May 31, 2018 Special Meeting

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Special Meeting

May 31, 2018    

President Smiarowski called the special meeting of the Mormon Trail Board of Education to order at 6:30 p.m. in the Humeston Public Library. Answering roll call were board members Evans, Cromer, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips and Board Secretary Peggy Rash were also present. Guests signing in were Claudia Brown, Kara Hilton, Mona Baker, Kimberly Hayes and Stephanie Vititoe.

There were no comments by visitors to the Board.

The agenda was approved with a motion by Funk and a second by Cromer. All present voted aye.

Evans made a motion to accept the 2018-19 2019-20 Teacher Master Contract. Funk seconded followed by all aye votes.

Funk motioned to move forward with the new TLC plan as recommended by Superintendent Phillips. The TLC program will consist of 1 Master Teacher, 2 Lead Teachers and 2 Data Teachers. The TLC budget will be funded with TLC funds, Professional Development Funds and General Funds. Peasley seconded the motion followed by all ayes.

Mrs. Stephanie Vititoe was approved for curriculum and TLC with a motion by Evans and a second by Cromer. Vititoe will be paid $9000 from Professional Development and TLC Funds.

The Board received one mowing/trimming application and one bid for the Humeston grounds.. Funk made a motion to offer the job to Jeremy Cromer @ $8.25 per hour not to exceed $2500. Evans seconded followed by ayes from Peasley, Funk, Evans and Smiarowski. Cromer abstained. M3 Lawn Care LLC submitted a bid for $150 per mowing.

Gym floor refinishing for both Humeston and Garden Grove were tabled. Funk motions to table followed by a second from Evans. All present voted aye.

Buses were next up for discussion. Delivery is expected sometime mid-June.

Claudia Brown and Gloria Rumley were approved as summer school teachers along with Bailey Neinas and Laura Leeper as associates. Teachers will receive $20 per hour for teaching time plus 4 hours of planning time. Associates will receive $15 per hour. The motion was made by Cromer and seconded by Funk. All present voted aye to approve.

Stephanie Parmer was approved as the High School / Jr High Secretary @ $9.50 per hour. Parmer will begin her position July 16th.Cromer made the motion to approve with Peasley seconding followed by all ayes.

Marc Smiarowski was approved as Speed and Agility coach for 2018-19. The motion to approve the volunteer position was made by Evans and seconded by Cromer. Cromer, Peasley, Funk and Evans voted aye with Smiarowski abstaining.

Cromer motioned that the meeting be adjourned. Peasley seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 7:00 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 11, 2018 @ 7:00 p.m. in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

May 14, 2018 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Public Hearing

2018-19 School Calendar

May 14, 2018

President Smiarowski called the Public Hearing to order at 7:04 pm for public comment on the proposed 2018-19 Calendar.  Answering roll call were board members Evans, Peasley, Funk and Smiarowski. Director Cromer was not present. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era joined the hearing at 7:10 p.m. There were no public comments on the proposed calendar. Peasley made a motion to adjourn with Evans seconding. Evans, Peasley, Funk and Smiarowski answered with all ayes. Smiarowski closed the meeting at 7:15 pm.

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

May 14, 2018    

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:15 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Peasley, Funk and Smiarowski. Director Cromer was not present. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era was also in attendance. Guests signing in were Chris Hilton, Steph Vititoe, Kimberly Hayes, Claudia Brown, and Mona Baker. Kara Hilton entered the meeting at 7:25 p.m..

First, President Smiarowski asks for agenda approval. Evans motions to approve the agenda asking to move discussion of TLC to first up under the consent agenda. Peasley seconded. Evans, Peasley, Funk and Smiarowski vote aye. Cromer is absent.

The consent agenda which included the previous meetings minutes and open enrollment requests that met requirements, was approved with a motion by Funk and a second by Peasley. All present vote aye to approve the motion. There were four open enrollments into the District and two out of the District reported.

Teachers Claudia Brown, Mona Baker and Kim Hayes discussed TLC (Teacher Leadership and Compensation System). The program is in its second year at Mormon Trail. The TLC program will be looking at making some changes for the coming year.

At 7:50 p.m. Evans made a motion to take a short break. Funk seconded followed by ayes from Evans, Peasley, Funk and Smiarowski. Cromer is absent. In honor of School Board Recognition month the Board and guests were treated to pizza. At 8:00 p.m. Funk motioned to reopen the meeting. Peasley seconded followed by all ayes from those present.

First up under Action items, Evans made the motion to hire Robert Thatcher as Activity/Athletic Director for 2018-19 beginning July 1 at a salary of $4950 for the year. The position of High School Secretary was tabled until a later date. Funk seconded followed by all ayes from those present.

The resignation of Kristin Benton, High School Secretary was accepted with a motion by Funk, a second by Peasley and votes of aye by Evans, Peasley, Funk and Smiarowski. Cromer is absent.

The 2018-19 school calendar was approved with one correction. December 20, 2018 will be the last day of the first semester. The motion to approve made by Evans, seconded by Peasley was followed by votes of all aye from Evans, Peasley, Funk and Smiarowski. Cromer is not present.

Peasley made the motion to table the Green Hills AEA Technology Agreement pending cost and to consult with the District’ audit firm to see if some or all of the services could be paid with PPEL funds. The motion was seconded by Evans and all present voted aye to table until a later date.

Mowing the grounds in Humeston and Garden Grove was next up for discussion. Evans made a motion to accept the bid from Ozzie Smith @ $150 per mowing in Garden Grove. Funk seconded followed by all ayes. There were two other bids submitted for Garden Grove. The Board did not receive any applications for the Humeston grounds. Funk motioned to advertise the job again. Either bids using the owners equipment and gas or applications using the school’s equipment and gas will be considered. Applicants and bidders must be 16 and over. Peasley seconded followed by all aye votes.

A request for the District to pay for a teacher’s 2nd tuition payment to cover costs to acquire further certification in their current job position was tabled with a motion by Funk and a second by Peasley. All Board members present answered with a vote of aye.

Kara Hilton was approved to teach High School summer school classes in June. Hilton will receive $20 per hour for her salary. Evans made the motion, Funk seconded followed by votes of aye from Evans, Peasley, Funk and Smiarowski. Cromer was absent.

With a motion by Evans the bid from MTYA for $5 ea was accepted for the 26 used football field lights. Peasley seconded followed by all ayes.

Evans motioned to close negotiations for 2018-19 bargaining. The Master contract was ratified and approved by the Board and will go to the members of the Mormon Trail Education Association for their approval before coming back to the Board for final approval if necessary. Funk seconded. Evans, Peasley, Funk and Smiarowski voted in favor of the motion. Cromer was absent.

Peasley motioned for the negotiations team to continue their progress on the Teacher handbook with the Mormon Trail Education Association. Pat seconded followed by all ayes from Evans, Peasley, Funk and Smiarowski. Cromer was absent.

Funk motioned to table further discussion on the use of the Flex fund. Peasley seconded. Evans, Peasley, Funk and Smiarowski voted in favor of the motion. Cromer was absent.

Twelve seniors from the class of 2018 were approved for graduation. Motion to approve was made by Evans and seconded by Peasley. All members present voted aye.

A Building and Grounds committee was approved with Resolution 2018-3

“Be it resolved, that the Board of Directors of the Mormon Trail Community School District, wishes to form a committee composed of employees, citizens and students to assist the board with developing and improving the grounds and facilities of the Mormon Trail Community School District. The committee will assist the Board in implementing a five-year plan for grounds and facility improvements.  The following members (see attached list) signed up to be on this committee and were approved by the Board of Directors on May 14, 2018.  Anyone else who wishes to serve on this Board should contact a Board member for consideration.” The resolution was read and the motion made by Peasley to adopt Resolution 2018-3. Funk seconded followed by all aye votes from Evans, Peasley, Funk and Smiarowski. Cromer was absent.

Mormon Trail CSD Board Policy No. 208 provides for the local school to involve the local community in decision-making processes as appropriate.  Whenever the board deems it necessary, the board may appoint a committee composed of citizens, employees or students to assist the board.  Committees formed by the board are ad hoc committees. The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the board resolution.  The committee will automatically dissolve upon the delivery of its final recommendation to the board or upon completion of the duties outlined in the board resolution. The committee may be subject to the open meetings law. The method for selection of committee members will be stated in the board resolution.

The following community members were appointed to the Building and Grounds committee:

First Name

Last Name

Christine

Auxier

Jeremy

Bellon

Crystal

Boggs

Nathan

Boggs

Claudia

Brown

Willa

Clark

Staci

Cromer

Carma

Dixson

Brandy

Dyer

Clinton

Dyer

Geoff

Flesher

Linda

Flesher

Michiko

Fogle

Mary Beth

Griffin

Bob

Gunzenhauser

Kimberly

Hayes

Chris

Hilton

Kara

Hilton

Rob

Hilton

Charlie

Horton

Linda

Horton

Alyssa

Irving

Danny

Lovett

Linda

Lovett

Marjorie

Lovett

Jan

Lundahl

Cassie

Moore

Missy

Myers

Tim

Myers

Jason

Newton

Katie

Newton

Joseph

Parmer

Stevie

Parmer

Belva

Snow

Cort

Spencer

Lilly

Starks

Dave

Street

Janell

Street

Jill

Tueth

Lavern

Tueth

Jesse

Woollis

Pam

Woollis

Last under action items, Funk made a motion to approve the bills and financials. Peasley seconded followed by all aye votes. Motion carries. 

Principal Stripe and Superintendent Phillips briefly updated the Board on graduation, final testing, buses, and community evaluation results to name a few. Secretary Rash also gave a short presentation on a couple of reports she had put together using the 5cast plus software. Rash also made the Board aware of recognition received by the IASB Safety Group for the District’s Experience Mod in the area of workers’ compensation. The District’s rating for Policy Year 2018 is 0.820 which puts the District in the top 50% of all public and private schools, area education agencies and community colleges in the State of Iowa.

Peasley motioned that the meeting be adjourned. Funk seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 9:45 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 11, 2018 @ 7:00 pm in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

April 9, 2018 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Public Hearing

April 9, 2018

President Smiarowski called the Public Hearing to order at 7 pm for public comment on the proposed 2018-19 Budget.  Answering roll call were board members Evans, Cromer, Funk and Smiarowski. Peasley entered the hearing at 7:05. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era was also in attendance. There were no public comments on the proposed budget. Evans made a motion to adjourn with Peasley seconding. Smiarowski closed the meeting at 7:16 pm.

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Public Hearing

April 9, 2018

President Smiarowski called the Public Hearing to order at 7:17 pm for public comment on the proposed 2017-18 Budget Amendment.  Answering roll call were board members Evans, Peasley, Cromer, Funk and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era was also in attendance. There were no public comments on the proposed budget amendment. Peasley made a motion to adjourn with Funk seconding. Smiarowski closed the meeting at 7:30 pm.

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

April 9, 2018    

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:32 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Cromer, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era was also in attendance. Guests signing in were Claudia Brown, Kim Hayes, Chris Hilton, Mona Baker, Brad Krutsinger, Stephanie Bear, Pam Woollis, and Kara Hilton.

Visitors were welcomed. Mona Baker was acknowledged and addressed the Board about FFA activities. Some items addressed by Baker were the Hamburg trip the 12th and 13th, the Food for America Program the 18th, and State convention the 22nd through the 24th. Baker reported that the group has one student participating in state band and one in state chorus. The group has a busy schedule over the next several weeks.

The consent agenda, which included agenda approval, approval of the previous meeting’s minutes and open enrollment (none), was first up. Peasley made the motion to move item 2 under discussion items to the top of the agenda and then motioned to approve the consent agenda.  Cromer seconded. Motion passes with all present voting ayes.

Next, President Smiarowski asks for discussion on TLC (Teacher Leadership and Compensation System). The program is in its second year at Mormon Trail. Several staff members, including Brad Krutsinger, Kim Hayes, Claudia Brown and Mona Baker updated the Board on the program.   

Cromer made a motion to approve Cale Moore and Jason Newton as baseball co-coaches for 2017-18. Pay for head coach and assistant coach will be combined and split between Moore and Newton. The motion also included hiring Josh Stiles as head softball coach for the 2017-18 summer season. The motion was followed with a second by Funk and all aye votes from the Board.

High School summer school was tabled until May.

With a motion by Evans and a second by Cromer the Board voted to accept the resignation of Jason Aldridge, High School Science teacher. All present voted aye to accept. Aldridge will serve out his contract and will continue until classes are finished in May.

Funk motioned to approve the 2018-19 budget. Evans seconded followed by all ayes to approve.

Cromer motioned to approve a budget amendment for 2017-18.Peasley seconded and all Board members present voted aye to approve.

A request for the Board to pay full tuition for a teacher to acquire further certification in their current job position was approved with a motion by Funk, a second by Peasley and a unanimous vote of aye by Board members present. The motion included a stipulation that the teacher sign a five-year commitment to stay in the District. If the teacher does not stay for the five years they will pay back a pro-rated amount of 20% per year that is left on the agreement. The agreement amends current board policy 408.1.

With a motion by Cromer the old football field lights will be advertised and sealed bids will be accepted until May 14th @ 4pm. Peasley seconded followed by all ayes.

Peasley motioned to approve the 2018-19 calendar presented by Mr. Phillips and to hold a public hearing for the 2018-19 school calendar on May 14th @ 7 pm. Cromer seconded followed by all aye votes.

Funk made a motion to extend the school day 19 minutes beginning April 16th through the end of the school year, May 23rd. May 23rd will be a full day instead of ½ day as originally planned. Evans seconded followed by all aye votes.

Peasley made a motion to renew the District’s 403B Administrative Services Agreement with the Department of Management. Cromer seconded followed by all aye votes.

Evans motioned to renew the Educational Services Contracts with SWCC for 2018-19. Funk seconded followed by all aye votes. 

Mowing needs for summer 2018 were next up for discussion. Funk made a motion to accept bids for Garden Grove and to pay an hourly rate of $8.25 per hour for mowing at Humeston. Bids for Garden Grove would include furnishing their own equipment. The school would provide the mowing and trimming equipment for Humeston. Applicants and bidders must be 16 and over. Evans seconded followed by all aye votes.

Cromer motioned to charge the same as last year for Driver’s Education classes. Amounts will be  $300 for out of District, $250 In District, and $165 for those who qualify for reduced fees.  Funk seconded. All present voted aye.

Non DOT employee drug testing was next up for discussion. While District needs are not finalized, Evans made a motion to send District Nurse, Laura Funk for training on how to properly collect urine specimens for testing. Peasley seconded followed by aye votes from Smiarowski, Peasley, Cromer and Evans. Funk abstained.

Last under action items, Evans made a motion to approve the bills and financials. Funk seconded followed by all aye votes. Motion carries. 

Principal Stripe gave her report to the Board. Some items she mentioned were a Career Day on Friday, 13th, MAP testing, the High School play, and graduation and prom planning. Seniors have all received their required CPR training with Butch and Susie Gibbs. Superintendent Phillips updated the Board on the overnight trip to Nebraska City on Thursday, 12th and Friday, 13th. The group toured Hamburg and Shenandoah Schools on Friday. One bus will be delivered to the District before school is out with the other three being delivered before school starts in August. Secretary Rash reported there had been no teachers apply for Early Retirement,

Funk motioned that the meeting be adjourned. Peasley seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 9:45 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held May 14, 2018 @ 7:10 pm in the Elementary Library. Calendar hearing @ 7 pm followed by the Regular meeting.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

March 12, 2018 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

March 12, 2018    

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:05 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Cromer, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Claudia Brown, Kim Hayes, Chris Hilton, Jan Lundahl, David Lundahl, Jordyn Wilson, Reece Myers, Mona Baker, Brad Krutsinger, Peyton Gwinn, Cortnee Francisco, Cort Spencer, Ann Casey, and Brian Crawford.

The agenda was approved with a motion by Cromer and a second by Peasley. All present voted aye.

The consent agenda, which included the previous meeting’s minutes and bills and financials, were first up. Cromer made the motion to approve and Funk seconded. Motion passes with all present voting aye.

At 7:15, Gary Sinclair, consultant for Forecast 5, presented a proposed budget summary to the Board via telephone. The proposed 2018-19 budget must be certified and sent to the state by April 16th.   

Superintendent Kerry Phillips gave a report to the Board. He reported that new school buses have been ordered. That shared transportation director, Willard Armstrong, Moravia said the District could use one of their buses for summer activities until the new buses arrived. The student group  touring Shenandoah and Hamburg has been rescheduled for April 13th. Also, the Community supper has been rescheduled for April 20th. Phillips told the Board that Midwest Construction Consultants had been in the District assessing the option of placing card-key entry ways in both buildings.

Brian Crawford, Senior Business Consultant representing Unesco, a Program Management Firm that assists public entities in the optimization, revitalization, renovation, and new construction of K-12 educational institutions was up next to speak to the Board. His firm would do a preliminary study of our District facilities at no cost to the District.

Ann Casey was present to tell the Board about a personal idea she has for involving kids from preschool through high school, teaching living skills.

Elementary/Secondary Principal Becky Stripe gave her report to the Board speaking about assessments, conferences, the upcoming preschool sign-up and progress with a program from our insurance company, EMC, called Safe Schools. Stripe feels it will be a very worthy addition to the District’s initiative to make our schools a safer place. She also reminded the Board of some important dates coming up as the school year winds down. April 3rd – Spring program, the school play on April 13-14, and Prom on April 28th.

First, under action items is discussion about continuing the sharing agreements with Moravia CSD for shared transportation and maintenance directors in 2018-19. At the recommendation of Superintendent Phillips to continue the agreements, Evans made a motion to continue the sharing of both transportation director and maintenance director with Moravia CSD. Cromer seconded with all voting aye

Funk made a motion to approve Trish Ver Ellen as SINA teacher and Jean Wilson as par educator for the remainder of the school year. The motion was followed with a second by Evans and all aye votes from the Board.

Meeting all requirements, two open enrollment out of the District applications for 2018-19 were approved with a motion by Cromer and a second by Peasley. All present voted aye to approve.

Seniors Reece Myers, Peyton Gwinn, Cortnee Francisco and Cort Spencer, along with the Senior class sponsors, Mona Baker and Brad Krutsinger, presented their budget and itinerary plans for Senior Trip to the Board. The Seniors will leave Thursday, May 10th for the Lake of the Ozarks and return Sunday, May 13th. The class has many fun and educational activities planned. Krutsinger ask to use the school’s credit card and also to use school vans instead of a school bus this year. He feels that the group would save money by taking school vans because of the small number of students going on the trip this year. The trip was approved with a motion by Peasley to allow the use of the school’s credit card and the use of vans. Cromer seconded and all present vote aye.

With a motion by Funk and a second by Evans the Board voted unanimously to terminate the Durham Services Contract on May 31, 2018. Mormon Trail has leased buses from Durham for many years and will no longer need to do so after purchasing buses for the District.

Evans made a motion to approve a public hearing for the proposed budget amendment for 2017-18 at 7:15 pm on April 9th. The motion was seconded by Peasley followed by all aye votes from the Board.

Cromer made a motion to approve a public hearing for the proposed 2018-19 budget at 7:00 pm on April 9th. The motion was seconded by Peasley followed by all aye votes from the Board.

Cromer motioned to adopt the following resolution: “Be it resolved, that the Board of Directors of the Mormon Trail Community School District, will levy property tax for fiscal year 2018-19 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.” Funk seconded. Evans, Funk, Peasley, Cromer and Smiarowski answered with ayes.

Iowa law provides for a minimum amount of growth in the regular program district cost for any school district where regular program district cost will decrease due to declining enrollment or low allowable growth or a combination of the two. In Iowa Code Sec. 257.14, the legislature has provided for a budget guarantee of 101% of the preceding year regular program district cost (without budget guarantee). To utilize the budget guarantee, Districts must adopt a resolution and file it with the Department of Management by April 16, 2018.

Last under action items, Funk made a motion to approve a one-year contract for the audit team of Faller, Kincheloe & Co, PLC to conduct the District’s yearly audit for fiscal year 2017-18. Cromer made the second with all ayes from the Board. Motion carries. One other proposal was received from Community CPA, Des Moines.

Other items discussed in brief, were a 3.95% increase in health care insurance for 2018-19, staff interest in a health care related Cafeteria Plan for the District, The possible uses of a new State allowed Flex Fund by the District, Safe School Training, Entryway keyless entry progress, and the TLC program.

Cromer motioned that the meeting be adjourned. Funk seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 9:06 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held April 9, 2018 @ 7:00 pm in the Elementary Library. Budget hearing @ 7 pm; budget amendment hearing @ 7:15 pm followed by the Regular meeting.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

March 8, 2018 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

SPECIAL MEETING

March 8, 2018    

President Smiarowski called the special meeting of the Mormon Trail Board of Directors to order at 6:11 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Cromer, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Pam Woollis, Teri Indorf, Lizzey Vanderflught, Kara Hilton, Chris Hilton, and Stephanie Bear.

The agenda was approved with a motion by Funk and a second by Cromer. All present voted aye.

There were no consent agenda items to approve or Administrative reports. 

First up under action items, with a motion by Cromer, a second from Funk and a vote of aye from all Board members present, the Board approved a rolling three-year term contract for Superintendent, Kerry Phillips. The Board will employ Phillips 3 days per week as a .6FTE Superintendent for the Mormon Trail CSD for a term of three years commencing July 1, 2018 and ending June 30, 2021. The contract will automatically renew every July 1 for a new three-year term. Phillips will receive $75,000 for the 2018-2019 school year for the term of a 144-day work year beginning July 1, 2018. Additional benefits in the contract include family insurance coverage in the District’s group medical and prescription drug insurance plan, as well as, 6 paid holidays, 3 personal days, 10 sick days and 9 paid vacation days per year. Superintendent Phillips will also be provided with a District owned vehicle for travel inside and outside the District in the transaction of school business.   

Next, was the purchase of a used vehicle. Evans made a motion to purchase a 2017 Ford Fusion from Fesler Inc., Fairfield, IA at a price of $19,700. Peasley seconded followed by all ayes.

Last on the agenda, up for discussion, is a bus lease purchase agreement for new buses for the District. At the recommendation of Superintendent Phillips, Cromer motioned to lease purchase 4 – 2019, 77 passenger Blue Bird Vision gasoline buses with a two year lease purchase price of $355,782.99 from School Bus Sales Co., Waterloo, IA. The first payment is due upon delivery. There will be another payment due at the end of year one and the last payment due at the end of year two. The motion was seconded by Evans followed by all ayes. A second quote from Thomas Bus Sales, Des Moines, IA was received.  The District will be responsible for all maintenance with the exception of any warranty work done. Delivery is expected before school starts in the fall.

Funk motioned that the meeting be adjourned. Peasley seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 6:42 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held March 12, 2018 @ 7:00 p.m. in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

February 12, 2018 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR MEETING

February 12, 2018    

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:03 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Cromer, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Edward Coffey, Kim Brown, Bill Moore, Karen Abel, Claudia Brown, Kimberly Hayes, Renae Poush, Kara Hilton, Chris Hilton, Stephanie Bear, Pam Woollis, Teri Indorf, Willard Armstrong, and Dennis Gardner. 

The agenda was approved with a motion by Peasley and a second by Evans. All present voted ayes.

The consent agenda, which included the previous meeting’s minutes and bills and financials, were first up. Funk made the motion to approve and Cromer seconded. Motion passes with all present voting aye.

Administrative reports were given by Principal Becky Stripe and Superintendent Kerry Phillips.

Renae Poush addressed the Board on behalf of ISEA. New rules will go into effect for how the Education Association and Mormon Trail CSD can and can not conduct negotiations for 2018-19. Poush said she is looking forward to working with the Board.

Track and Golf coaches were next up for discussion. Evans made a motion to offer Robert Thatcher the Head High School girls and boys track coaching contract and a contract to Elizabeth Vanderflught for Asst HS coach as well as Junior High girls and boys track coach.  Funk seconded followed by all ayes.

Funk motioned to offer a 50/50 split contract for High School boys and girls golf coach to Cale Moore and Cassie Moore. Peasley seconded followed by all ayes.

There were no resignations.

Peasley read a resolution to offer early retirement. Cromer motioned to approve early retirement followed by a second from Peasley. All present voted aye. Early retirement as offered is a yearly benefit of $650 per month to anyone who qualifies and chooses to accept Early Retirement. An employee must be at least 55 years of age by the retirement date of June 30, 2018, was actively employed full-time (as defined by Iowa Code Section 279.13) during the last school year prior to early retirement, and accepts and notifies the Board by March 31, 2018 of their decision to accept the Early Retirement Plan.

Funk made a motion to approve an open enrollment request out of the District for 2018-19 as the application met all requirements. Cromer seconded followed by all ayes from the Board.

Last on the agenda under action items, Sharing for 2018-19 was discussed. Evans motioned to continue the sharing agreement with Wayne CSD for the TAG position. Cromer seconded followed by all aye votes from the Board. Evans also motioned to terminate the sharing contract between Van Buren CSD and Mormon Trail for shared Human Resources Director in 2018-19. Funk seconded. All present voted aye in favor of the motion.

The Board went on a break at 7:50pm so that drivers and the Board could look at the bus brought over from Moravia by Transportation Director, Willard Armstrong. The meeting resumed at 8 pm followed by open discussion of the bus.

The meeting ended with discussion of possible uses of a new Flex Fund by the District.

Funk motioned that the meeting be adjourned. Cromer seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 8:25 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held March 12, 2018 @ 7:00 p.m. in the Elementary Library.

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              President, Board of Education               Secretary, Board of Education

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Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer