June 26,2018 Special Meeting


Special Meeting

June 26, 2018    

President Smiarowski called the special meeting of the Mormon Trail Board of Education to order at 5:35 p.m. in the Humeston Elementary Library. Answering roll call were board members Evans, Cromer, Peasley, Funk and Smiarowski. Superintendent Kerry Phillips, Principal Becky Stripe and Board Secretary Peggy Rash were also present. Guests signing in were Claudia Brown, Kimberly Hayes, Teela Waugh and Crystal Boggs.

Mr. Phillips ask Claudia Brown to speak to the Board about TLC. Brown told the Board she and Stephanie Vititoe have been going over Instructional Coach duties and professional development. They are in the process of rewriting the TLC plan for 2018-19. The group will go to training later this summer.

The agenda was approved with a motion by Peasley and a second by Cromer. All present voted aye.

The consent agenda did not have any items needing approval.

Cromer made a motion to approve and to offer a 2018-19 contract to Becky Stripe for K-12 Principal. Duties start July 1, 2018. Salary is $72,500 for a 230 day contract. Benefits include Life, LTD, Family medical, vision and dental and personal and sick. Leave. Stripe will have no Athletic/Activities duties this year. Evans seconded followed by all aye votes.

There were no resignations to report.

Buses were next up for discussion. Four 2019 Bluebird 77 passenger buses were delivered June 22, 2018. Peasley presented and read the Lease Resolution up for adoption to complete the lease purchase transaction for three of the buses with Farmers State Bank. Rash paid for one of the buses when they were delivered. The amount was $87,539. VIN 1BAKGCEA0KF354893



     WHEREAS, the ‎Mormon Trail Community School District Board of Directors is the governing body of and possesses the general legislative power of the Mormon Trail Community School District (hereinafter referred to as the “Issuer”); and

     WHEREAS, the Issuer is authorized to approve Lease-Purchase Agreements under Iowa Code; and

     WHEREAS, the Issuer has heretofore determined that financing for the acquisition and leasing of certain equipment pursuant to the Lease Purchase Agreement (as defined herein) is for the benefit of the inhabitants of the Mormon Trail Community School District, and the promotion of their welfare and prosperity, and

     WHEREAS, the Lessee (as defined herein) desires to acquire the following described property pursuant to the Lease Purchase Agreement:

2019 Blue Bird Bus bearing VIN 1BAKGCEA7KF354891

2019 Blue Bird Bus bearing VIN 1BAKGCEA9KF354892

2019 Blue Bird Bus bearing VIN 1BAKGCEA0KF354890

(hereinafter the “Equipment”); and

     WHEREAS, the following documents or instruments have been presented to the Issuer at its meeting;

(a) Lease Agreement;

(b) Schedule to Lease Agreement;

(c) Essential Use Letter; optional

(d) Incumbency Certificate; optional

     NOW, THEREFORE, BE IT RESOLVED by the Issuer as follows:

     Section 1.  The form, terms, and provisions of the Lease Purchase Agreement by and between Mormon Trail Community School District as Lessee and Farmers State Bank, as Lessor dated 6/22/2018 with a term of 24 months and payments in the amount of $93,088.74 and $174,230.16 (such agreement is referred to herein as the “Lease Agreement”), are hereby approved, and all the terms, provisions and conditions of the Lease Purchase Agreement are incorporated herein by reference as if set out in this Resolution, and such Lease Purchase Agreement shall constitute a valid and binding obligation of the Issuer.

     Section 2.  The form, terms, and provisions of the Schedule to the Lease, (the Essential Use Letter), (the Certificate of Appropriation), (the Incumbency Certificate), (the Certificate with Respect to Arbitrage), and the Bill of Sale (such documents shall be referred to hereinafter as “Peripheral Lease Documents”), are hereby approved, and all the terms, provisions and conditions of the Peripheral Lease Documents are incorporated herein by reference as if set out in this Resolution.

     Section 3. Marc Smiarowski and Peggy Rash are hereby authorized to execute the Lease Purchase Agreement and any of the Peripheral Lease Documents requiring execution and such persons are hereby authorized to take any and all such action and execute such other documents as may be required to carry out and/or give effect to the transaction contemplated by the Lease Purchase Agreement.

      Section 4.  The Lease Purchase Agreement is hereby designated a “Qualified Tax-Exempt Obligation”.  By such term Issuer intends that the Equipment purchased pursuant to the Lease Agreement shall be used solely by a governmental entity, and Issuer (and its subordinate entities) shall not issue obligations in excess of $10,000,000 in this calendar year.

     Section 5.  This Resolution is made pursuant to the provisions of Iowa Code.

     Section 6.  This Resolution shall take effect immediately upon its adoption.

Evans made a motion to adopt the resolution as presented and read. Funk seconded. Funk, Evans, Cromer, Peasley and Smiarowski voted in favor. There were no nay votes. Resolution is adopted.

A request for the Board to pay full tuition for Teela Waugh to acquire further certification in her current job position was approved with a motion by Peasley, a second by Funk and a unanimous vote of aye by Board members. The motion included a stipulation that the contract state that should the teacher cease employment with the District, Waugh will be required to repay the District a prorated amount of the total tuition previously paid to Northwestern College by the District. The agreement amends current board policy 408.1.

Brief reports were given by Administrators Becky Stripe and Kerry Phillips. Stripe announced the move of Crystal Boggs to First Grade and Teela Waugh to 4 yr old preschool. The District will seek an instructor  for 3 yr old preschool. Superintendent Phillips told of his plans to start updating Board Policies this coming year.

Cromer motioned that the meeting be adjourned. Peasley seconded with all voting in favor of adjournment.  Smiarowski closed the meeting at6:07 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held July 9, 2018 @ 7:00 p.m. in the Elementary Library.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer