August 3, 2018 Special Board Meeting

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Special Meeting

August 3, 2018    

President Marc Smiarowski called the special meeting of the Mormon Trail Board of Education to order at 5:35 p.m. in the Humeston Elementary District Office. Answering roll call in person was Marc Smiarowski. Answering roll call via cell phone were board members Evans and Funk. Cromer and Peasley were absent. Superintendent Kerry Phillips was also present via cell phone.  Board Secretary Peggy Rash was present in person. There were no visitors.

The agenda was approved with a motion by Evans and a second by Funk. Evans, Funk and Smiarowski voted aye. Cromer and Peasley were not present for the vote.

There were no consent agenda items.

Evans motioned to approve payment from insurance proceeds, not to exceed $12,500, to Fesler Auto Mall, Fairfield, to repair the 2017 Ford Fusion Hybrid Titanium owned by the school that was recently involved in an accident. The motion was seconded by Funk. Evans, Funk and Smiarowski voted aye. Cromer and Peasley were not present for the vote. An estimate of $11,616.74 was given by Fesler for repairs to the school vehicle.

Funk motioned that the meeting be adjourned. Evans seconded. Votes of aye were heard from Smiarowski, Evans and Funk. Cromer and Peasley were not present for the vote. Smiarowski closed the meeting at 5:45 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held August 13, 2018 @ 7:00 p.m. in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

July 12, 2018 Special Meeting

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Special Meeting

July 12, 2018    

Vice President Pat Evans called the special meeting of the Mormon Trail Board of Education to order at 6:00 p.m. in the Humeston Public Library. Answering roll call were board members Evans, Cromer, and Peasley. Funk and Smiarowski did not answer roll call. Superintendent Kerry Phillips and K-12 Principal Becky Stripe were present Board Secretary Peggy Rash and Linda Horton, Humeston New Era were also present. Several guests signed in to participate in the Building and Grounds discussion.

There were no comments by visitors to the Board.

The agenda was approved with a motion by Cromer and a second by Peasley. Cromer, Peasley and Evans voted aye. Smiarowski and Funk were not present for the vote.

There were no consent agenda items.

Peasley motioned to accept the grocery bid received from Kohl’s. Cromer seconded followed by votes of aye from Cromer, Peasley and Evans. Smiarowski and Funk were not present for the vote. Kohl’s was the only bid received.

Superintendent Phillips made the recommendation that the Board accept the technology purchase quote from Firefly as presented by Kara Hilton. Cromer made the motion to purchase 40 – 14” Chromebooks at a total cost of $8920. The motion was seconded by Peasley followed by votes of aye from Cromer, Peasley and Evans. Smiarowski and Funk were not present for the vote.

The meeting was turned over to Brian Crawford from UNESCO at 6:05 pm.

Brian Crawford, Senior Business Consultant for UNESCO presented information to the group on hand to kick off the Master Facility Plan, continuing progress began by the Ad Hoc Building and Grounds committee in recent weeks. Bob Gunzenhauser presented information prioritizing ideas the Ad Hoc committee had come up with. This meeting had basically the same goal in mind as the group broke into two groups to discuss needs vs. wants. The discussion was open and informal. Ideas will be presented at the next gathering with UNESCO.

Smiarowski joined the group at 7:10 p.m.

Cromer motioned that the meeting be adjourned. Smiarowski seconded. Votes of aye were heard from Smiarowski, Cromer, Peasley and Evans. Funk was not present for the vote. Evans closed the meeting at 8:10 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held August 13, 2018 @ 7:00 p.m. in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

July 9, 2018 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

July 9, 2018    

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:02 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Peasley, Funk, Cromer and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era and David Laing from MDL Insurance were also in attendance. Guests signing in were Laura Funk, Chris Hilton, Kimberly Hayes, Claudia Brown, Kara Hilton and Pam Woollis. 

Laura Funk, School Nurse, spoke to the Board about drug testing training she went to recently. The Board is considering implementing mandatory drug testing for all employees in the district. Currently, only bus drivers are required to be tested.

David Laing was present to talk to the Board about the school insurance renewal. He mentioned the additional coverage for the new buses hasn’t been finalized. He also recommended adding cyber liability insurance. 

The agenda was approved with a motion by Cromer followed by a second by Peasley. All voted aye to approve.

The consent agenda which included the previous meetings minutes and open enrollment requests that meet requirements, was approved with a motion by Funk and a second by Evans. All present vote aye to approve the motion. There were no new open enrollments requests into or out of the District reported.

Evans made a motion to accept the resignation of Joyce Sinclair as Elementary School crossing Guard. Cromer seconded followed by all ayes. The Board would like to thank Joyce for her many years of keeping Mormon Trail’s elementary students safe while crossing the highway on their way to school.

Evans made a motion to renew the District’s Insurance policy with MDL Insurance. The motion was seconded by Cromer and all present voted aye.

A dairy bid from AE Dairy was accepted with a motion by Funk and a second from Cromer. All present voted aye that Anderson Erickson’s bid will supply milk, cottage cheese and yogurt to the District this school year. Anderson Erickson also supplies and maintains the coolers used to store the milk. There were no other bids submitted.

A bid received from Agriland FS to supply the District’s propane for fy 2018-19 was accepted with a motion by Evans, a second from Peasley followed by an aye vote from Funk, Peasley, Evans and Smiarowski. Cromer abstained. Motion passes. Agriland’s bid of $1.013/gallon (including safety hazmat fee) was the only bid received.

Cromer made the motion to renew the District’s financial software with Grant Wood AEA for another year. Funk seconded followed by all aye votes.

Peasley made the motion to pay hourly subs $8.25 an hour and to pay certified teacher subs $110 a day this school year. Funk made the second followed by all aye votes. Motion passes.

Evans motioned to approve Great Western Bank and ISJIT as the District’s depositories for fy 2018-19. Funds are not to exceed $2,000,000 each. Cromer seconded followed by all aye votes.

The following positions were approved for fall sports pending background checks and proof of licensure:

*Motion by Cromer. Second by Peasley. All votes of aye. Varsity/JV volleyball – Josh Stiles

*Motion by Funk. Second by Evans. All votes of aye. Junior High volleyball – Amy Horton

*Motion by Evans. Second by Cromer. All votes of aye Varsity football – Travis Johnson

*Motion by Cromer. Second by Peasley. All votes of aye. JV football – Sam Moore

*Motion by Peasley. Second by Funk. Motion passes. Aye: Peasley, Funk, Cromer and Smiarowski Nay: Evans. Junior High football – Bill Hoover

*Motion by Cromer. Second by Evans. Motion passes. Aye: Peasley, Funk, Cromer, Evans. Smiarowski abstains. Volunteer assistant football: Jason Newton and Marc Smiarowski.

Motion by Funk, Second by Cromer to approve the sharing contract with Wayne CSD for the shared TAG position. Motion passes with votes of all aye. Mormon Trail holds the contract for instructor, Adam Hysell. Time is shared 50/50 with Wayne CSD.

Cromer made the motion followed by a second from Peasley to make two corrections to the 2018-19 2019-20 Master contracts. P 12: add additional language that was left out; p 13: change 1/8 to 1/9.Motion passes with all votes of aye.

Last under action items, Cromer made a motion to approve the bills and financials. Funk seconded followed by all aye votes. Motion carries. 

Principal Stripe and Superintendent Phillips briefly updated the Board on what was happening in the District. Stripe reported that summer school was coming to an end as was softball and baseball. Stripe said the summer school kids went to the swimming pool for swimming lessons. Phillips talked about plans for entry ways at both Humeston and Garden Grove. Gym floors will be refinished at Garden Grove and Humeston this month

.

Cromer motioned to adjourn the meeting. Funk seconded followed by all ayes. Smiarowski closed the meeting at 8:32 pm.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held August 13, 2018 @ 7:00 pm in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

June 26,2018 Special Meeting

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Special Meeting

June 26, 2018    

President Smiarowski called the special meeting of the Mormon Trail Board of Education to order at 5:35 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Cromer, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Claudia Brown, Kimberly Hayes, Teela Waugh and Crystal Boggs.

Mr. Phillips ask Claudia Brown to speak to the Board about TLC. Brown told the Board she and Stephanie Vititoe have been going over Instructional Coach duties and professional development. They are in the process of rewriting the TLC plan for 2018-19. The group will go to training later this summer.

The agenda was approved with a motion by Peasley and a second by Cromer. All present voted aye.

The consent agenda did not have any items needing approval.

Cromer made a motion to approve and to offer a 2018-19 contract to Becky Stripe for K-12 Principal. Duties start July 1, 2018. Salary is $72,500 for a 230 day contract. Benefits include Life, LTD, Family medical, vision and dental and personal and sick. Leave. Stripe will have no Athletic/Activities duties this year. Evans seconded followed by all aye votes.

There were no resignations to report.

Buses were next up for discussion. Four 2019 Bluebird 77 passenger buses were delivered June 22, 2018. Peasley presented and read the Lease Resolution up for adoption to complete the lease purchase transaction for three of the buses with Farmers State Bank. Rash paid for one of the buses when they were delivered. The amount was $87,539. VIN 1BAKGCEA0KF354893

LEASE RESOLUTION

     A RESOLUTION OF THE ‎MORMON TRAIL COMMUNITY SCHOOL DISTRICT AUTHORIZING THE EXECUTION AND DELIVERY OF LEASE AGREEMENT (FARMERS STATE BANK BANK LEASE) AND OTHER DOCUMENTS AND AGREEMENTS IN CONNECTION THEREWITH.

     WHEREAS, the ‎Mormon Trail Community School District Board of Directors is the governing body of and possesses the general legislative power of the Mormon Trail Community School District (hereinafter referred to as the “Issuer”); and

     WHEREAS, the Issuer is authorized to approve Lease-Purchase Agreements under Iowa Code; and

     WHEREAS, the Issuer has heretofore determined that financing for the acquisition and leasing of certain equipment pursuant to the Lease Purchase Agreement (as defined herein) is for the benefit of the inhabitants of the Mormon Trail Community School District, and the promotion of their welfare and prosperity, and

     WHEREAS, the Lessee (as defined herein) desires to acquire the following described property pursuant to the Lease Purchase Agreement:

2019 Blue Bird Bus bearing VIN 1BAKGCEA7KF354891

2019 Blue Bird Bus bearing VIN 1BAKGCEA9KF354892

2019 Blue Bird Bus bearing VIN 1BAKGCEA0KF354890

(hereinafter the “Equipment”); and

     WHEREAS, the following documents or instruments have been presented to the Issuer at its meeting;

(a) Lease Agreement;

(b) Schedule to Lease Agreement;

(c) Essential Use Letter; optional

(d) Incumbency Certificate; optional

     NOW, THEREFORE, BE IT RESOLVED by the Issuer as follows:

     Section 1.  The form, terms, and provisions of the Lease Purchase Agreement by and between Mormon Trail Community School District as Lessee and Farmers State Bank, as Lessor dated 6/22/2018 with a term of 24 months and payments in the amount of $93,088.74 and $174,230.16 (such agreement is referred to herein as the “Lease Agreement”), are hereby approved, and all the terms, provisions and conditions of the Lease Purchase Agreement are incorporated herein by reference as if set out in this Resolution, and such Lease Purchase Agreement shall constitute a valid and binding obligation of the Issuer.

     Section 2.  The form, terms, and provisions of the Schedule to the Lease, (the Essential Use Letter), (the Certificate of Appropriation), (the Incumbency Certificate), (the Certificate with Respect to Arbitrage), and the Bill of Sale (such documents shall be referred to hereinafter as “Peripheral Lease Documents”), are hereby approved, and all the terms, provisions and conditions of the Peripheral Lease Documents are incorporated herein by reference as if set out in this Resolution.

     Section 3. Marc Smiarowski and Peggy Rash are hereby authorized to execute the Lease Purchase Agreement and any of the Peripheral Lease Documents requiring execution and such persons are hereby authorized to take any and all such action and execute such other documents as may be required to carry out and/or give effect to the transaction contemplated by the Lease Purchase Agreement.

      Section 4.  The Lease Purchase Agreement is hereby designated a “Qualified Tax-Exempt Obligation”.  By such term Issuer intends that the Equipment purchased pursuant to the Lease Agreement shall be used solely by a governmental entity, and Issuer (and its subordinate entities) shall not issue obligations in excess of $10,000,000 in this calendar year.

     Section 5.  This Resolution is made pursuant to the provisions of Iowa Code.

     Section 6.  This Resolution shall take effect immediately upon its adoption.

Evans made a motion to adopt the resolution as presented and read. Funk seconded. Funk, Evans, Cromer, Peasley and Smiarowski voted in favor. There were no nay votes. Resolution is adopted.

A request for the Board to pay full tuition for Teela Waugh to acquire further certification in her current job position was approved with a motion by Peasley, a second by Funk and a unanimous vote of aye by Board members. The motion included a stipulation that the contract state that should the teacher cease employment with the District, Waugh will be required to repay the District a prorated amount of the total tuition previously paid to Northwestern College by the District. The agreement amends current board policy 408.1.

Brief reports were given by Administrators Becky Stripe and Kerry Phillips. Stripe announced the move of Crystal Boggs to First Grade and Teela Waugh to 4 yr old preschool. The District will seek an instructor  for 3 yr old preschool. Superintendent Phillips told of his plans to start updating Board Policies this coming year.

Cromer motioned that the meeting be adjourned. Peasley seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at6:07 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held July 9, 2018 @ 7:00 p.m. in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

June 14, 2018 Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

June 14, 2018    

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:02 p.m. in the Humeston Elementary Music Room . Answering roll call were board members Evans, Peasley, Funk, Cromer and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era was also in attendance. Guests signing in were Chris Hilton, Kimberly Hayes, Claudia Brown, Stacie Porterfield, Bryce Travis, Kara Hilton and Pam Woollis. 

First, the agenda was approved with a motion by Funk, asking to move discussion of the main door entrances at both buildings to the top of the agenda, followed with a second by Peasley. All voted aye to approve.

Bryce Travis took the floor at 7:05 pm to speak to the Board about roof problems, door entrances, security cameras, trap kits in Garden Grove rooms, steam traps, and he also wanted to make sure boiler inspections were up to date.. He finished speaking at 7:25 pm.

The consent agenda which included the previous meetings minutes and any open enrollment requests that met requirements, was approved with a motion by Cromer and a second by Peasley. All present vote aye to approve the motion. There were no new open enrollments requests into or out of the District reported.

Co Cheer Coaches Ann Casey and Missy Myers were approved in a motion by Cromer and a second by Evans. All aye votes follow. Cheer coaches are volunteers and receive no pay.

Dorota Bear was approved as High School Science Teacher with a motion by Evans and a second by Cromer. All present voted aye to approve. 

The following TLC positions were approved with a motion by Funk. Data Teacher: Elementary Chris Hilton; High School Stacie Porterfield; Lead Teacher: Elementary Kim Hayes; High School: Brad Krutsinger; and Instructional Coach: Claudia Brown. It was also noted that Stephanie Vititoe who was approved for curriculum in May will work with Mrs. Brown this summer. Both will receive $20 per hour for working with TLC and Professional Development.   Cromer seconded followed by all ayes.

Claudia Brown submitted her resignation as First Grade Teacher The Board thanked Mrs Brown for her many years of service and wished her well in her new position. Her resignation was accepted with a motion by Funk Cromer seconded followed by all ayes.

The 2018-19 school calendar was amended needing hours adjusted for allowable make-up days.  There will now be 4.83 extra hours built into the calendar reduced from 5.82 days. The motion to approve was made by Funk and seconded by Evans. Votes of all ayes were heard from all present.

At the recommendation of Superintendent Phillips, Evans made the motion to approve a technology agreement with Green Hills AEA. GHAEA will provide IT support to the District one day per week from July 1, 2018 to June 30, 2019 at the rate of $288.37 per day. Mileage will be paid at $.39 per mile. Payment will be made from the PPEL fund. The motion was seconded by Funk and all present voted aye.

An agreement to share Maintenance Director with Moravia CSD in 2018-19 was approved with a motion by Funk and a second by Peasley. All present voted aye.

Ideal Energy LLC will be installing new LED lighting throughout the Humeston Elementary building this summer with a motion by Evans and a second from Cromer. All present voted aye to approve the $11,443.40 payment to start the work. The District will pay an additional $8008 once the work is completed. This will be in the form of a rebate from Alliant Energy. PPEL funds will be used for the project. The new lighting will save the District a significant amount of money in electricity costs which will be a savings to the General Fund.

The gym floors refinishing bids were next up for discussion. Funk made a motion to accept the low bid from CapSan for $4067.26 to refinish both Humeston and Garden Grove gym floors with a water-based finish. The motion was amended to add that secretary Rash would see if CapSan could use a water-based product in Humeston and an oil-based product in Garden Grove to save money. If not, the Board would have them apply water-based at both. Evans seconded followed by all aye votes to approve. A second bid from Phillips’ Floors was received for $5340, also with a water-based product. Oil-based, which is of lesser quality was priced at $3745 by Phillips’.

Cromer motioned to move forward with the Comprehensive Facility Planning stage with UNESCO. The commitment to UNESCO for this stage is $10,000 should the District decide later not to continue to a finished product. The motion was seconded by Funk followed by all ayes.

A student teacher agreement between Graceland University and Mormon Trail CSD for 2018-19 was approved with a motion by Evans, a second by Cromer and a vote of all ayes from those present.

Last under action items, Funk made a motion to approve the bills and financials. Cromer seconded followed by all aye votes. Motion carries. 

Principal Stripe and Superintendent Phillips briefly updated the Board on the goings on in the District. Stripe reported that summer school was going well with 12-14 students attending daily. Phillips shared his time with Kara Hilton who spoke to the Board about IT needs, including a summary of technology needs for the coming year. Chris Hilton and Stacie Porterfield also spoke to the Board about testing and TLC plans to help student achievement.

Cromer motioned to adjourn the meeting. Evans seconded followed by all ayes. Smiarowski closed the meeting at 9:20 pm.

The Board moved into Exempt session as allowed in Iowa Code 21.9.

The Board returned to Open Session at 9:40 pm. All Board members were present.

Cromer motioned to approve schedule B assignments as recommended by Principal Stripe. Yearbook, Website, FCCLA and Technical Assistant Drama/Set Design were tabled for future consideration. Funk seconded followed by all aye votes.

In a motion by Evans and a second by Peasley Bridgette Stark will receive $20 per hour for her additional duties as Guidance Counselor; van/bus driver’s pay will remain the same at $75/day for their combined am and pm routes and $12.50 per hour for hourly driving trips; and non-certified hourly staff will receive a 1% increase. All present voted aye.

Evans motioned to give Business Manager Rash a $500 increase in salary for 2018-19. Funk seconded followed by all aye votes.

Cromer motioned that the meeting be adjourned. Funk seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 9:58 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held July 9, 2018 @ 7:00 pm in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

May 31, 2018 Building and Grounds

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Building and Grounds

May 31, 2018    

President Smiarowski called the meeting of the Mormon Trail Building and Grounds Committee to order at 7:04 p.m. in the Humeston Public Library. Answering roll call were board members Evans, Cromer, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips and Board Secretary Peggy Rash were also present. Guests signing in were Pam Woollis, Jesse Woollis, Kara Hilton, Steph Vititoe, Claudia Brown, Kimberly Hayes, Mona Baker, Brian Crawford, Clint Dyer, Marjorie Lovett, Danny Lovett, Danny Lavely, Karen Abel, Mary Ann Lavely, Jan Lundahl, Belva Snow, Linda Lovett, Jack Lovett, Mary Beth Griffin, Tim Myers, Willa Clark, Bob Gunzenhauser, Jill Tueth, and Laverne Tueth. .

The agenda was approved with a motion by Evans and a second by Peasley. All present voted aye.

Brian Crawford, representing UNESCO was present to discuss “The future of Mormon Trail” with the Board and the Building and Grounds Committee members.

Mr. Crawford told the group there were three options to consider.

1. Do Nothing

2. Grade share with another District

3. Put together a Master Plan and move forward.

Topics of discussion were grant writing for specific eligible items which would be handled by UNESCO, Open enrollment data, discovering what Mormon Trail’s “niche” is, and potential cost savings to have a K-12 facility. 

Peasley motioned that the meeting be adjourned. Evans seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 8:25 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 11, 2018 @ 7:00 p.m. in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer