MORMON TRAIL COMMUNITY SCHOOL DISTRICT
ANNUAL MEETING
December 9, 2019
President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:00 p.m. in the Garden Grove Board Office. Answering roll call were board members Peasley, Funk, Evans, Cromer and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. Linda Horton from the Humeston New Era was also present. There were three guests signing in, Kimberly Hayes, Stephanie Bear and Elizabeth Dachenbach.
The agenda was approved with a motion by Funk followed by a second by Peasley. All present voted aye.
The consent agenda which included the previous meeting minutes and open enrollment requests that met requirements were approved with a motion by Cromer and a second by Evans. All present voted aye to approve the motion. There were no new open enrollment requests in or out of the District.
First up under action items, there were no resignations to report.
Cynthia Schlangen was approved as a 1:1 Special Ed Para educator with a motion by Evans, a second by Cromer followed by all ayes from those present. Amanda Jackson was approved as a 1:1 Special Ed Para educator with a motion by Cromer, a second by Peasley followed by all ayes from those present. Karlee Williams was approved as a 1:1 Special Ed Para educator with a motion by Cromer, a second by Funk followed by all ayes from those present.
The financial report for 18-19 year end was approved with a motion by Funk. Evans seconded followed by all ayes from those present.
The depository report for June 30, 18-19 year end, was also approved with a motion by Cromer. Funk seconded followed by all ayes from those present.
At the recommendation of Principal Stripe, updated Elementary and Junior High/High School student handbooks were approved with a motion by Funk and a second from Evans. All aye votes followed. The handbooks will be put on the school’s website for all to access.
The District received one snow removal bid from Erick Cobb. Cobb’s bid was the same terms as last year. He will remove snow at both locations @ $85 per hour. Cobb will receive a $600 service charge at the inception of the agreement and be guaranteed to receive $2400 for services by May 31, 2020 or an additional service charge of $600 will be paid. Evans motioned to accept the terms followed by a second from Cromer. All present voted aye to pass the motion.
The SBRC application for Open enrollment out not in fall 2018 in the amount of $40,416 was approved in a motion by Evans, a second from Peasley followed by all ayes. The application was originally approved in November without a stated amount as the application had to be certified with the amount unknown. The District will recertify the amount of $40,416.
Cromer made a motion to approve the removal of Lori Reed and replace Lori with Stephanie Parmer to be added as an administrator for the District’s BMO card. Evans seconded followed by all ayes.
Cromer made a motion to approve the bills as submitted for payment. Funk seconded followed by all ayes. Motion passes.
The board approved the Canvass of votes for the Nov 5, 2019 School Board Election with a motion by Funk and a second by Cromer. Motion passed with a vote of all ayes. Patrick D Evans (168 votes) Stephanie Bear (165 votes) and write-in candidate, Elizabeth Dachenbach (66 votes) won the three open seats on the Board. They will each serve a four-year term. Other write-in votes were received for Christine Auxier (20 votes), Leigh Ann Coffey (41 votes) and scattering (25 votes). These numbers include tallies from all four counties in the Mormon Trail CSD.
Administrative reports were given by Mrs Stripe and Mr Phillips. Stripe spoke to the Board about the new Equity report. The report shows the District is maintaining the trends seen in previous reports. The report shows diversity in the following categories, including, race, gender and socio-economic factors. Stripe also discussed the positive feedback she has received from people concerning the recent winter concert and the music/band program in general. Mr Traylor and the pk-12 students are doing a really nice job.
Mr Phillips mentioned plans for a community dinner to be held December 18th at 6 pm in the Humeston Elementary commons. The topic up for discussion is the Housing 360 Program. The program is being developed for housing opportunities in the area. Phillips also told the Board Dec 10th is the day we find out the DOE’s recommendation to the SBRC for the District’s Certificate of Need application. The SBRC will make the final decision on December 17th. Another group will be visiting WACO CSD on January 8th to look at how the proposed 4-day school week will affect their area of interest within the District.
In other discussion, Board member, Jeremy Cromer, expressed the need to keep moving forward with the softball/baseball field plans. Everyone agreed.
Funk motioned to adjourn the meeting. Peasley seconded followed by a vote of aye from Cromer, Funk, Peasley, Evans and Smiarowski.
President Smiarowski adjourned the meeting at 8:23 pm.
In between meetings, Superintendent Phillips presented Brad Funk and Jason Peasley, outgoing Board members, with a plaque and a pass to District events to show appreciation for their service to the school district. Funk served 11 years and Peasley has served 8 years. The Board and the community would like to thank both Funk and Peasley.
The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held Wednesday, January 22, 2020 in the Board Office in Garden Grove.
____________________________ ___________________________
President, Board of Education Secretary, Board of Education
_________ _________
Date Date
These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting. Peggy Rash, Board Secretary/Treasurer
ORGANIZATIONAL MEETING
The organizational meeting of the Mormon Trail Board of Education was held directly following the annual meeting on December 9th in the Garden Grove Board Office. Secretary Peggy Rash called the meeting to order at 8:29 p.m. Marc Smiarowski, Pat Evans and Jeremy Cromer were present. First on the agenda, Rash administered the oath to newly elected board members, Stephanie Bear and Elizabeth Dachenbach and to Pat Evans who was reelected to serve another 4-yr term.
Next, Smiarowski nominated Pat Evans as President of the Board. Cromer seconded and motioned to cease nominations. Evans was named President with a vote of aye from Cromer, Smiarowski, Dachenbach and Bear. Evans abstained.
Secretary Rash administered the oath of office to President Evans.
President Evans asks for nominations for Board Vice President. Cromer nominated Marc Smiarowski. Bear seconded and motioned to cease nominations. Smiarowski was named Vice President with a vote of aye from Cromer, Evans, Dachenbach and Bear. Smiarowski abstained.
Smiarowski made a motion to appoint Peggy Rash as Secretary-Treasurer of the Board. Dachenbach seconded followed by a vote of aye from Cromer, Evans, Smiarowski, Dachenbach and Bear.
President Evans administered the oath of office to Vice President, Marc Smiarowski and Secretary-Treasurer, Peggy Rash.
There was no new business.
Bear made the motion to designate the 2nd Wednesday of the month at 6:30 p.m. in the Garden Grove Board Office for the Board to meet beginning January 2020. Cromer seconded followed by all ayes.
The following appointments were made:
With a motion by Bear and a second by Smiarowski Ahlers and Cooney was approved as school’s main legal counsel and Verle Norris for local counsel. Smiarowski seconded followed by a vote of aye from Cromer, Dachenbach, Bear, Evans and Smiarowski.
Cromer made the motion to use the Humeston New Era for the District’s legal publications. Bear seconded followed by all aye votes.
Cromer made a motion to adjourn the meeting followed by a second from Dachenbach and all ayes from Smiarowski, Dachenbach, Bear, Evans and Cromer. President Evans closed the meeting at 8:56 p.m.
The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held January 22, 2020 @ 6:30 p.m. in the board office in Garden Grove.
____________________________ ___________________________
President, Board of Education Secretary, Board of Education
_________ _________
Date Date
These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting. Peggy Rash, Board Secretary/Treasurer