Special Meeting Jan. 13, 2020

Special Meeting

Mormon Trail CSD

January 13, 2020

The Mormon Trail CSD Board of Directors met in special session Monday, January 13, 2020 in the Board Office at Garden Grove.

In the absence of President Evans, acting President, Marc Smiarowski called the meeting to order at 7:02 pm. Roll call was taken with the following recorded: Evans-absent; Bear-absent; Cromer-present; Dachenbach-present; Smiarowski-present. One guest, Lavern Tueth was present. Secretary Rash and Superintendent Phillips were also in attendance.

The agenda was approved with a motion by Cromer, a second from Dachenbach, followed by ayes from Cromer, Dachenbach and Smiarowski. Bear and Evans were absent.

There were no resignations to report.

There were no new contracts to issue.

The District’s MSA (Modified Supplemental Amount) Application in the amount of $4759 with a local match of $1586 for the At Risk/Dropout Budget for 2020-2021 was approved with a motion from Dachenbach and a second from Cromer. Ayes were heard from Cromer, Dachenbach and Smiarowski. Bear and Evans were absent.

Lavern Tueth presented acting president, Marc Smiarowski with petitions collected from eligible District voters for a special public measure proposition to be submitted at a school election.

With a motion by Cromer and a second by Dachenbach all banking permissions currently held by previous president Smiarowski will be transferred to newly elected president Patrick Evans effective immediately. Ayes were heard from Cromer, Dachenbach and Smiarowski. Bear and Evans were absent.

A resolution ordering a special election on March 3,2020 for the issuance of $5,515,000 General Obligation Bonds was read by Marc Smiarowski.

Dachenbach motioned to accept the signed petitions as presented to acting President Smiarowski by Mormon Trail citizen, Lavern Tueth and verified by Board Secretary Rash. The motion was seconded by Cromer. The following votes were heard: Cromer, yes; Dachenbach, yes; and Smiarowski yes. Bear and Evans were absent.

The President declared the Resolution adopted as follows:

RESOLUTION ORDERING A SPECIAL ELECTION ON THE ISSUANCE OF $5,515,000 GENERAL OBLIGATION SCHOOL BONDS

WHEREAS, there has been filed with the President of this Board a Petition of eligible electors of this School District asking that an election be called to submit the question of contracting indebtedness and issuing bonds of the School District in an amount not to exceed $5,515,000 to provide funds to provide funds to construct, build, furnish and equip an elementary school addition and to improve the site; and

WHEREAS, this Board has examined the Petition and finds that it is signed by eligible electors of the School District numbering at least 25% of those voting at the last election of school officials and that the purposes set forth in the petition cannot be accomplished within the limit of one and one-quarter percent of the assessed value of the taxable property in the School District; and

WHEREAS, the proposal for the issuance of Bonds or any other proposal incorporating any portion of it has not or will not have been submitted to the qualified electors of the School District for a period of at least six months prior to the date of election being called in these Proceedings;

WHEREAS, this Board has also determined it is necessary to submit at the special school election the proposition of authorizing the Board of Directors to levy annually a tax exceeding Two Dollars and Seventy Cents ($2.70) per Thousand Dollars ($1,000), but not exceeding Four Dollars and Five Cents ($4.05) per Thousand Dollars ($1,000) of the assessed value of the taxable property to pay the principal of and interest on bonded indebtedness; the Board acknowledges that approval of this proposition does not limit the source of payment of the Bonds and interest but only restricts the amount of Bonds which may be issued:

NOW, THEREFORE, IT IS RESOLVED BY THE MORMON TRAIL COMMUNITY SCHOOL DISTRICT, IN THE COUNTIES OF WAYNE, CLARK, DECATUR AND LUCAS, STATE OF IOWA:

  1. 1.That an election is called of the qualified electors of the Mormon Trail Community School District in the Counties of Wayne, Clark, Decatur and Lucas, State of Iowa, on Tuesday, March 3, 2020.  The following Proposition is approved, and the Secretary is authorized and directed to submit and file the Proposition for the Ballot with the Wayne County Commissioner of Elections at least 46 days prior to the election. 

PROPOSITION ___

Shall the Board of Directors of the Mormon Trail Community School District in the Counties of Wayne, Clark, Decatur and Lucas, State of Iowa, be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $5,515,000 to provide funds to provide funds to construct, build, furnish and equip an elementary school addition and to improve the site?

  1. 2.Because it is necessary to approve a tax levy for the payment of principal and interest on the above Proposition, the following question also will be submitted to the qualified electors at the special election held on Tuesday, March 3, 2020:

PROPOSITION ___

Shall the Board of Directors of the Mormon Trail Community School District in the Counties of Wayne, Clark, Decatur and Lucas, State of Iowa, be authorized to levy annually a tax exceeding Two Dollars and Seventy Cents ($2.70) per Thousand Dollars ($1,000), but not exceeding Four Dollars and Five Cents ($4.05) per Thousand Dollars ($1,000) of the assessed value of the taxable property within said school corporation to pay the principal of and interest on bonded indebtedness of said school corporation, it being understood that the approval of this proposition shall not limit the source of payment of the bonds and interest, but shall only operate to restrict the amount of bonds which may be issued?

[END OF BALLOT LANGUAGE]

  1. 3.That the notice of the election and ballot form used at the election shall be prepared in accordance with the provisions of the Iowa Code and Iowa Administrative Rules.
  2. 4.That the Election Board for the Voting Precinct or precincts be appointed by the County Commissioner of Elections for each County conducting an election, not less than 15 days before the election.
  3. 5.The Commissioner of Elections for each County conducting an election is requested and directed to make publication of the Notice of Election at least once, not less than four days nor more than twenty days prior to the election, in a newspaper that meets the requirements of Section 49.53(2), Code of Iowa.
  4. 6.Wayne County, Iowa is the Controlling County for this election.
  5. 7.That the County Commissioner of Elections for each County conducting an election shall prepare all ballots and election registers and other supplies necessary for the proper and legal conduct of this election and the Secretary of the Board is directed to cooperate with these Commisioners of Elections in the preparation of the necessary proceedings.
  6. 8.That the Secretary is directed to file a certified copy of this Resolution in the Office of the County Commissioner of Elections of the Controlling County to constitute the “written notice” to the County Commissioner of Elections of the election date, required to be given by the governing body under the provisions of Chapter 47, Code of Iowa .

PASSED AND APPROVED this 13th day of January, 2020.

There were no additional discussions. Acting President Smiarowski closed the meeting at 7:42 pm with a motion from Cromer, a second from Dachenbach followed by ayes from Cromer, Dachenbach and Smiarowski. Bear and Evans were absent.

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President Board Secretary

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Date Date

These minutes were written as recorded by the Board Secretary and subject to approval at the next regular Board meeting.