July 11 Board Minutes



July 11, 2016

President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:35 p.m. in the Humeston Elementary Library. Answering roll call were board members Funk, Evans, Lundahl and Smiarowski. Director Peasley joined the meeting at 7:40 pm. Superintendent Lorna Paxson and Board Secretary Peggy Rash were also in attendance.


Guest Sandy Moore, Food Service Director, was present to report on the Nutrition Program. Meal guidelines, increased training requirements for employees associated with the program and new policies addressing procurement and wellness were explained. Moore also reported that she had received one bid each for groceries and dairy products for the 2016-17 school year. She also ask the Board to consider her recommendation to increase ala carte prices for both breakfast and lunch items. Moore would like to extend an invitation to members of the community to volunteer to serve on the Wellness Committee she is organizing. Interested persons may contact Moore or the District’s Business Office.


Lundahl made a motion to approve the agenda after amending to remove item 8. Peasley seconded the motion to approve with all present voting aye. Motion carried.


Lundahl moved to approve the consent agenda which included approval of previous meeting minutes and open enrollment in/out requests that meet requirements. Funk seconded with all voting aye.


After reviewing the month’s financial reports, Lundahl made a motion to approve. Evans seconded with all present voting aye.


Following a brief discussion about the bills presented for payment, Lundahl motioned to approve the June 30 and July bills for payment. Funk seconded with all present voting aye.


June 30, 2016 marked the end of fiscal year 2015-16 for the District.


Lundahl made a motion to approve Missy Myers as Cheer Coach and Marc Smiarowski as Speed / Agility Coach for the coming school year. Both are volunteer positions. Peasley seconded. All present voted aye. Motion carried. Other Fall coaching positions will be discussed at a later date.


Bids for the Nutrition Program were up next on the agenda. Funk made a motion to accept AE Dairy’s bid for dairy products and Kohl Wholesale’s bid for grocery items. Evans seconded the motion with all present voting aye.







Lundahl made a motion to accept Sandy Moore’s recommendation to increase ala carte prices for both breakfast and lunch items. Peasley seconded. All voted aye.

Ala carte items will increase as follows:

Breakfast                                                         Lunch

Entrée from $.60 to $.85                                 Entrée from $.85 to $1.00

Juice from $.30 to $.40                                                Cereal Bar, Chips, Snack Crackers from $.85 to $1.00

Milk from $.30 to $.40                                                Ice cream, Yogurt, String Cheese from $.60 to $.85

Toast from $.25 to $.40                                              Peanut Butter & Jelly sandwich from $.75 to $.85

Fruit from $.35 to $.40                                                Cookie from $.35 to $.40

Side of Fruit or Veg from $.35 to $.40

Moore said the increase in prices is necessary because some of the items are costing the District what she is selling them for.


Lundahl made a motion to table discussion on the 2016-17 Handbooks until the Board meets in August. Peasley seconded with all present voting aye


Funk made a motion to increase the following fees for the 2016-17 school year.

Elementary Book rent $35

Elementary Reduced Book rent $25

Secondary Technology fee $50

Driver’s Education $250 in district, $165 reduced in district, $300 out of district


Lundahl seconded with all present voting aye. Other Student Fees and Activity Passes will remain the same prices as last year.


Item 8 was removed.


Superintendent Paxson presented the Board with an estimate for window repairs and painting at the Garden Grove building. Evans made a motion giving Paxson the go ahead to schedule the work as needed. Peasley seconded. All voted aye.


Evans presented a Resolution Naming Depositories to the Board. The Resolution reads:

The Mormon Trail Community School Board of Education designates the following named banks to be depositories of the Mormon Trail Community School District for the 2016-17 school year and that funds are not to be exceeded in the amounts stated below.

Great Western Bank                         Humeston, Iowa                                  $2,000,000

ISJIT                                                              Des Moines, Iowa                               $2,000,000

Funk made a motion to adopt the resolution as read. Lundahl seconded. All present voted aye.


Up next for discussion was lighting concerns around the District’s baseball/softball fields and the football field in Humeston. Mormon Trail High School Varsity Athletics currently use the complex. Marc Smiarowski revisited the conversation from last fall stating that the lighting was barely sufficient to meet the minimum lighting requirements of the IHSAA. The District will need to do something not too far into the future to update and improve the lighting around these fields. Superintendent Paxson was ask to look into what would be required to complete this type of project. Questions concerning the use of PPEL funds vs. General Funds, bidding, the use of a project manager, and other requirements will need to be addressed before any type of planning could begin.


Repairs and maintenance to the District’s vehicles was the next topic to be discussed. Some vehicles in the fleet are starting to require more repairs and maintenance. While most of the vehicles still have relatively lower mileage and are dependable it was agreed that due to the age of some of the District’s vehicles they need to be monitored closely. All vehicles are required to be inspected by the State Dept of Education. Repairs to vehicles are made with General Fund money.


Elementary Principal Mike Snyder updated the Board in a report via email with the following notes:

Elementary Summer School finished up June 30 with 28 students attending.

Driver Education classroom (30 hours) finished up on June 20 and driving (3541 miles) on July 5.            20 students began and 18 finished the course.

Superintendent Paxson concluded the meeting by informing the Board that she would be sending notice to the Southern Iowa Saints Semi-Pro Football Team that the game scheduled for Saturday, July 16th would be cancelled due to the team’s failure to meet agreement terms.

Funk motioned that the meeting be adjourned. Peasley seconded with all voting in favor of adjournment. Smiarowski closed the meeting at 9:12 pm.


The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held August 8th 2016 @ 7:30 p.m. in the Elementary Library.




____________________________                ___________________________

President, Board of Education                                        Secretary, Board of Education


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Date                                                                 Date




These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer