Mormon Trail Community School
Regular Meeting
July 15, 2019
President Smiarowski called the regular meeting of the Mormon Trail Board of Directors to order at 7:00 p.m. in the Humeston Elementary Music Room. Answering roll call were board members Funk, Cromer and Smiarowski. Peasley was absent. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Mona Baker, Brad Krutsinger and Pete Clancy, ISEA. Evans entered the meeting at 7:29 pm.
Cromer motioned to approve the agenda. Funk seconded followed by all ayes from Smiarowski, Cromer and Funk. Peasley and Evans were absent.
The consent agenda, consisting of previous meeting minutes and one open enrollment out to another district meeting requirements was approved with a motion by Funk and a second from Cromer. Motion passes with ayes from Smiarowski, Cromer and Funk. Peasley and Evans were absent.
With a motion by Cromer and a second from Funk the Board voted to go into Closed Session in reference to Iowa Code 21.5(1) of the open meetings law to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that the individual’s reputation, as the individual has requested a closed session.” A roll call vote was taken to enter closed session. Smiarowski, yes; Funk, yes; and Cromer, yes. Peasley and Evans were absent.
The group went into closed session
The Board returned to open session at 7:44 pm.
The Board took no action on the closed session.
With a motion by Funk and a second from Cromer the Board voted to go into Closed Session in reference to Iowa Code 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential. A roll call vote was taken to enter closed session. Smiarowski, yes; Funk, yes; and Cromer, yes; Evans, yes. Peasley was absent.
The group went into closed session.
The Board returned to open session at 7:56 pm
Additional guests joining the meeting were Kara Hilton, Stevie Parmer, Linda Horton, Renae Poush, Kimberly Hayes, Pamela Woollis, Claudia Brown and Stephanie Bear.
Upon returning to open session, Cromer made a motion to adopt Mormon Trail CSD’s Emergency Response Plan. Evans seconded followed by all aye votes from Funk, Cromer, Smiarowski and Evans. Peasley was absent. The State requires that all Districts have a comprehensive plan in place for emergency situations. The plan is not a public document.
Cromer made a motion to accept the resignations of Amy Horton, JH volleyball coach and Lori Reed, Elementary/Administrative Secretary. The motion was seconded by Funk followed by all aye votes from Funk, Cromer, Smiarowski and Evans. Peasley was absent. The District would like to extend their appreciation and thank both ladies for their service to the District. Reed has worked for the District since 1990.
Sandy Moore, head of the District’s Nutrition Program, made her recommendation to the Board to accept the bid submitted by Kohls Wholesale for groceries for the 2019-20 school year. Kohls was the only bid received out of 3 sent. Funk made a motion to accept Moore’s recommendation for Kohls. Cromer seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.
Dairy/milk bids were received from AE Dairy and Hiland Dairy. Moore recommended the low bid from AE Dairy be accepted for the upcoming 2019-20 school year. Evans made the motion to go with AE Dairy. Cromer seconded. Smiarowski, Funk, Cromer, and Evans voted ayes. Peasley was absent.
Evans made a motion to accept Agriland FS’s low LP bid of $.87 per gallon. Funk seconded followed by ayes from Smiarowski, Funk and Evans. Cromer abstained. Peasley was absent. MFA submitted a bid of $.899 per gallon.
Cromer motioned to approve a four-day week innovative schedule beginning in 2020-2021.Funk seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.
Cromer made a motion to approve increasing the salary to $13.50 per hour for Stevie Parmer who will assume the Activity Accounting duties currently being done by Reed. Parmer will also remain the high school secretary and perform the added role of Superintendent’s secretary. An Elementary Secretary will be hired at $9.50 per hour with duties to be determined later. Funk seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.
Parmer will continue to work in Garden Grove where Superintendent Phillips will make his new office.
Evans made a motion to keep registration fees the same as last year. Breakfast and Lunch prices will also remain the same.
Full price Reduced price
Book rent $35 $25
Student lunch $2.15 $.40
Student breakfast $1.25 $.30
Extra Milk $.40
The motion includes activity pass prices. All prices will remain the same with the addition of a new adult pass price.
Student activity pass $30 ea
Family of 3 or more children $70 per family
Adult pass $100 ea
Senior Citizen pass $25 ea
Technology deposit $50
(one-time refundable charge
for grades 9-12)
Cromer seconds the motion followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.
Hourly and Certified substitutes will receive the same pay as last year with a motion by Funk and a second by Cromer followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent. Hourly subs will receive $8.25 per hour and Teacher subs will receive $110 for a full day.
The District’s depositories were approved with a motion by Evans and a second from Funk followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent. Great Western Bank and ISJIT (Iowa Schools Joint Investment Trust) were both approved in the following resolution:
RESOLUTION NAMING DEPOSITORIES
The Mormon Trail Community School Board of Education designates the following named banks to be depositories of the Mormon Trail Community School District for the 2019-20 school year and that funds are not to be exceeded in the amounts stated below.
Great Western Bank Humeston, Iowa $2,000,000
ISJIT Des Moines, Iowa $2,000,000
Cromer made a motion to approve the billing from MDL insurance for 2019-20. Funk seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.
As official results of the PPEL vote had not yet been received, the Board could not approve the official canvas of votes. Rash will contact the Wayne County Auditor and Ahler’s Law. Unofficially, the PPEL vote passed on June 25, 2019.
Funk made a motion to have Fesler Automotive find the District a white Ford Explorer XLT with 35,000 miles or less for $27,500. The vehicle should be CPO’d (certified pre-owned) which comes with a good warranty. Cromer seconded followed by ayes from Smiarowski, Funk, Cromer, and Evans. Peasley was absent.
Funk made a motion seconded by Cromer to approve the bills and financials. All present voted aye. Peasley was absent.
Cromer made a motion to adjourn the meeting. Funk seconded. All voted in agreement. President Smiarowski closed the meeting at 9:47 pm
The next meeting of the Mormon Trail Board will be held August 12, 2019 at 7:00 pm.
____________________________ ___________________________
President, Board of Education Secretary, Board of Education
These minutes are written as recorded by the Board Secretary and are subject to approval at the next regular board meeting. Peggy Rash, Board Secretary/Treasurer