August 10, 2015 Minutes



President Lundahl called the regular meeting of the Mormon Trail Board of Directors to order at 7:45

p.m. in the Humeston Elementary Library. Board members Funk, Evans and Lundahl were present.

Smiarowski and Peasley were absent. Also in attendance were Superintendent, Lorna Paxson, Principals

Mike Snyder and Steve Hunt and Board Secretary, Peggy Rash. Jason Selby from the Humeston New Era

Funk made a motion to approve the consent agenda which included agenda approval and open

enrollment. Evans seconded the motion to approve with all present voting aye.

After a brief discussion of the expenditures presented for payment, Funk made a motion to approve the

month’s bills for payment. The motion was seconded by Evans with all voting aye.

The Bus Lease and Service Management Agreement with Durham School Services were put on hold until

clarification can be made on a couple of items concerning activity trip billing. The item was put back on

the August agenda after an error in the contract was discovered after the July meeting.

Next on the agenda were the resignations of Roxie Armbrester, Humeston Cook and Brenda Henrichs,

Van route driver. Evans made the motion to accept both resignations with Funk seconding the motion.

All voted aye. The Board would like to thank both ladies for their years of service to the District and

Evans made the motion to approve and offer Jennifer L Wright the JH Math & Science 5/8th position.

Funk seconded the motion. The motion carried with all voting aye.

The following Schedule B contracts were approved contingent on sufficient student numbers:

HS Assistant Technical Drama – Robert Thatcher

HS Speech Contest – Dylan Jones

Funk made the motion to approve with Evans seconding. All voted aye.

Additional contracts were approved for Cross Country – Elizabeth Vanderflught , contingent on licensing

and student numbers, Cheerleading Coach – Shannon Knust, Summer School Teacher – Adam Hysell,

Driver’s Education – Mike Snyder, and Humeston Cook – Jackie Ericson. Evans made the motion to

approve with Funk seconding. All voted aye. The Garden Grove custodial position was not acted upon.

Next on the Agenda was discussion of the need for the District to make an inter-fund loan between the

Capital Projects (SAVE) Fund and the General Fund. The loan is necessary to cover expenses while

waiting for State Foundation Aid payments to begin in September

Board Member, Pat Evans introduced the following Resolution and moved that it be adopted.

“I move that the Board of Directors of Mormon Trail CSD authorize an inter-fund loan from SAVE to the

General Fund, in the amount of $250,000. The terms of repayment of the loan are as follows including

the payment of interest: Transfer on August 11, 2015, Payback on or before September 30, 2016 at a

rate equal to the Great Western Bank daily rate of approximately .0001%. The Board Secretary/Business

Manager is authorized and directed to take the appropriate actions to comply with the requirements of

the Iowa Department of Education’s Declaratory Order regarding inter-fund loans.”

Board Member, Brad Fund seconded the motion to adopt the resolution.  The roll was called and the

AYES: Evans, Funk, and Lundahl

Board President, Jan Lundahl declared that the Resolution be adopted

Passed and approved August 10, 2015.

A motion to discontinue the monthly newsletter sent to every house in the District was made by Evans

and seconded by Funk. All present voted aye. The decision will save the District approximately three

thousand dollars per year. The District has a website that can be utilized for much of the information

sent out in the newsletter. Board minutes, menus, the school calendar and activities will be updated on

the District’s website so that members of the community will be able to keep up on all the school’s

activities on a regular and more timely basis. You’ll find the website @

Funk made the motion for Secretary Rash to amend the July minutes to clarify the action taken

regarding the damaged light pole on the SW corner of the baseball/softball field. Smiarowski had

brought up his concern that the pole posed a safety issue and ask permission to proceed with an

estimate from Jay Williams Construction to get the light pole taken down and have underground wiring

installed to replace the damaged pole as soon as possible. Smiarowski was also ask to get additional

estimates for updating the lighting around both the bb/sb and football fields. Options available could

include replacing the current overhead wiring with underground wiring around both athletic fields. The

Board approved the motion to amend. Motion by Funk, second by Evans, with all voting aye.

Funk motioned for Superintendent Paxson to proceed with obtaining a waiver from the state for Spanish

I, II, III & IV as no applications had been received for the position. If granted, students would be able to

receive instruction and obtain credit online for the classes. The motion was seconded by Evans with all

Superintendent Paxson ask the Board to consider a proposal for 3 new copiers from M&M Sales.

Representatives had contacted the school with a promotional opportunity available to replace the

current copiers with 3 new ones with a new 5-year lease agreement. The action would allow the District

to upgrade and replace the copiers currently on lease from M&M one year early. Funk made the motion

to approve the new lease with Evans seconding. Motion passed with all voting in favor.

Administrative reports were given by Principals Hunt and Snyder. Secondary Principal Hunt reported

that the High School would have 2 foreign exchange students attending school this year. Both Principals

reported enrollment was up in both buildings after registration was held August 4th. It is anticipated

that a second preschool classroom will also be needed this year. Principal Snyder extended his thanks to

everyone in the Community who helped with the Elementary Playground Project, including Lori Reed

and Becky Stripe who organized the project. It was noted that parents of many of the students who will

benefit from the new playground helped raise money through fundraisers when they attended Mormon

Trail School as children. Superintendent, Lorna Paxson, shared the District’s Annual Yearly Progress

Report with those present. Those wishing to view the report may contact the District Office. Evans made

the motion to adjourn with Funk seconding the motion. All voted aye and President Lundahl adjourned

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held September

17th @ 7:30 p.m. in the Elementary Library.

____________________________ ___________________________

President, Board of Education Secretary, Board of Education



These minutes are written as recorded by the board secretary and subject to approval at the next

regular board meeting.   Peggy Rash, Board Secretary/Treasurer