Regular Board Meeting

MORMON TRAIL COMMUNITY SCHOOLS SCHOOL BOARD MEMBERS                                         ADMINISTRATION Pat Evans, President             Stephanie Bear               Kerry Phillips, Superintendent Marc Smiarowski, Vice President Jeremy Cromer               Becky Stripe, Principal Elizabeth … [Continue Reading]

Bulletin Week of September 14

Saint News Monday, September 14, 2020 Breakfast Lunch Monday French Toast Sticks Juice Fresh Fruit Pancake Syrup Chicken Nuggets Baked Beans Fresh Veggies Tropical Fruit Bread/Jelly Tuesday Mini Pancakes Juice Fresh Fruit Pancake … [Continue Reading]

Return to Learn

Click on the link below to view the return to learn information. Return to Learn Health of student Guidelines Mormon Trail Student Return to School Draft … [Continue Reading]

School Supply List

Preschool 1 Pocket Folder 1 Bottle of Glue 2 Packs Dry Erase Markers 1 Box Washable Markers 1 Pair of Gym Shoes (Preferably Velcro) Full-Sized Backpack - No Wheels 1 Box Dixie Cups Plastic Resting Mat and Thin Blanket 2 Rolls of Paper Towels 4 Pack of Playdoh 1 Bottle of Bubbles 1 Pack … [Continue Reading]

I-Smile

Exciting News! I-Smile™ program has received legal approval to start using the electronic I-Smile™ @ School consent/release form! The link to the form is: https://is.gd/ismileconsent  and may be used immediately!   We are hoping to utilize this process in an effort to be … [Continue Reading]

Free and Reduced Lunch Information

Click on the following links for information on free and reduced information and for application.   Letter to Households     How to Apply 12.20 … [Continue Reading]

Jostens Order Link

To make your ordering easier, we have attached the link to Jostens. Click the following link to view and place an order.   https://www.jostens.com/apps/store/customer/1071756/Mormon-Trail-High-School/       … [Continue Reading]

Sign up for alerts by text message.

Mormon Trail school is set up to use the online Farmer's Bank Community Connection system, which will send text messages or e-mails regarding school closings or game cancellations to those who request them. The following directions should take about five minutes to set up the alerts to come to … [Continue Reading]

Free and Reduced Price School Meals

5/20 INFORMATION LETTER FOR WEB-BASED APPLICATIONS Frequently Asked Questions About Free And Reduced Price School Meals

Dear Parent/Guardian:

Children need healthy meals to learn. Mormon Trail CSD offers healthy meals every school day. Breakfast cost $1.35; lunch costs $2.25. Your children may qualify for free meals/milk or for reduced price meals. Reduced price is $0.30 for breakfast and $0.40 for lunch. If you need assistance completing this web-based application contact Ashley Eslick, Secretary (641)877-2521 aeslick@mormontrailcsd.org.

Below are some common questions and answers to help you with the application process.

1. WHO CAN GET FREE OR REDUCED PRICE MEALS?

● All children in households receiving benefits from Food Assistance, the Family Investment Program (FIP) or a few specific Medicaid programs are eligible for free or reduced price meals.

● Foster children that are under the legal responsibility of a foster care agency or court are eligible for free meals.

● Children participating in their school’s Head Start program are eligible for free meals.

● Children who meet the definition of homeless, runaway, or migrant are eligible for free meals.

Children may receive free or reduced price meals if your household’s income is at or below the limits on the Federal Income Eligibility Guidelines below. (Requires submitting an Application for Free and Reduced Price Meals/Milk.)

FEDERAL INCOME ELIGIBILITY GUIDELINES for School Year 2020-2021

Household Size Yearly Monthly Twice per Month Every Two Weeks Weekly 1 23,606 1,968 984 908 454 2 31,894 2,658 1,329 1,227 614 3 40,182 3,349 1,675 1,546 773 4 48,470 4,040 2,020 1,865 933 5 56,758 4,730 2,365 2,183 1,092 6 65,046 5,421 2,711 2,502 1,251 7 73,334 6,112 3,056 2,821 1,411 8 81,622 6,802 3,401 3,140 1,570 Each additional person: 8,288 691 346 319 160

2. SHOULD I COMPLETE OUT AN APPLICATION IF I RECEIVED A LETTER THIS SCHOOL YEAR SAYING MY CHILDREN ARE ALREADY APPROVED FOR FREE OR REDUCED PRICE MEALS? No, but please read the letter carefully and follow the instructions. If any children in your household were missing from your notification, contact: Ashley Eslick 403 S. Front St. PO Box 156 Humeston, Iowa 50123 (641)877-2521 immediately as eligibility for free or reduced price meals is extended to all school age children in a household. If you did not receive a letter from the school, but received a Free Lunch Notice from DHS, submit this letter to your children’s school. You may add any students living in your household who are not listed on the letter. Also, if someone in your household receives food assistance and you did not receive either of these letters, you may complete an application listing the case number as this will qualify all school age children in your household for free meals. If you were informed that your children will get reduced price meals automatically, see the income guidelines above and if you feel you would qualify for free meal benefits, complete an application for free and reduced price meals.

3. WHAT IF WE HAVE FOSTER CHILDREN? Households with foster and non-foster children may choose to include the foster child as a

household member, as this may help other children in the household qualify for benefits. If the foster family is not eligible for free or reduced price meal benefits, that does not prevent a foster child from receiving free meal benefits.

4. HOW DO I KNOW IF MY CHILDREN QUALIFY AS HOMELESS, MIGRANT, OR RUNAWAY? Do the members of your household lack a

permanent address? Are you staying together in a shelter, hotel, or other temporary housing arrangement? Does your family relocate on a seasonal basis? Are any children living with you who have chosen to leave their prior family or household? If you believe children in your household meet these descriptions and haven’t been told your children will get free meals, please contact: Mormon Trail CSD, Bridgette Stark (641)877-2521 bstark@mormontrailcsd.org.

5. DO I NEED TO FILL OUT AN APPLICATION FOR EACH CHILD? No. Complete the Web-based Application for Free and Reduced

Price School Meals for all students in your household. We cannot approve an application unless complete eligibility information is submitted, so be sure to complete all required information.

6. MY CHILD’S APPLICATION WAS APPROVED LAST YEAR. DO I NEED TO FILL OUT A NEW ONE? Yes.

5/20 Your child’s application is only good for that school year and for the first few days of this school year, through June 1, 2021. You must complete a new application unless the school told you that your child is eligible for the new school year. When the carry-over period ends, unless you are notified that your children will receive free meals or you submit an application that is approved, the children must pay full price for school meals. The school is not required to send a reminder or a notice of expired eligibility.

7. I GET WIC. CAN MY CHILDREN GET FREE MEALS? Children in households participating in WIC may be eligible for free or reduced

price meals. Please complete the web-based application.

8. MAY I APPLY IF SOMEONE IN MY HOUSEHOLD IS NOT A U.S. CITIZEN? Yes. You, your children, or other household members do

not have to be U.S. citizens to apply for free or reduced price meals.

9. WILL THE INFORMATION I GIVE BE CHECKED? Yes. We may also ask you to send written proof of the household income you

report. You are not required to provide proof with your web-based application.

10. IF I DON’T QUALIFY NOW, MAY I APPLY LATER? Yes, you may apply at any time during the school year. For example, children with a parent or guardian who becomes unemployed may become eligible for free or reduced price meals if the household income drops below the income limit, if your household size goes up, or if you start getting Food Assistance, FIP or other benefits.

11. WHAT IF I DISAGREE WITH THE SCHOOL’S DECISION ABOUT MY APPLICATION? You should talk to school officials. You also may

ask for a hearing by calling or writing to: Ashley Eslick 403 S. Front Street PO Box 156 Humeston, Iowa 50123 (641)877-2521.

12. WHAT IF MY INCOME IS NOT ALWAYS THE SAME? List the amount that you normally receive. For example, if you normally make

$1000 each month, but you missed some work last month and only made $900, put down that you made $1000 per month. If you normally get overtime, include it, but do not include it if you only work overtime sometimes. If you have lost a job or had your hours or wages reduced, use your current income.

13. WHAT IF SOME HOUSEHOLD MEMBERS HAVE NO INCOME TO REPORT? Household members may not receive some types of

income we ask you to report on the application, or may not receive income at all. Whenever this happens please type a 0 in the field. However, if any income fields are left empty or blank, those will also be counted as zeroes. Please be careful when leaving income fields blank, as we will assume you meant to do so.

14. WE ARE IN THE MILITARY. DO WE REPORT OUR INCOME DIFFERENTLY? Your basic pay and cash bonuses must be reported as

income. If you get any cash value allowances for off-base housing, food, or clothing, or receive Family Subsistence Supplemental Allowance payments, it must also be included as income. However if your housing is part of the Military Housing Privatization Initiative, do not include your housing allowance as income. There are currently no active Military Housing Projects in Iowa as found on Active Military Housing Projects. Any additional combat pay resulting from deployment is also excluded from income.

15. DO I NEED TO PROVIDE MY SOCIAL SECURITY NUMBER? Only the last four digits of the Social Security Number of the household’s

primary wage earner or another adult household member (or an indication of “none”) is needed.

16. WHO CAN GET FREE MILK? If your school participates in the Special Milk Program for half day kindergarteners, your kindergarten

child may be eligible for free milk. Children who buy extra milk with a meal or if they eat breakfast or lunch and have an afternoon milk break, they are not eligible to receive free milk.

17. MY FAMILY NEEDS MORE HELP. ARE THERE OTHER PROGRAMS WE MIGHT APPLY FOR? To find out how to apply for Food

Assistance or other assistance benefits, contact your local assistance office or call 1-877-347-5678. Your children may be eligible for hawk-i (children’s health insurance) or a waiver of school fees. Read the information included in the web-based application for hawk-i information. A school waiver form may be part of the web-based application or available from your child’s school.

18. CAN CHILDREN WITH DISABILITIES GET FOOD SUBSTITUTIONS? If a child has a disability, as determined by a licensed medical

professional, and the disability prevents the child from eating the regular school meal, the school will make substitutions prescribed by the licensed medical professional. If a substitution is needed, there will be no extra charge for the meal. Please note, however, that the school is not required to make a substitution for a food allergy, unless it meets the definition of disability. Please call the school for further information.

19. DO I NEED TO REPORT MY RACE AND ETHNICITY? It is optional to complete the racial/ethnic portion of the application however if

you do not select race or ethnicity, one will be selected for you based on visual observation.

5/20 20. If you decide you do not want to complete an application electronically, you can obtain a paper application by contacting Ashley

Eslick (641)877-2521 aeslick@mormontrailcsd.org.

21. Translated applications are available at: http://www.fns.usda.gov/school-meals/translated-applications.

If you have other questions or need help, call (641)877-2521 aeslick@mormontrailcsd.org.

Sincerely,

Ashley Eslick

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1) Mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410;

(2) Fax: (202) 690-7442; or

(3) Email: program.intake@usda.gov. This institution is an equal opportunity provider.

Iowa Non-Discrimination Statement:

“It is the policy of this CNP provider not to discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity, national origin, disability, age, or religion in its programs, activities, or employment practices as required by the Iowa Code section 216.6, 216.7, and 216.9. If you have questions or grievances related to compliance with this policy by this CNP Provider, please contact the Iowa Civil Rights Commission, Grimes State Office building, 400 E. 14th St. Des Moines, IA 50319-1004; phone number 515-281-4121, 800-457-4416; website: https://icrc.iowa.gov/.”

Information Statement

The Richard B. Russell National School Lunch Act requires the information on this application. You do not have to give the information, but if you do not submit all needed information, we cannot approve your child for free or reduced-price meals.

5/20 You must include the last four digits of the social security number of the adult household member who signs the application. The social security number is not required when you apply on behalf of a foster child or you list a Food Assistance (FA), Family Investment Program (FIP) or Food Distribution Program on Indian Reservations (FDPIR) case number or other FDPIR identifier for your child or when you indicate that the adult household member signing the application does not have a social security number. We will use your information to determine if your child is eligible for free or reduced-price meals, and for administration and enforcement of the lunch and breakfast programs. We may share your eligibility information with education, health, and nutrition programs to help them evaluate, fund, or determine benefits for their programs, auditors for program reviews, and law enforcement officials to help them look into violations of programs rules

July 16, 2020 Special Board Meeting

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD MEETING

July 16, 2020

Board President Evans called the special meeting of the Mormon Trail Board of Directors to order at 6:35 pm. Answering roll call were board members Dachenbach, Bear, Cromer, Smiarowski and Evans. Superintendent Phillips, Principal Stripe and Secretary Rash were also present. Because the purpose of this meeting was to include a closed session,followed by an Exempt session, no ZOOM link was provided.

The agenda was approved with a motion by Smiarowski, a second from Cromer followed by ayes from all present.

Smiarowski motioned to go into closed session under Iowa Code Section 21.5(1)(i) – To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session, Dachenbach seconded the motion followed by the following roll call vote:

Evans aye; Cromer aye; Smiarowski aye; Bear aye; and Dachenbach aye.

The Board left closed session at 8:38. Cromer motioned to adjourn the meeting. Smiarowski seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans. 

President Evans closed the meeting at 8:38 p.m. 

Immediately following the Special Meeting the Mormon Trail CSD Board met in Exempt Session to discuss strategy regarding non-union employee wages.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held August 12, 2020 @ 6:30 pm in the District Office in Garden Grove and/or via ZOOM. 

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________  

 Date               Date

These minutes are written as recorded by Secretary Peggy Rash and are subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

July 9, 2020 Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR BOARD MEETING

July 9, 2020

President Evans called the Regular meeting of the Mormon Trail Board of Directors to order at 6:35 p.m. in the Garden Grove District office. Answering roll call were board members Cromer, Evans, Dachenbach, Bear and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe, Board Secretary Peggy Rash, Transportation Director, Keith Indorf, Secretary Stevie Parmer, and Food Director Sandy Moore were also present. Twelve guests joined the hearing via ZOOM.

The agenda was approved with a motion by Cromer and a second from Dachenbach. Motion passes with all present voting aye.

The consent agenda, consisting of previous meeting minutes and open enrollment requests was approved with a motion from Smiarowski, a second by Dachenbach and ayes from all present. There were no new open enrollments in or out of the District to report.

First under action items, the resignation of Ed Coffey, bus driver, was accepted with a motion by Cromer and a second from Smiarowski. All aye votes were heard to approve. The Board would like to thank Ed for his years of service and dedication to the Mormon Trail District

A new contract was approved for Scott Roberts to teach Driver’s Education. Roberts will receive $165 per each student completing the course. Student costs will be out of District $300, District $250, reduced $165. The motion was made by Cromer and seconded by Dachenbach. Motion passes with all aye votes from all present.

K-12 Principal Becky Stripe and Business Manager/Board Secretary Peggy Rash will both receive a 2.3% increase in their salaries effective July 1, 2020. Both will continue to receive insurance paid by the District. Motion by Smiarowski, second by Dachenbach followed by all ayes from those present to approve.

John Hansen was not present to address item #3.

Sandy Moore, Food and Nutrition Director, was up to discuss the Nutrition program for the coming year and to get bids approved for groceries and dairy. Moore said the Program will be audited this year. She is planning to meet with the Wellness committee soon to get things planned out. She plans to have a zoom link available for the discussion. Moore also updated the Board about the 4-day week and Covid-19 plans. Smiarowski made a motion to approve the following meal prices: Adults $4.00; students breakfast $1.35 lunch $2.25; free and reduced are unchanged. Bids for groceries from Kohl’s and Dairy from AE were also in the motion. Dachenbach seconded followed by all aye votes.

The contract with the Mormon Trail Education Association (MTEA) was approved which includes a 2.3% increase in the generator base for Schedule A certified wages. The generator base will increase from $30,971 to $31,683. TSS funding of $5229 per teacher will be added to bring the base starting wage from $35,000 to $36,912. Motion by Smiarowski, second by Dachenbach followed by all aye votes to approve. Certified Teachers will also contribute $33/month each towards health insurance.

Bear made a motion to approve $37,440.25 for the purchase of 100 Chromebooks and 55 tablets, cases, and licenses. Dachenbach seconded followed by all aye votes. PPEL funds will be used to purchase the technology.

An agreement with SWCC to provide college courses to students was approved with a motion by Smiarowski, a second from Bear followed by all aye votes.

An agreement with ISU for the Educator Preparation Program was approved with a motion by Smiarowski, a second by Bear followed by all aye votes.

Registration fees were approved as follows:

Motion by Bear, second by Dachenbach followed by all aye votes – Book fees $45 and the tech fee will be dropped and all amounts paid to date will be refunded by the end of the first semester.

Motion by Bear, second by Dachenbach followed by all aye votes – non-certified hourly sub rates will be the same as the beginning hourly rate for employees.

Motion by Smiarowski, second by Bear followed by all aye votes – Activity fees will remain the same.

Motion by Cromer, second by Smiarowski followed by all aye votes – to leave certified sub rates at $115 per day.

Smiarowski made a motion to approve June Davis purchasing her assigned laptop for $100 upon her retirement from the District. Cromer seconded followed by all aye votes from those present.

Next up were Propane bids. Agriland Farm Service submitted a bid of $.825 per gallon and United Farmers Coop submitted a bid of $.84 per gallon. Smiarowski motioned to accept the low bid from Agriland FS of $.825. Dachenbach seconded followed by aye votes from Evans, Bear, Smiarowski and Dachenbach. Cromer abstained. The Board would like to thank both bidders for their support of the District.

Next up, the Board was to review Board Policy 403.1. The policy discusses employee physicals. Drivers are required to pass DOT physicals to keep their driver’s authorization current. Smiarowski motioned to change the wording to allow Director Indorf to circumvent the current policy and allow drivers be sent to the most economical medical facility for their physicals. Dachenbach seconded followed by aye votes from Evans, Smiarowski, Dachenbach and Cromer. Bear abstained.

A 60/40 shared position for Human Resources with Wayne CSD was approved with a motion by Cromer and a second by Dachenbach. Aye votes were heard from Smiarowski, Evans, Cromer and Dachenbach. Bear abstained. Motion passes. Wayne CSD will hold the contract.

With a motion by Dachenbach and a second by Cromer MDL Insurance Services/Corydon were approved to provide liability and other insurance to the District. The second was followed by all aye votes to approve.

Smiarowski motioned to continue Jester breakdown insurance. Bear seconded followed by all aye votes to approve. Parmer, Utzke and Rash will meet with the Jester representative.

With a motion by Dachenbach and a second by Cromer MTCSD Leadership Committee’s preliminary Return to Learn Plan was approved for release to the public. All present voted aye in favor to approve.

With a motion by Bear and a second from Cromer the Board agreed to pay the golf coaches, Cale Moore and Cassie Moore one payment of their spring golf contract. Cromer, Smiarowski, Bear, and Evans voted aye to approve. Dachenbach abstained. The spring golf season was cancelled due to COVID-19.

Motion by Cromer and second by Dachenbach to approve the Bills and Financials. Motion is approved with all present voting aye.

Cromer motioned that the meeting be adjourned. Dachenbach seconded with all voting in favor of adjournment.  Evans closed the meeting at 9:30 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held July 8, 2020 @ 6:30 pm in the District Office in Garden Grove.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

June 22, 2020 Special Board Minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD MEETING

June 22, 2020

Board President Evans called the special meeting of the Mormon Trail Board of Directors to order at 6:30 pm. Answering roll call were board members Dachenbach, Bear, Cromer, Smiarowski and Evans. Superintendent Phillips was also present. Because the purpose of this meeting was to include a closed session, no ZOOM link was provided.

Cromer motioned to go into closed session under Iowa Code Section 21.5(1)(i) – To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session, Dachenbach seconded the motion followed by the following roll call vote:

Evans aye; Cromer aye; Smiarowski aye; bear aye; and Dachenbach aye.

Cromer motioned to adjourn the meeting. Dachenbach seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans. 

President Evans closed the meeting at 8:42 p.m. 

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held July 8, 2020 @ 6:30 pm in the District Office in Garden Grove and/or via ZOOM. 

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________  

 Date               Date

These minutes are written as recorded by board member Stephanie Bear and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

June 11, 2020 minutes

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR BOARD MEETING

June 11, 2020

President Evans called the Regular meeting of the Mormon Trail Board of Directors to order at 6:38 p.m. in the Garden Grove District office. Answering roll call were board members Cromer, Evans, Dachenbach, Bear and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe Board Secretary Peggy Rash, John Hansen, Janice Downen, Teri Indorf, and Keith Indorf were also present. Six guests joined the hearing via ZOOM.

Janice Downen was present to ask the Board what their plans for the Garden Grove School were once it is vacated. She told the Board of a project one of her sons, Justin was involved in called the greenberetproject.org. Mrs. Downen was told Board Policy would have to be followed once the District was ready to vacate the building and thanked her for coming.

The agenda was approved with a motion by Cromer and a second from Dachenbach. Motion passes with all present voting aye.

The consent agenda, consisting of previous meeting minutes and open enrollment requests was approved with a motion from Smiarowski, a second by Bear and ayes from all present. There were no new open enrollments in or out of the District to report

First under action items there were no resignations to act upon.

New contracts were approved for the following:

Katie Newton – Assistant HS Softball- motion by Smiarowski, second by Cromer. All aye votes to approve.

Mona Baker – 60% Ag 40% At Risk – motion by Cromer, second by Dachenbach. All aye votes to approve.

Cheryl Paugh – Family and Consumer Science – motion by Smiarowski, second by Bear. All aye votes to approve.

Becca Dowdy – JH English – motion by Dachenbach, second by Smiarowski. All aye votes to approve.

Kathay Hoyt – .80 Nurse – motion by Cromer, second by Dachenbach. Dachenbach, Bear, Cromer and Evan vote aye. Smiarowski abstains. Motion passes.

John Hansen spoke to the Board about contracts. DLR will be redoing the contract, including doing an amendment for some changes needed to the original contract. Hansen is hoping for Spring bidding. No action was required.

Keith Indorf, Transportation Director was present to get approval of the Board to purchase a 2002 GMC from Chariton Ford. Price is $10,900. Motion by Cromer, second by Dachenbach, followed by all aye votes to approve.

Next, the Board approved the Seniors to go to the Lake of the Ozarks on their Senior trip June 12-15th. Cromer made the motion to approve followed by a second from Dachenbach. All present voted aye to approve the trip. Teri Indorf and Marc Smiarowski will be accompanying the group.

Smiarowski made a motion to allow Brad Krutsinger to purchase his assigned laptop for $900 upon his leaving the District at the end of this school year. Cromer seconded followed by all aye votes to approve.

Dachenbach made a motion to purchase the Tait property south of the current Humeston school for $45,000. June 30, 2020 has been set to close on the property. Smiarowski seconded followed by all aye votes from Bear, Evans, Cromer, Dachenbach and Smiarowski. Motion passes.

The second reading of a Post Issuance Compliance Policy (704.2A) for Tax Exempt Obligations was approved and the third reading waived with a motion by Smiarowski and a second by Cromer. All present voted aye to approve the new policy.

Technology deposits paid by students graduating or leaving the District were approved for reimbursement with a motion from Smiarowski and a second by Dachenbach. All present voted aye to approve.

The final payment of $174,230.16 for the District’s bus lease agreement for school buses leased in 2018 was approved with a motion from Cromer and a second by Dachenbach. All present voted aye to approve the payoff.

The depository resolution naming banks and maximum deposits was amended as follows:

RESOLUTION NAMING DEPOSITORIES

Amended 6/11/2020

The Mormon Trail Community School Board of Education designates the following named banks to be depositories of the Mormon Trail Community School District for the remainder of the 2019-20 school year and the 2020-2021 school year and that funds are not to be exceeded in the amounts stated below.

Great Western Bank Humeston, Iowa $2,000,000  increase to $8,500,000

ISJIT Des Moines, Iowa $2,000,000  increase to $3,000,000

Motion by Cromer, second by Bear, followed by ayes from Bear, Smiarowski, Cromer, Dachenbach and Evans to pass the resolution.

The District’s Life and LTD policy renewal with Guardian was approved with a motion from Smiarowski and a second from Cromer. The motion passes with all aye votes from all present.

The District’s membership to RSAI (Rural School Advocates of Iowa) for 2020-21 was approved with a motion by Dachenbach and a second by Cromer. All present voted aye to approve.

With a motion by Smiarowski, a second by Cromer followed by all aye votes, the Board approved the financial software renewal provided by Grant Wood AEA.  Cost is $6081 per year.

The following resolutions related to GO Bonds were approved:

GO Bond Resolutions, in summary

Item #15. Resolution appointing paying agent, bond registrar, transfer agent – Every bond must have a Paying Agent, Registrar (keeps track of who owns the bond), and a Transfer Agent.  This resolution appoints UMB Bank, n.a. to perform these services for the District. – motion by Bear, second by Dachenbach, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item #16.    Approval of the form of Tax Exemption—The Bonds are issued on a tax-exempt basis.  That means     the interest on the Bonds is exempt from federal income taxes for the holder of the Bond.  The IRS has several rules and regulations relating to tax-exempt bonds, including that the District must state its reasonable expectations regarding the use of the bond proceeds at the time the Bonds are issued, which are documented in this Certificate.  For example, the District must states its expectations that the use of the facilities financed with the Bond proceeds must be for the benefit of the public and will not be used in the private trade or business of any non-governmental entity; or that the District will rebate to the federal government any arbitrage earnings above the bond yield. – motion by Cromer, second by Dachenbach   followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item #17. Approval of Continuing Disclosure Certificate—The Bonds are subject to certain portions of the federal securities laws.  Rule 15c2-12 of the federal Securities and Exchange Commission imposes annual disclosure requirements on the District.  The Rule requires the underwriter (purchaser of the bonds) to secure a written agreement with the Issuer (the District) to provide annual financial information and operating data while the Bonds are outstanding and also provide “event notices” if certain events occur while the Bonds are outstanding (i.e., a rating change, defeasance of Bonds, etc.).  This Certificate is the written agreement between the District and the underwriter and represents the District’s promise to provide the above-referenced information to the bond holders.  Further, the Certificate describes what financial information and operating data must be disclosed by the District as well as which events trigger the obligation to provide “event notices”.  – motion by Bear, second by Cromer followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item #18. Resolution Authorizing Issuance of Bonds—This resolution authorizes the issuance of the Bonds, sets various terms of the Bonds (i.e., call date, interest rate, etc.) and levies a sufficient tax to pay principal and interest on the Bonds. – motion by Dachenbach, second by Bear, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

The following resolutions related to SAVE Bonds were approved:

SAVE Bonds resolutions, in summary,

Item#19. Resolution Appointing Paying Agent, Bond Registrar, Transfer Agent – Every bond must have a Paying Agent, Registrar (keeps track of who owns the bond), and a Transfer Agent.  This resolution appoints UMB  Bank, n.a. to perform these services for the District. – motion by Bear, second by Dachenbach, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item#20. Approval of the form of Tax Exemption—The Bonds are issued on a tax-exempt basis.  That means the interest on the Bonds is exempt from federal income taxes for the holder of the Bond.  The IRS has several rules and regulations relating to tax-exempt bonds, including that the District must state its reasonable expectations regarding the use of the bond proceeds at the time the Bonds are issued, which are documented in this Certificate.  For example, the District must states its expectations that the use of the facilities financed with the original bond proceeds must be for the benefit of the public and will not be used in the private trade or business of any non-governmental entity; or that the District will rebate to the federal government any arbitrage earnings above the bond yield. – motion by Cromer, second by Dachenbach, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item#21. Resolution Authorizing Issuance of Bonds—This resolution authorizes the issuance of the Bonds, sets various terms of the Bonds (i.e., call date, interest rate, etc.) and places a first lien on the District’s SAVE revenues in order to pay principal and interest on the Bonds. – motion by Cromer, second by Bear, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Motion by Bear and second by Dachenbach to approve the Bills and Financials. Motion is approved with all present voting aye.

Cromer motioned that the meeting be adjourned. Dachenbach seconded with all voting in favor of adjournment.  Evans closed the meeting at 9:07 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held July 8, 2020 @ 6:30 pm in the District Office in Garden Grove.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

May 28, 2020 Special Board Meeting

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD MEETING

May 28, 2020

Board President Evans called the special meeting of the Mormon Trail Board of Directors to order at 5:00 pm via a ZOOM electronic meeting. Answering roll call via ZOOM were board members Dachenbach, Bear, Cromer, Smiarowski and Evans. Board Secretary Peggy Rash and Superintendent Phillips were also present via ZOOM. One guest, Matthew Gillespie from Piper Sandler was also present via ZOOM.

The agenda was approved with a motion by Cromer and a second from Bear. Dachenbach, Bear, Cromer, Smiarowski and Evans voted aye to approve. 

With a motion from Bear, the Board adopted a resolution introduced by Matthew Gillespie directing the sale of the SAVE Bonds to the most favorable bidder.

RESOLUTION DIRECTING THE SALE OF $1,738,000 SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE BONDS, SERIES 2020

This is the time and place for the sale of School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2020 (the “Bonds”);

WHEREAS, the School District has received proposals for the sale of the Bonds and has arranged for the sale of these Bonds to Pinnacle Public Finance, Inc., at a purchase price of par, plus accrued interest to date of delivery:

NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE MORMON TRAIL COMMUNITY SCHOOL DISTRICT IN THE COUNTIES OF WAYNE, CLARKE, DECATUR AND LUCAS, STATE OF IOWA:

Section 1. The sale of $1,738,000 School Infrastructure, Sales, Services and Use Tax Revenue Bonds, Series 2020, to be dated the date of delivery, for the purpose to construct, build, furnish and equip an elementary school addition and to improve the site, upon the following terms, is approved and confirmed.

Section 2. That the President and Secretary are authorized and directed to issue and deliver $1,738,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2020, in the aggregate principal amount of $1,738,000, each in the denomination of $100,000 or integral multiples of $1,000 in excess thereof, bearing interest and maturing as follows:

Principal Amount Interest Rate Maturity Date

$1,738,000 2.85% July 1, 2030

See attached

Section 3. That all acts of the Superintendent of Schools and Board Secretary done in furtherance of the sale of the Bonds are ratified and approved.

PASSED AND APPROVED this 28th day of May, 2020.

Cromer seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans to approve.

There were no discussion items.

Cromer motioned to adjourn the meeting. Dachenbach seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans. 

President Evans closed the meeting at 5:08 p.m. 

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 10, 2020 @ 6:30 pm in the District Office in Garden Grove and/or via ZOOM. 

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________  

 Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer