

Peasley moved to approve the agenda.  Smiarowski made the second.  All voted aye.

Peasley moved to enter closed session as allowed in section 21.5(1)(i) of the open meeting law to evaluate the professional competency of an individual whose hiring is being considered to prevent needless and irreparable injury to that individual’s reputation, as both individuals have requested a closed session.  Funk made the second.  All voted aye.

The board entered closed session at 6:35 p.m.

The board returned to open session at 9:05 p.m.

Evans, Funk, Lundahl, Peasley and Smiarowski answered roll call.  Miller and Lovett were also present.

Funk moved to offer the position of Business Manager and Board Secretary/Treasurer to Peggy Rash.  Peasley made the second.  A roll call vote was taken with Evans, Funk, Lundahl and Peasley voting aye and Smiarowski voting Nay.  The motion carried.  Superintendent Miller will contact the candidates on Wednesday.

 

Smiarowski moved to adjourn the meeting at 9:10 p.m.  The second was made by Funk.  All voted aye.

 

The next regular meeting will be February 10, 2014 at 7:00 p.m. in the elementary library.

January 21, 2014 Work Session Minutes

Mormon Trail Board of Education

Work Session

January 21, 2014

Minutes

 

Vice-president Evans called the work session to order at 6:08 PM in the elementary library.  Board members present were Evans, Funk, Peasley and Smiarowski.  Board member Jan Lundahl was absent.  Superintendent Miller and Secretary Lovett were also present.

Superintendent Miller and the board members discussed the hiring process for the business manager position.  All questions to be asked of the candidates were reviewed.

Funk moved to close the work session at 6:25 p.m.  Peasley made the second.  All voted aye.

 

 

 

January 13, 2014 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

January 13, 2014

Minutes

President Lundahl called the regular meeting of the board of education to order at 7:03 in the elementary library.  Evans, Funk, Lundahl, Peasley and Smiarowski were present.  Superintendent Miller, Principal Hunt, Lovett, Willa Clark, Lori Lockwood and Brad Krutsinger were also in attendance.

Lundahl gave the floor to Mr. Krutsinger to address the board.  Krutsinger was representing the MTEA.  The MTEA would like to continue the open dialog form of negotiations for the 2014-2015 school year.  All parties felt this worked very well during the last negotiations.  The administration and MTEA will begin exchanging ideas.

Lundahl requested amending the agenda by adding D. 6: Approval of SIAC Committee members.  Peasley moved to approve the agenda as amended, minutes from the previous meeting and the open enrollment requests.  Funk made the second.  All voted aye.

Following a brief discussion Funk moved to approve the bills of accounting and the financial report.  Smiarowski made the second.  All voted aye.

The board reviewed the 600 Series of board policy.  Evans moved to approve the second reading of the 600 series to include discussed changes.  Funk made the second.  All voted aye.

Funk moved to approve the first reading of the 700, 800, 900 series of board policy.  Peasley made the second.  All voted aye.

Superintendent Miller asked the board for volunteers to interview the three qualified candidates for the Business Manager position.  Depending on scheduling Evans, Smiarowski, Peasley and Funk will participate in the interview process.  The contract for the position will be effective July 1, 2014.

Following discussion regarding the salary for the business manager position, Funk moved to offer $35,000 for the 250 day contract.  Smiarowski made the second.  All voted aye.

The board discussed possible interview dates and tentatively set January 21st at 6”00 PM.  Superintendent Miller will contact the candidates and inform the board of times.  The interviews will be held in closed session followed by an open session to take action on the hire.

The board discussed what would be an appropriate training period for the position.  No decision was reached.

Mr. Miller discussed revising the members of the SIAC Committee.  Evans moved to approve the following people to serve on the revised committee; Jaelah Funk, Jacob Horton, Amy Horton, Jaci Gunzenhauser, Sharon Kistler, Brad Krutsinger, Jan Lundahl, Bill Slagg, Becky Stripe, Stan Lovett and Nancy Gunzenhauser.  Smiarowski made the second.  All voted aye.

Mr. Snyder was absent but had submitted written reports.  The athletic report included the following basketball makeup dates.

  • 01/14     Seymour              JH           Home 3:45
  •  01/17    Diagonal               JH           Home 3:45
  • 01/18     Lamoni                 V             Away 6:00
  • 02/06     Iowa Christian   V             Home 6:00

Principal Hunt reported the following activities.

  • FFA students dressed the poultry they raised.
  • Student Council raised $279 for the Angel Tree.
  • Teachers attended all day PD with MISIC learning about Google chrome applications.
  • Map testing will be given at the end of the month and the start of February.
  • Senior financial meeting was given in the ICN room.
  • We are closer to handing out chrome books we need to install our infrastructure.
  • Installations of the new chairlifts and a new water fountain are being completed.

Mr. Miller complimented teachers and students for staying on task during the power outage on Friday.

Mr. Miller handed out guidance on instructional hours vs. school days for the board to review.

Smiarowski moved to adjourn the meeting.  Evans made the second.  All voted aye.

The next regular meeting will be February 10th at 7:00 p.m. in the elementary library.

President Lundahl adjourned the meeting at 8:22 p.m.

November 11, 2013 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

November 11, 2013

Minutes

President Lundahl called the regular meeting of the board of education to order at 7:03 p.m. in the elementary library.  Board members Evans, Funk, Lundahl, Peasley and Smiarowski were present.  Also present were Superintendent Miller, Principal Hunt, Lovett and Lori Lockwood.

There were no agenda changes.  Evans moved to approve the agenda, minutes of

the previous meeting and an open enrollment request out that met all requirements.  Funk made the second.  All voted aye.

Willa Clark entered the meeting at 7:07 p.m.

Following a brief discussion Evans moved to approve the bills of accounting and financial report.  Funk made the second.  All voted aye.

The board and Mr. Miller discussed Board goals, District goals and Superintendent goals.  The board feels one of their priorities is the use of technology to help increase student achievement.  They also feel basing financial decisions to increase student achievement, Improving buildings and grounds and maintaining a viable school is very important.  District goals were also discussed.  Superintendent Miller will use the information from this discussion to select Standards with goals for himself that help reach the board and district goals.

The board held the second reading of 400 Series Board Policies.  Funk moved to approve the second reading with the changes discussed.  Peasley made the second.  All voted aye.

Peasley moved to approve the first reading of the 500 Series Board Policies.  Smiarowski made the second.  All voted aye.  The board will review the 500 Series Board Policies with the necessary changes at the next regular meeting.

Mr. Miller recommended offering the contract for Junior High Girls Basketball coach to Ashley Parmer.  Buck Parmer was offered the contract at the last meeting but will be unable to do both Varsity and JH due to scheduling conflicts.  Evans moved to approve Ashley Parmer for the position.  Smiarowski made the second.  All voted aye.

The district received one bid for snow removal for the 2013-2014 school year.  The bid was received from Kar Knuts.  The bid is for $50.00 per hour for any of their equipment.  Evans moved to approve the bid from Kar Knuts.  Smiarowski made the second.  All voted aye.

Mike Snyder submitted written reports for elementary principal and athletic director

Mr. Hunt reported the following:

  • FCCLA attended district meeting at SWCC where Ashley Hofmann was elected District Vice-President
  • Parent-Teacher conferences were very successful with 85% attendance
  • ROCCS students went to Indiana for a regional meeting
  • The HS choir sang before the Iowa Wild game at Wells Fargo Arena and sang at the CD Craft Show
  • Mid-term is November 18

Mr. Miller reviewed the current mileage on school owned vehicles.  He requested the go ahead to advertise for an anticipated custodial opening and for the position of Board Secretary/Business Manager.  Mr. Miller also briefly discussed facilities improvements.

Smiarowski moved to adjourn.  Peasley made the second.  All voted aye.

President Lundahl adjourned the meeting at 9:38 p.m.

 

The next regular meeting will be December 9, 2013 at 7:00 p.m. in the elementary library.

 

December 9, 2013 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

December 9, 2013

Minutes

President Lundahl called the regular meeting of the board to order at 7:04 p.m.  Evans, Funk, Lundahl, Peasley and Smiarowski answered roll call.  Also present were Superintendent Miller, Principal Hunt, Lovett, Willa Clark, Rosa Sondag, Mona Baker, Kelsey Gehlhaar, Jaelah Funk, Taylor Jackson, Nate Castor, Maxwell Richardson and Diane Cowling.

Senior class representatives were present to ask approval for their tentative senior trip and for a fund raiser.  The class is planning on spending three nights at a resort in The Lake of the Ozarks.  Activities they are considering are horseback riding, go carting, a water park.  The students also asked for permission to hold a live auction to help raise money for their trip.  Items to be auctioned will be made or supplied by the students.  President Lundahl thanked the students for attending.

Sponsors Rosa Sondag and Mona Baker along with FFA students, Nate Castor and Maxwell Richardson presented a slide show from the FFA National Convention.  Both boys along with Tanner Loghry had helped create the presentation showing programming and learning opportunities from the convention.  President Lundahl thanked the sponsors for their hard work and the students for the presentation.

Funk moved to approve the agenda and minutes from the previous meeting.  Evans made the second.  All voted aye.

Following a brief discussion Evans moved to approve the bills of accounting and financial report.  Smiarowski made the second.  All voted aye.

Mr. Miller highlighted individual policies in the 500 Series of Board Policy for discussion.  Funk moved to approve the second reading of the 500 series of Board Policy with the discussed revisions.  Smiarowski made the second.  All voted aye.

Smiarowski moved to approve the first reading of the 600 Series of Board Policy.  Smiarowski made the second.  All voted aye.

The board reviewed bids for diesel fuel for January 1, 2014 through December 31st 2014.  Evans moved to accept the low of #2 diesel @ $3.195 per gallon and #1 diesel @$3.395 submitted by Agriland Farm Service.  The second was made by Smiarowski.  All voted aye.  MFA Oil Company came in at $3.31 for #2 diesel and $3.71 for #1 diesel delivered off the truck.

Principal Hunt presented the Mobile Learning Device Agreements and Policies for the board to review.  Superintendent Miller recommended eliminating any deposit or fee from students for the use of a Chrome Book.  Students and parents will be responsible for all repairs or replacement of the Chrome Book issued to the student.  Smiarowski moved to approve the Mobile Learning Device Agreement and Policies with the change to deposit and repair/replacement policy.  Evans made the second.  All voted aye.

Smiarowski moved to approve the proposed senior trip and fundraiser.  Evans made the second.  All voted aye.

Evans moved to approve Kathleen Hood for the evening custodial position at Garden Grove.  Funk made the second.  All voted aye.

Peasley moved to approve Carla Paugh as a reading interventionist at the elementary.  Mrs. Paugh will work with students on a part-time basis.  She will be paid through SINA funding.  Smiarowski made the second.  All voted ayePrincipal Snyder was absent but had submitted written reports.

Principal Hunt highlighted the following from his written report:

  • The Christmas program was held December 5th.  The program was very good and enjoyed by all.
  • Semester test will be held next week with the end of the first semester December 20th.
  • FCCLA attend national convention.

Mr. Miller reported the Chrome Books are in and plans are moving forward for student use.  He also reported he has been looking at ways to make the gym at the high school more useable by improving the acoustic.  Thus far all proposals for spray foam and sound panels have ranged from $24,000 to $28,000.

Smiarowski moved to adjourn the meeting.  Funk made the second.  All voted aye.

 

President Lundahl adjourned the meeting at 9:04 p.m.

 

The next regular meeting will be January 13, 2014 in the elementary library at 7:00 p.m.

 

 

October 28, 2013 Minutes

 

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR BOARD MEETING

 

October 28, 2013

Minutes

President Lundahl called the regular meeting of the board of education to order at 7:30 p.m. in the elementary library.  Lundahl, Peasley and Smiarowski answered roll call.  Evans and Funk were absent.  Superintendent Miller, Principal Snyder, Lovett, Willa Clark and Stephanie Mendenhall were also present.

Ms. Mendenhall was present to review the district’s 2013 Audit Report.  General Fund expenditures were $2,876,360 up only $13,449 from the previous year.  District General Fund revenues were $2,827,990.  Due the decrease in revenues of $257,045 the district experienced deficit spending of $61,819. Expenditures for the year ended June 30, 2013 exceeded the certified budget in support and non-instruction functions and should have been amended.   Mendenhall advised the board that the District has a pretty good solvency ratio, but going forward they will need to be watchful of expenditures.  President Lundahl thanked Ms. Mendenhall for addressing the board.

Brad Funk entered the meeting at 7:40 p.m.

President Lundahl requested amending the agenda by deleting Item 8: Set Superintendent Goals.

Items under the consent agenda also included the following:

  • Approval of previous meeting minutes
  • Resignation from Amy Horton – Junior High Basketball Coach effective immediately
  • Resignation from Julie Griffin – Associate effective October 25, 2013
  • Stacie Porterfield – Junior High Volleyball Coach effective immediately
  • Linda Lovett – Business Manager, Board Secretary-Treasurer effective June 30, 2014

Funk moved to approve the agenda change and all items under the consent agenda.  Smiarowski made the second.  All voted aye.  Lundahl offered thanks to all who have served the district.

Following a brief discussion Funk moved to approve the bills of accounting and financial report.  Peasley made the second.  All voted aye.

Smiarowski moved to approve the 2013 Audit Report.  Peasley made the second.  All voted aye.

Athletic Director Mike Snyder recommended the following winter sports coaching positions:

  • Varsity Boys Basketball – Aaron Parmer
  • JV Boys Basketball (if needed)-Joseph Parmer
  • Junior High Boys Basketball – Joseph Parmer
  • Varsity and Junior High Girls Basketball – Buck Parmer
  • Volunteer Coaching – Joseph Swinson

Peasley moved to approve the recommendations for the basketball coaching positions.  Funk made the second.  All voted aye.  The board will discuss volunteer coaching if the need arises.

Funk moved to approve the official canvas of votes from the recent school election.  Peasley made the second.  All voted aye.

The board discussed setting a meeting date for the regular board meetings for the remainder of the year.  Funk moved to set the meetings for the second Monday of the month.  The second came from Peasley.  All voted aye

Superintendent Miller gave recommendations for two new hires.  Katie Dyer will serve as preschool associate and Nikki Greene will serve as a SINA associate.  Funk moved to approve both hires.  Peasley made the second.  All voted aye.

Mr. Miller reviewed the district’s plan for the use of local option sales tax funds.  He cited several facility need at the Garden Grove building.  All door handles need to be replaced with handicap handles at an estimated cost of $5,500.  The building need chair lifts to give access to the library.  The estimated cost of chair lifts is $10,000.  Chrome Books for the one-one initiative at the Jr.Sr. High will be approximately $34,000.  The district has not received proposals for additional projects at the Garden Grove building.  Those will be discussed as soon as estimates are received.  Miller asked the board to approve the items stated in the plan.  Smiarowski moved to approve the door handle replacements, the chair lifts and the Chrome Books.  Peasley made the second.  All voted aye.

Funk moved to approve the sharing agreement with Clarke CSD for the 2013-2014 school year.  We are sharing a Spanish teacher with Clarke.  Peasley made the second.  All voted aye.

Smiarowski moved to approve the district’s SBRC Application for allowable growth.  The district is applying for $61,950 allowable growth for increasing enrollment and $12,002 for open enrollment out.  The total application for allowable growth is $73,952.  Peasley made the second.  All voted aye

Smiarowski moved to approve the first reading of the 400 series of board policy, following the IASB recommendations.  The second was made by Peasley.

Smiarowski left the meeting at 9:05 p.m.

Mr. Snyder handed out his written reports and classroom newsletters.  His written report included the following elementary activities.

  • The Humeston Fire Department visited on October 9th.
  • Students participated in Homecoming activities.  This included a visit to the Humeston      Public Library for a short story and treats.
  • K-6 Students visited the Science Center on October 18th.
  • Parent/Teacher conferences were held October 23 &24      with 91% participation

He briefly reviewed the final win-loss records for fall sports.

Mr. Hunt submitted a written report as he was absent.  His report highlighted the following.

  • Homecoming was went very smoothly thanks to Mr. Krutsinger,      the cheerleaders and Student Council members
  • FFA Fruit sales began the first of the month
  • Central/Trail FFA participated in the Soil Judging Contest      in Maryville on Oct. 1.
  • Mrs. Baker took student to the fish shock and has been out      to the outdoor classroom several times this month.
  • Juniors and Seniors attended a job fair put on by the area      school.

Superintendent Miller congratulated the football and volleyball teams for the successes this year.  He also noted Homecoming Week was very successful with great student participation.

Funk moved to adjourn the meeting at 9:15 p.m.  Peasley made the second.  All voted aye.

The next regular meeting will be November 11, 2013 at 7:00 p.m. in the elementary library.