MORMON TRAIL COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETING
June 11, 2020
President Evans called the Regular meeting of the Mormon Trail Board of Directors to order at 6:38 p.m. in the Garden Grove District office. Answering roll call were board members Cromer, Evans, Dachenbach, Bear and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe Board Secretary Peggy Rash, John Hansen, Janice Downen, Teri Indorf, and Keith Indorf were also present. Six guests joined the hearing via ZOOM.
Janice Downen was present to ask the Board what their plans for the Garden Grove School were once it is vacated. She told the Board of a project one of her sons, Justin was involved in called the greenberetproject.org. Mrs. Downen was told Board Policy would have to be followed once the District was ready to vacate the building and thanked her for coming.
The agenda was approved with a motion by Cromer and a second from Dachenbach. Motion passes with all present voting aye.
The consent agenda, consisting of previous meeting minutes and open enrollment requests was approved with a motion from Smiarowski, a second by Bear and ayes from all present. There were no new open enrollments in or out of the District to report
First under action items there were no resignations to act upon.
New contracts were approved for the following:
Katie Newton – Assistant HS Softball- motion by Smiarowski, second by Cromer. All aye votes to approve.
Mona Baker – 60% Ag 40% At Risk – motion by Cromer, second by Dachenbach. All aye votes to approve.
Cheryl Paugh – Family and Consumer Science – motion by Smiarowski, second by Bear. All aye votes to approve.
Becca Dowdy – JH English – motion by Dachenbach, second by Smiarowski. All aye votes to approve.
Kathay Hoyt – .80 Nurse – motion by Cromer, second by Dachenbach. Dachenbach, Bear, Cromer and Evan vote aye. Smiarowski abstains. Motion passes.
John Hansen spoke to the Board about contracts. DLR will be redoing the contract, including doing an amendment for some changes needed to the original contract. Hansen is hoping for Spring bidding. No action was required.
Keith Indorf, Transportation Director was present to get approval of the Board to purchase a 2002 GMC from Chariton Ford. Price is $10,900. Motion by Cromer, second by Dachenbach, followed by all aye votes to approve.
Next, the Board approved the Seniors to go to the Lake of the Ozarks on their Senior trip June 12-15th. Cromer made the motion to approve followed by a second from Dachenbach. All present voted aye to approve the trip. Teri Indorf and Marc Smiarowski will be accompanying the group.
Smiarowski made a motion to allow Brad Krutsinger to purchase his assigned laptop for $900 upon his leaving the District at the end of this school year. Cromer seconded followed by all aye votes to approve.
Dachenbach made a motion to purchase the Tait property south of the current Humeston school for $45,000. June 30, 2020 has been set to close on the property. Smiarowski seconded followed by all aye votes from Bear, Evans, Cromer, Dachenbach and Smiarowski. Motion passes.
The second reading of a Post Issuance Compliance Policy (704.2A) for Tax Exempt Obligations was approved and the third reading waived with a motion by Smiarowski and a second by Cromer. All present voted aye to approve the new policy.
Technology deposits paid by students graduating or leaving the District were approved for reimbursement with a motion from Smiarowski and a second by Dachenbach. All present voted aye to approve.
The final payment of $174,230.16 for the District’s bus lease agreement for school buses leased in 2018 was approved with a motion from Cromer and a second by Dachenbach. All present voted aye to approve the payoff.
The depository resolution naming banks and maximum deposits was amended as follows:
RESOLUTION NAMING DEPOSITORIES
Amended 6/11/2020
The Mormon Trail Community School Board of Education designates the following named banks to be depositories of the Mormon Trail Community School District for the remainder of the 2019-20 school year and the 2020-2021 school year and that funds are not to be exceeded in the amounts stated below.
Great Western Bank Humeston, Iowa $2,000,000 increase to $8,500,000
ISJIT Des Moines, Iowa $2,000,000 increase to $3,000,000
Motion by Cromer, second by Bear, followed by ayes from Bear, Smiarowski, Cromer, Dachenbach and Evans to pass the resolution.
The District’s Life and LTD policy renewal with Guardian was approved with a motion from Smiarowski and a second from Cromer. The motion passes with all aye votes from all present.
The District’s membership to RSAI (Rural School Advocates of Iowa) for 2020-21 was approved with a motion by Dachenbach and a second by Cromer. All present voted aye to approve.
With a motion by Smiarowski, a second by Cromer followed by all aye votes, the Board approved the financial software renewal provided by Grant Wood AEA. Cost is $6081 per year.
The following resolutions related to GO Bonds were approved:
GO Bond Resolutions, in summary
Item #15. Resolution appointing paying agent, bond registrar, transfer agent – Every bond must have a Paying Agent, Registrar (keeps track of who owns the bond), and a Transfer Agent. This resolution appoints UMB Bank, n.a. to perform these services for the District. – motion by Bear, second by Dachenbach, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.
Item #16. Approval of the form of Tax Exemption—The Bonds are issued on a tax-exempt basis. That means the interest on the Bonds is exempt from federal income taxes for the holder of the Bond. The IRS has several rules and regulations relating to tax-exempt bonds, including that the District must state its reasonable expectations regarding the use of the bond proceeds at the time the Bonds are issued, which are documented in this Certificate. For example, the District must states its expectations that the use of the facilities financed with the Bond proceeds must be for the benefit of the public and will not be used in the private trade or business of any non-governmental entity; or that the District will rebate to the federal government any arbitrage earnings above the bond yield. – motion by Cromer, second by Dachenbach followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.
Item #17. Approval of Continuing Disclosure Certificate—The Bonds are subject to certain portions of the federal securities laws. Rule 15c2-12 of the federal Securities and Exchange Commission imposes annual disclosure requirements on the District. The Rule requires the underwriter (purchaser of the bonds) to secure a written agreement with the Issuer (the District) to provide annual financial information and operating data while the Bonds are outstanding and also provide “event notices” if certain events occur while the Bonds are outstanding (i.e., a rating change, defeasance of Bonds, etc.). This Certificate is the written agreement between the District and the underwriter and represents the District’s promise to provide the above-referenced information to the bond holders. Further, the Certificate describes what financial information and operating data must be disclosed by the District as well as which events trigger the obligation to provide “event notices”. – motion by Bear, second by Cromer followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.
Item #18. Resolution Authorizing Issuance of Bonds—This resolution authorizes the issuance of the Bonds, sets various terms of the Bonds (i.e., call date, interest rate, etc.) and levies a sufficient tax to pay principal and interest on the Bonds. – motion by Dachenbach, second by Bear, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.
The following resolutions related to SAVE Bonds were approved:
SAVE Bonds resolutions, in summary,
Item#19. Resolution Appointing Paying Agent, Bond Registrar, Transfer Agent – Every bond must have a Paying Agent, Registrar (keeps track of who owns the bond), and a Transfer Agent. This resolution appoints UMB Bank, n.a. to perform these services for the District. – motion by Bear, second by Dachenbach, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.
Item#20. Approval of the form of Tax Exemption—The Bonds are issued on a tax-exempt basis. That means the interest on the Bonds is exempt from federal income taxes for the holder of the Bond. The IRS has several rules and regulations relating to tax-exempt bonds, including that the District must state its reasonable expectations regarding the use of the bond proceeds at the time the Bonds are issued, which are documented in this Certificate. For example, the District must states its expectations that the use of the facilities financed with the original bond proceeds must be for the benefit of the public and will not be used in the private trade or business of any non-governmental entity; or that the District will rebate to the federal government any arbitrage earnings above the bond yield. – motion by Cromer, second by Dachenbach, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.
Item#21. Resolution Authorizing Issuance of Bonds—This resolution authorizes the issuance of the Bonds, sets various terms of the Bonds (i.e., call date, interest rate, etc.) and places a first lien on the District’s SAVE revenues in order to pay principal and interest on the Bonds. – motion by Cromer, second by Bear, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.
Motion by Bear and second by Dachenbach to approve the Bills and Financials. Motion is approved with all present voting aye.
Cromer motioned that the meeting be adjourned. Dachenbach seconded with all voting in favor of adjournment. Evans closed the meeting at 9:07 p.m.
The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held July 8, 2020 @ 6:30 pm in the District Office in Garden Grove.
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President, Board of Education Secretary, Board of Education
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Date Date
These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting. Peggy Rash, Board Secretary/Treasurer