December 12 Minutes



December 12, 2016

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:30 p.m. in the Humeston Elementary Library.  Answering roll call were board members Funk, Evans, Lundahl, Peasley and Smiarowski.  Superintendent Lorna Paxson, Principals Hunt and Stripe and Board Secretary Peggy Rash were also present. Linda Horton, reporter from the Humeston New Era was also in attendance. Guest, Charlie Horton also joined the meeting.

Funk made a motion to approve the agenda. Peasley seconded the motion to approve with all present voting aye. Motion carried.

Lundahl moved to approve the consent agenda which included the previous meeting’s minutes. There were no open enrollments in/out that met requirements. Peasley seconded. Motion carries with all ayes.

After reviewing the month’s financial reports, Evans made a motion to approve. Funk seconded with all present voting aye. 

Following a brief discussion, Evans motioned to approve the December bills for payment. Lundahl seconded with all present voting aye.

Funk made a motion to deny two open enrollment out requests for 2016-17 due to late filing.  Evans

seconded the motion. All present voted aye.

Evans motioned to accept Agriland FS’s bid of $1.799/gal for #2 diesel fuel and $1.999/gal for #1 diesel fuel delivered between January 2017 – December 2017. Lundahl seconded. Motion carries with all voting aye. MFA Oil also submitted a bid.

Evans made a motion to accept a bid of $1.735/gal + taxes from Agriland FS for gasohol delivered between January 2017 – December 2017. Lundahl seconded with all voting aye. A second bid was received by MFA Oil. 

Next up was the new Procurement Policy for Mormon Trail Food Service. Food Service recently went through an audit and as a result revised the language in the District’s purchasing policies to comply with state, federal and local laws. For most purchases of goods and service the District’s Superintendent may approve a purchase if the cost does not exceed $5000. The amount allowed for Food Service is reduced to $3500.  Two Board Policies need revised to comply with the law. 705.1 Purchasing – Bidding and 802.2 Requests for Improvements.

Lundahl made a motion seconded by Funk to change the required purchasing –bidding thresholds for Food Service in Board Policy 705.1. All present voted aye. Board Policy 802.2 was also changed to reflect the new $3500 threshold. Motion by Evans. Second by Peasley. Motion passes with all present voting aye.

With a motion by Lundahl seconded by Evans, the Senior Trip Policy in the Jr/Sr High Handbook will be updated to the following. “4. The week prior to graduation, the sponsor(s) and the class council will go to Lake of the Ozarks on Thursday, Friday and Saturday-returning Sunday. Students stay at the Alhonna Resort and Marina. (In the event the Lodge is not available the Principal may approve alternate sites in the area with the final itinerary being shared with and approved by, the Superintendent.)” The motion carries with all present voting aye.

Board policy 606.5 Student Field Trips and Excursions does not need revised due to this change in the handbook.

Overtime and other related business is next up for discussion. Superintendent Paxson outlined a plan that in part, requires all overtime to be approved by the building administrator. Both the employee and the administrator will be required to sign off on time sheets. On the clock time will be paid for hourly employees who stay on school grounds for lunch and other breaks. Hourly employees who wish to leave school grounds must sign out of the time clock. Anyone leaving the school grounds for any reason will be required to sign out and back into the office upon return. The District wishes to keep overtime to a minimum in order to keep expenses under control and within budgeted dollars. No Board action was taken and Superintendent Paxson and building administrators will monitor the clocked hours weekly.

Lundahl made a motion to approve the SBRC application for Modified Supplemental Amount (MSA) for Open Enrolled Out students who were not included in the District’s prior year’s certified enrollment in the amount of $58,014.Evans seconded with all in attendance voting aye. Motion carries.

Lundahl motioned to approve the District’s application for the Modified Supplemental Amount (MSA) for At-Risk and Dropout Prevention Programs in the amount of $38,629 for fy 2017-18.  Peasley seconded. Motion passes with all voting aye.

Board Policy 604.4 was amended to expand the Program for At-Risk Students to include K-12. Motion was made by Lundahl, seconded by Peasley. All present voted aye.

Evans made a motion for Paxson and Stripe to file the application and paperwork necessary to continue the 21st Century Grant which funds the District’s before and after school programs. Funk seconded with everyone voting aye.

Additional updates were given on the Food Pantry, Athletic Field lighting and the State Fire Marshall’s report on findings at the Garden Grove building. 

Administrative reports were given by Principals Becky Stripe and Steve Hunt and by Superintendent Lorna Paxson.

Lundahl motioned the meeting be adjourned. Peasley seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at 9:52 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held January 9th 2017 @ 7:30 p.m. in the Elementary Library.

____________________________ ___________________________

              President, Board of Education                             Secretary, Board of Education

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Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer