November 18 Special Board Minutes

Mormon Trail Community School District

Special Meeting

November 16, 2018

The Mormon Trail School Board met in special session November 16, 2018 in the Superintendent’s office, Humeston. 

President Smiarowski called the meeting to order at 5:18 p.m. Peasley, Funk and Smiarowski were present to answer roll call. Evans and Cromer were present via telephone. Superintendent Phillips and Secretary Rash were also present. There were no guests attending. Peasley made a motion to approve the agenda. Cromer seconded followed by all aye votes.

Funk made a motion to move into closed session as allowed by Iowa Code 21.5 (1) (j). Evans seconded.  A roll call vote was taken. Evans aye, Peasley aye, Funk aye, Cromer aye and Smiarowski aye. Motion carries.

The Board moved into closed session at 5:25 pm.

The Board returned to open session at 5:36 pm.

Cromer made a motion to accept the offer as discussed in closed session and instructed president Smiarowski to sign the purchase agreement. Peasley seconded followed by all ayes from Evans, Peasley, Funk, Cromer and Smiarowski .

Cromer made the motion to adjourn followed by a second from Evans. All present voted aye in favor of adjournment.

President Smiarowski closed the meeting at 5:39 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________ 

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

November 12, 2018 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

November 12, 2018    

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:02 p.m. in the Humeston Elementary Library. Answering roll call were board members Peasley, Cromer, Funk, Evans and Smiarowski. Superintendent Kerry Phillips, Elementary/High School Principal Becky Stripe and Board Secretary Peggy Rash were present. Linda Horton from the Humeston New Era was also in attendance. Guests signing in were Kimberly Hayes, Claudia Brown, Brad Krutsinger, Stephanie Bear, Kara Hilton and Pam Woollis.

The agenda was approved with the following changes. Move the TLC presentation (F1a) to the top after consent agenda. Correct (F1c) wording from Science Teacher to Special Education Teacher. Motion by Cromer and the second by Peasley with all present voting aye to approve.

The consent agenda which included the previous meetings’ minutes and five open enrollment requests out of the District that met requirements, were approved with a motion by Cromer and a second by Funk. All present voted aye to approve the motion.

The TLC team gave a report to the Board. Krutsinger reported that the TLC team continues to settle into the new program and their new roles. The group continues to support and provide feedback to teachers. Ideas for the use of the ICN building is also being discussed

First up, under action items, The following Schedule B contract was approved: Leslie Bexten was approved as JV/Assistant Varsity girls basketball coach (salary $2005) with a motion by Cromer, a second by Peasley and all aye votes.

Funk made a motion to enter into a one year agreement with Hy-Vee Distribution Center, Chariton, for the use of their truck wash facility at $35 per wash. Each bus driver will be responsible for washing their bus up to 9 times throughout the year. Cromer seconded. Funk, Cromer, Evans and Smiarowski voted aye, 0 nay votes and Peasley abstained. Additional washings for the activity bus and driver compensation will be discussed in the future.

Peasley made a motion to advertise for sealed bids on the 2007 Ford Taurus. The mileage is 126,299 miles. Sealed bids are due to the Board Secretary in the District office by 4 p.m. December 12th. The board reserves the right to refuse any and all bids. Funk seconded followed by all ayes. Motion passes.

Evans made a motion to accept the resignation of Jean Wilson as Special Ed one-on-one. Cromer seconded followed by votes of aye from all present.

Cromer made the motion to allow a fundraiser for the sport’s/activities fund. Team wear will be sold at $3 profit per item. Evans seconded. All present voted aye. Motion passes.

Evans made a motion to approve an application to the SBRC for $66,640. Secretary Rash was directed to apply for Open Enrollment out not in Fall 2017 funding. There were 10 additional students Open Enrolled out fall 2018 but not on the 2017 certified enrollment. Rash will request the maximum modified supplemental amount for open enrollment out of $66,640 (10 x $6664) the District is eligible for. Funk seconded the motion with all voting aye.

Funk made a motion to add two updates to the Junior/Senior High School Parent-Student Handbook. The first deals with fundraising by students in grades 9-12. In part, “If a student chooses not to participate in fundraising, yet wants to participate in optional school activities they will be charged a reasonable fee to participate.”  

The second update deals with the Semester Test Policy. How a student may

  1. “request a waiver of semester exams in the case where their family activities take them away from school for an extended period of time.

a. Must have administrative approval prior to absence

b. All Homework must be done in advance

c. The student must write a report about the trip and/or event. “

Cromer seconded. All present voted aye to pass the motion.

Funk made a motion to approve the bills and financials. Cromer seconded followed by all aye votes. Motion carries. 

Principal Stripe and Superintendent Phillips gave brief updates to the Board. Stripe presented and reviewed the District’s Equity Report with the Board. Superintendent Phillips talked about the use of At-Risk and special education funds. Medicaid billing is also something the District needs to look into. Phillips continues to look into open enrollment both in and out of the District.

Cromer made a motion to enter closed session under Iowa Code 21.5 (1) (j). A roll call vote was taken. Cromer aye; Funk aye: Evans aye; Peasley aye; Smiarowski aye. The Board moved into closed session at 8:45 p.m.

The Board returned to open session at 9:05 p.m.

Funk motioned to adjourn the meeting. Cromer seconded followed by all ayes. Smiarowski closed the meeting at 9:07 pm.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held Wednesday, December 12, 2018 @ 7:00 pm in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

October 22, 2018 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

October 22, 2018    

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:32 p.m. in the Humeston Elementary Library. Answering roll call were board members Peasley, Cromer, Funk, Evans and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were present. Linda Horton from the Humeston New Era was also in attendance. Guests signing in were Kimberly Hayes, Claudia Brown, Lori Reed, Brandi Dyer, Victoria Davis, Becky Bidwell, Karen Abel, Scott Roberts, Eric Baron, Jim Huse, Mona Baker, and Pam Woollis.

Guest, Becky Bidwell spoke to the Board about an incident that happened the prior week concerning her daughter and two other students at an in-town bus pickup. An out of town man who was temporarily working and living in town approached the girls and offered them a ride to school. A bus driver had witnessed the incident and reported it to the Humeston office. Both Ms Bidwell and the school reported the incident to law enforcement. The man reportedly is not in the area any longer. The public is encouraged to be vigilant in watching suspicious activity in the area and to alert the school or law enforcement if any activity which might create a dangerous situation is witnessed.

Bidwell left the meeting at 7:45 pm.

The agenda was approved with a motion by Peasley and a second by Funk. All present voted aye to approve.

The consent agenda which included the previous meetings minutes and open enrollment requests that met requirements, was approved with a motion by Cromer and a second by Peasley. All present voted aye to approve the motion. There were nine new open enrollment requests out of the District and three into the District reported.

First up, Eric Beron and Jim Huse representing DLR, told the Board they thought the public forum and supper held previous to the Board meeting was very encouraging with the number of community members attending. Beron and Huse will begin the next phase moving into the project planning stage for the new construction of a building in the District.

Beron and Huse left the meeting at 8:00 pm. 

The following Schedule B contracts were approved:

Aaron Parmer was approved as head boys basketball coach (salary $2900) with a motion by Evans, a second by Funk and all aye votes.

Katie Newton was approved as head girls basketball coach (salary $2900) with a motion by Evans, a second by Peasley and all aye votes.

Jason Newton was approved as JV/Assistant Varsity boys basketball coach (salary $2005) with a motion by Peasley, a second by Evans and all aye votes.

James Parmer was approved as JH boys basketball coach (salary $1750) with a motion by Evans, a second by Cromer and all aye votes.

Joseph Parmer was approved as JH girls basketball coach (salary $1750) with a motion by Cromer, a second by Evans and all aye votes.

The Board also approved Jessie Horton as a cook ($8.25/hour) with a motion by Funk, a second by Cromer and all aye votes.

Cromer made a motion to accept the resignation of Bill Hoover as Jr High boy’s basketball coach. Evans seconded followed by votes of aye from all present.

Scott Roberts was present asking to be reimbursed $1044 for classes he had been told to take by previous administration and then had not been assigned to teach. The credits were not needed for licensing. Peasley made a motion to reimburse the $1044. Evans seconded followed by all nay votes. Motion fails. Peasley amended the previous motion to reimburse the $1044 by adding that in the future any teacher seeking an endorsement must first be approved by the Board if they wish to apply for reimbursement. Cromer seconded followed by all aye votes.

Smiarowski relinquished the chair, passing it to Evans. Smiarowski made a motion to allow Mona Baker to take four FFA students out of state to Indianapolis Indiana for Convention. Baker will be allowed use of the school’s procurement card and must turn in a financial summary prior to leaving on the trip. Signed receipts must be turned in immediately upon return. Funk seconded the motion followed by all ayes. Evans passed back the chair to Smiarowski.

Evans made the motion to approve the purchase of a new vehicle to be used mainly for driver’s education. The Board approved purchasing a 2016 Fusion from Fesler Auto Mall, Fairfield, for $15,393. Funk seconded. All present vote aye. Motion passes.

Last under action items, Cromer made a motion to approve the bills and financials. Peasley seconded followed by all aye votes. Motion carries. 

Principal Stripe and Superintendent Phillips briefly updated the Board on what was happening in the District.

Cromer motioned to adjourn the meeting. Peasley seconded followed by all ayes. Smiarowski closed the meeting at 8:50 pm.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held November 12, 2018 @ 7:00 pm in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

October 17, 2018 Special Board Meeting

Mormon Trail Community School District

Special Meeting

October 17, 2018

The Mormon Trail School Board met in special session October 17, 2018 in the Humeston Elementary Library. 

President Smiarowski called the meeting to order at 6:00 p.m. Peasley, Funk, Cromer and Smiarowski answered roll call. Evans entered the meeting at 6:13 p.m. Superintendent Phillips was also present. Secretary Rash was absent. Guests were Bill Moore and Karen Abel. Funk made a motion to approve the agenda with the following changes. Delete taking action on Open Enrollment requests and taking action on the Driver’s Education car.  Servicing Buses was moved to discussion items. Cromer seconded. Evans, Peasley, Funk, Cromer and Smiarowski voted aye. Motion carries.

Under action items, bills were approved with a motion by Cromer and a second by Peasley. All voted aye in favor.

Discussion items were bus servicing and the use of a city building by the District. The Board will revisit these items at a later date.

At 6:32 pm Cromer made a motion to go into closed session under Iowa Code 21.5 (1) (j). The motion was seconded by Evans. A roll call vote was taken. Evans aye; Funk aye; Peasley aye; Cromer aye; Smiarowski aye. The Board entered closed session.

The Board returned to open session at 7:45 pm.

Cromer made the motion to adjourn followed by a second from Peasley. All present voted aye in favor of adjournment.

President Smiarowski closed the meeting at 7:48 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________ 

These minutes are written as recorded by Superintendent Kerry Phillips and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

October 3, 2018 Special Meeting

Mormon Trail Community School District

Special Meeting

October 3, 2018

The Mormon Trail School Board met in special session October 3, 2018 at the office of the Superintendent at the Humeston Elementary. 

President Smiarowski called the meeting to order at 5:34 p.m. Peasley and Smiarowski were present to answer roll c all. Funk, Cromer and Evans answered roll call by phone. Superintendent Phillips and Secretary Rash were also present. Peasley made a motion to approve the agenda with Evans seconding. Evans, Peasley, Funk, Cromer and Smiarowski voted aye. Motion carries.

Under the only action item, Funk made a motion to enter into an agreement with DLR to move into the project planning stage for new construction of a building at approximately 7.5%. Peasley seconded followed by all aye votes. 

Evans made the motion to adjourn followed by a second from Cromer. All present voted aye in favor of adjournment.

President  Smiarowski closed the meeting at 5:40 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________ 

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

September 25, 2018 Special Meeting

Mormon Trail Community School District

Special Meeting

September 25, 2018

The Mormon Trail School Board met in special session September 24, 2018 at the Humeston Elementary Library. 

President Smiarowski called the meeting to order at 5:37 p.m. Peasley, Funk, Cromer, Evans and Smiarowski answered roll call. Superintendent Phillips and Secretary Rash were also present. Guests were Eric Baron and Jim Huse from DLR. Funk made a motion to approve the agenda with Cromer seconding. Evans, Peasley, Funk, Cromer and Smiarowski voted aye. Motion carries.

Under action items, the agreement with UNESCO was up for discussion. In June, the Board had agreed to move forward with the Comprehensive Facility Planning stage with UNESCO. The commitment to UNESCO for this stage was $10,000 should the District decide later not to continue to a finished product. Superintendent Phillips met recently with Brian Crawford and the two agreed that there would be no charge if the District decided not to move forward with the Comprehensive Facility Planning stage. At the recommendation of Superintendent Phillips, Evans made the motion to reverse the agreement made in June to move forward with the Comprehensive Facility Planning stage with UNESCO and to reevaluate the options. Peasley seconded followed by all aye votes. 

Guests Eric Baron and Jim Huse were present to speak to the Board about their Design company, DLR. The two told the Board a little about their company and answered questions. DLR has been involved in many K-16 projects in Iowa, including remodeling and building projects in the Moravia and Seymour School Districts. Superintendent Phillips and Board members Smiarowski and Evans had met with DLR previously.

The group took a break between 7 pm and 7:15 pm.

At 7:17 pm Funk made a motion to go into closed session under Iowa Code 21.5 (1) (j). The motion was seconded by Cromer. A roll call vote was taken. Evans aye; Funk aye; Peasley aye; Cromer aye; Smiarowski aye.

The Board entered closed session at 7:17 pm. under Iowa code 21.5 (1) (j)

The Board returned to open session at 8:10 pm.

Cromer made the motion to adjourn followed by a second from Cromer. All present voted aye in favor of adjournment.

President  Smiarowski closed the meeting at 8:10 pm.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education

_________ 

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer