Mormon Trail

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

REGULAR BOARD MEETING

June 11, 2020

President Evans called the Regular meeting of the Mormon Trail Board of Directors to order at 6:38 p.m. in the Garden Grove District office. Answering roll call were board members Cromer, Evans, Dachenbach, Bear and Smiarowski. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe Board Secretary Peggy Rash, John Hansen, Janice Downen, Teri Indorf, and Keith Indorf were also present. Six guests joined the hearing via ZOOM.

Janice Downen was present to ask the Board what their plans for the Garden Grove School were once it is vacated. She told the Board of a project one of her sons, Justin was involved in called the greenberetproject.org. Mrs. Downen was told Board Policy would have to be followed once the District was ready to vacate the building and thanked her for coming.

The agenda was approved with a motion by Cromer and a second from Dachenbach. Motion passes with all present voting aye.

The consent agenda, consisting of previous meeting minutes and open enrollment requests was approved with a motion from Smiarowski, a second by Bear and ayes from all present. There were no new open enrollments in or out of the District to report

First under action items there were no resignations to act upon.

New contracts were approved for the following:

Katie Newton – Assistant HS Softball- motion by Smiarowski, second by Cromer. All aye votes to approve.

Mona Baker – 60% Ag 40% At Risk – motion by Cromer, second by Dachenbach. All aye votes to approve.

Cheryl Paugh – Family and Consumer Science – motion by Smiarowski, second by Bear. All aye votes to approve.

Becca Dowdy – JH English – motion by Dachenbach, second by Smiarowski. All aye votes to approve.

Kathay Hoyt – .80 Nurse – motion by Cromer, second by Dachenbach. Dachenbach, Bear, Cromer and Evan vote aye. Smiarowski abstains. Motion passes.

John Hansen spoke to the Board about contracts. DLR will be redoing the contract, including doing an amendment for some changes needed to the original contract. Hansen is hoping for Spring bidding. No action was required.

Keith Indorf, Transportation Director was present to get approval of the Board to purchase a 2002 GMC from Chariton Ford. Price is $10,900. Motion by Cromer, second by Dachenbach, followed by all aye votes to approve.

Next, the Board approved the Seniors to go to the Lake of the Ozarks on their Senior trip June 12-15^th. Cromer made the motion to approve followed by a second from Dachenbach. All present voted aye to approve the trip. Teri Indorf and Marc Smiarowski will be accompanying the group.

Smiarowski made a motion to allow Brad Krutsinger to purchase his assigned laptop for $900 upon his leaving the District at the end of this school year. Cromer seconded followed by all aye votes to approve.

Dachenbach made a motion to purchase the Tait property south of the current Humeston school for $45,000. June 30, 2020 has been set to close on the property. Smiarowski seconded followed by all aye votes from Bear, Evans, Cromer, Dachenbach and Smiarowski. Motion passes.

The second reading of a Post Issuance Compliance Policy (704.2A) for Tax Exempt Obligations was approved and the third reading waived with a motion by Smiarowski and a second by Cromer. All present voted aye to approve the new policy.

Technology deposits paid by students graduating or leaving the District were approved for reimbursement with a motion from Smiarowski and a second by Dachenbach. All present voted aye to approve.

The final payment of $174,230.16 for the District’s bus lease agreement for school buses leased in 2018 was approved with a motion from Cromer and a second by Dachenbach. All present voted aye to approve the payoff.

The depository resolution naming banks and maximum deposits was amended as follows:

RESOLUTION NAMING DEPOSITORIES

Amended 6/11/2020

The Mormon Trail Community School Board of Education designates the following named banks to be depositories of the Mormon Trail Community School District for the remainder of the 2019-20 school year and the 2020-2021 school year and that funds are not to be exceeded in the amounts stated below.

Great Western Bank Humeston, Iowa $2,000,000  increase to $8,500,000

ISJIT Des Moines, Iowa $2,000,000  increase to $3,000,000

Motion by Cromer, second by Bear, followed by ayes from Bear, Smiarowski, Cromer, Dachenbach and Evans to pass the resolution.

The District’s Life and LTD policy renewal with Guardian was approved with a motion from Smiarowski and a second from Cromer. The motion passes with all aye votes from all present.

The District’s membership to RSAI (Rural School Advocates of Iowa) for 2020-21 was approved with a motion by Dachenbach and a second by Cromer. All present voted aye to approve.

With a motion by Smiarowski, a second by Cromer followed by all aye votes, the Board approved the financial software renewal provided by Grant Wood AEA.  Cost is $6081 per year.

The following resolutions related to GO Bonds were approved:

GO Bond Resolutions, in summary

Item #15. Resolution appointing paying agent, bond registrar, transfer agent – Every bond must have a Paying Agent, Registrar (keeps track of who owns the bond), and a Transfer Agent.  This resolution appoints UMB Bank, n.a. to perform these services for the District. – motion by Bear, second by Dachenbach, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item #16.    Approval of the form of Tax Exemption—The Bonds are issued on a tax-exempt basis.  That means     the interest on the Bonds is exempt from federal income taxes for the holder of the Bond.  The IRS has several rules and regulations relating to tax-exempt bonds, including that the District must state its reasonable expectations regarding the use of the bond proceeds at the time the Bonds are issued, which are documented in this Certificate.  For example, the District must states its expectations that the use of the facilities financed with the Bond proceeds must be for the benefit of the public and will not be used in the private trade or business of any non-governmental entity; or that the District will rebate to the federal government any arbitrage earnings above the bond yield. – motion by Cromer, second by Dachenbach   followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item #17. Approval of Continuing Disclosure Certificate—The Bonds are subject to certain portions of the federal securities laws.  Rule 15c2-12 of the federal Securities and Exchange Commission imposes annual disclosure requirements on the District.  The Rule requires the underwriter (purchaser of the bonds) to secure a written agreement with the Issuer (the District) to provide annual financial information and operating data while the Bonds are outstanding and also provide “event notices” if certain events occur while the Bonds are outstanding (i.e., a rating change, defeasance of Bonds, etc.).  This Certificate is the written agreement between the District and the underwriter and represents the District’s promise to provide the above-referenced information to the bond holders.  Further, the Certificate describes what financial information and operating data must be disclosed by the District as well as which events trigger the obligation to provide “event notices”.  – motion by Bear, second by Cromer followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item #18. Resolution Authorizing Issuance of Bonds—This resolution authorizes the issuance of the Bonds, sets various terms of the Bonds (i.e., call date, interest rate, etc.) and levies a sufficient tax to pay principal and interest on the Bonds. – motion by Dachenbach, second by Bear, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

The following resolutions related to SAVE Bonds were approved:

SAVE Bonds resolutions, in summary,

Item#19. Resolution Appointing Paying Agent, Bond Registrar, Transfer Agent – Every bond must have a Paying Agent, Registrar (keeps track of who owns the bond), and a Transfer Agent.  This resolution appoints UMB  Bank, n.a. to perform these services for the District. – motion by Bear, second by Dachenbach, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item#20. Approval of the form of Tax Exemption—The Bonds are issued on a tax-exempt basis.  That means the interest on the Bonds is exempt from federal income taxes for the holder of the Bond.  The IRS has several rules and regulations relating to tax-exempt bonds, including that the District must state its reasonable expectations regarding the use of the bond proceeds at the time the Bonds are issued, which are documented in this Certificate.  For example, the District must states its expectations that the use of the facilities financed with the original bond proceeds must be for the benefit of the public and will not be used in the private trade or business of any non-governmental entity; or that the District will rebate to the federal government any arbitrage earnings above the bond yield. – motion by Cromer, second by Dachenbach, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Item#21. Resolution Authorizing Issuance of Bonds—This resolution authorizes the issuance of the Bonds, sets various terms of the Bonds (i.e., call date, interest rate, etc.) and places a first lien on the District’s SAVE revenues in order to pay principal and interest on the Bonds. – motion by Cromer, second by Bear, followed by the following votes; Bear aye; Cromer aye; Evans aye; Smiarowski aye; and Dachenbach aye. Motion passes.

Motion by Bear and second by Dachenbach to approve the Bills and Financials. Motion is approved with all present voting aye.

Cromer motioned that the meeting be adjourned. Dachenbach seconded with all voting in favor of adjournment.  Evans closed the meeting at 9:07 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held July 8, 2020 @ 6:30 pm in the District Office in Garden Grove.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD MEETING

May 28, 2020

Board President Evans called the special meeting of the Mormon Trail Board of Directors to order at 5:00 pm via a ZOOM electronic meeting. Answering roll call via ZOOM were board members Dachenbach, Bear, Cromer, Smiarowski and Evans. Board Secretary Peggy Rash and Superintendent Phillips were also present via ZOOM. One guest, Matthew Gillespie from Piper Sandler was also present via ZOOM.

The agenda was approved with a motion by Cromer and a second from Bear. Dachenbach, Bear, Cromer, Smiarowski and Evans voted aye to approve. 

With a motion from Bear, the Board adopted a resolution introduced by Matthew Gillespie directing the sale of the SAVE Bonds to the most favorable bidder.

RESOLUTION DIRECTING THE SALE OF $1,738,000 SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE BONDS, SERIES 2020

This is the time and place for the sale of School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2020 (the “Bonds”);

WHEREAS, the School District has received proposals for the sale of the Bonds and has arranged for the sale of these Bonds to Pinnacle Public Finance, Inc., at a purchase price of par, plus accrued interest to date of delivery:

NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE MORMON TRAIL COMMUNITY SCHOOL DISTRICT IN THE COUNTIES OF WAYNE, CLARKE, DECATUR AND LUCAS, STATE OF IOWA:

Section 1. The sale of $1,738,000 School Infrastructure, Sales, Services and Use Tax Revenue Bonds, Series 2020, to be dated the date of delivery, for the purpose to construct, build, furnish and equip an elementary school addition and to improve the site, upon the following terms, is approved and confirmed.

Section 2. That the President and Secretary are authorized and directed to issue and deliver $1,738,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2020, in the aggregate principal amount of $1,738,000, each in the denomination of $100,000 or integral multiples of $1,000 in excess thereof, bearing interest and maturing as follows:

Principal Amount Interest Rate Maturity Date

$1,738,000 2.85% July 1, 2030

See attached

Section 3. That all acts of the Superintendent of Schools and Board Secretary done in furtherance of the sale of the Bonds are ratified and approved.

PASSED AND APPROVED this 28th day of May, 2020.

Cromer seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans to approve.

There were no discussion items.

Cromer motioned to adjourn the meeting. Dachenbach seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans. 

President Evans closed the meeting at 5:08 p.m. 

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 10, 2020 @ 6:30 pm in the District Office in Garden Grove and/or via ZOOM. 

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________  

 Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD MEETING

May 26, 2020

Board President Evans called the special meeting of the Mormon Trail Board of Directors to order at 5:00 pm via a ZOOM electronic meeting. Answering roll call via ZOOM were board members Dachenbach, Bear, Cromer, Smiarowski and Evans. Board Secretary Peggy Rash and Superintendent Phillips were also present via ZOOM. One guest, Matthew Gillespie from Piper Sandler was also present via ZOOM.

The agenda was approved with a motion by Cromer and a second from Bear. Dachenbach, Bear, Cromer, Smiarowski and Evans voted aye to approve. 

The Superintendent of Schools and Secretary of the Board of Directors of the Mormon Trail Community School District in the Counties of Wayne, Clarke, Decatur and Lucas, State of Iowa, and the Financial Advisor for the District, met telephonically in the Superintendent’s Office, at 12:00 Noon on the above date to open sealed bids received and to then refer the bids to the Board of Directors for further action at its meeting to be held at 5:00 P.M. on this date at the Mormon Trail Community School District, Humeston, Iowa.

This being the time and place for the opening of bids for the sale of not to exceed $5,515,000 General Obligation School Bonds, Series 2020, the meeting was opened for the receipt of bids for the Bonds.

Sealed bids were filed and listed in the minutes while unopened, as follows:

Name & Address of Bidders:

Robert W. Baird & Co., Inc., Milwaukee, Wisconsin

D.A. Davidson & Co., Denver, Colorado

Northland Securities, Inc., Minneapolis, Minnesota

FHN Financial Capital Markets, Memphis, Tennessee

BOK Financial Securities, Inc., Dallas, Texas

The Superintendent, Secretary of the Board, and Financial Advisor opened the sealed bids received, and the best sealed bid was as follows:

Name & Address of Bidder:  Robert W. Baird & Co., Inc., Milwaukee, Wisconsin

Purchase Price: $5,704,824.75

Net Interest Cost: $1,173,808.58

True Interest Cost:   1.815069%

The Superintendent, Secretary of the Board, and Financial Advisor for the School Board referred the bids to the Board of Directors of the Mormon Trail Community School District for further consideration at its meeting to be held at 5:00 P.M. on this date in the District Office, 502 E. Main Street, Garden Grove, Iowa.

This is the time and place for the sale of General Obligation School Bonds, Series 2020.  The bids were previously received and opened by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor at a meeting held in the Superintendent’s Office at 12:00 Noon on this date.  The following bid was determined by the Superintendent, Secretary of the Board, and Financial Advisor as the best bid received.

Director Bear introduced the following Resolution and moved its adoption.  Director Cromer seconded the motion to adopt.  The roll was called and the vote was:

The President declared the Resolution adopted.

RESOLUTION DIRECTING THE SALE OF $5,515,000 general obligation school bondS, SERIES 2020

WHEREAS, pursuant to notice as required by law, bids have been received at public sale for the Bonds and evaluated; and the best bid was determined:

NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE Mormon Trail Community School District:

Section 1.  That the bid for the Bonds was determined by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor to be the best and most favorable bid received.  Bonds are awarded, based on the following bid:

Bidder: Robert W. Baird & Co., Inc. of Milwaukee, Wisconsin

Purchase Price: $5,716,277.80

Net Interest Cost: $1,124,402.20

True Interest Cost:   1.799220%

Section 2.  That the form of contract for the sale of the Bonds is approved and the President and Secretary are authorized and directed to execute the contract for sale of the Bonds on behalf of the School District.

Section 3.  That all acts of the Superintendent of Schools, Secretary of the Board, and Financial Advisor done in furtherance of the sale of the Bonds are ratified and approved. 

Section. 4.  The execution and delivery of the Representation Letter to DTC by the Issuer, in the form presented at this meeting with such changes, omissions, insertions, and revisions as the Secretary shall deem advisable is hereby authorized and execution of the Representation Letter by the Secretary shall be conclusive evidence of such approval.  The Representation Letter shall set forth certain matters with respect to, among other things, notices, consents, and approvals by Bondholders and payments on the Bonds.

PASSED AND APPROVED this 26th day of May, 2020.

There were no discussion items.

Cromer motioned to adjourn the meeting. Bear seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans. 

President Evans closed the meeting at 5:36 p.m. 

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 10, 2020 @ 6:30 pm in the District Office in Garden Grove and/or via ZOOM. 

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________  

 Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

SPECIAL BOARD MEETING

May 22, 2020

Board President Evans called the special meeting of the Mormon Trail Board of Directors to order at 12:31 pm via a ZOOM electronic meeting. Answering roll call via ZOOM were board members Dachenbach, Bear, Cromer, Smiarowski and Evans. Board Secretary Peggy Rash and Superintendent Phillips were also present via ZOOM. Two guests, Maddie Shelton and Stevie Parmer were signed on via ZOOM.

The agenda was approved with a motion by Cromer and a second from Bear. Dachenbach, Bear, Cromer, Smiarowski and Evans voted aye to approve. 

With a motion from Cromer, Stacie Porterfield was approved as TLC Instructional Coach. Porterfield’s one-year contract will be paid at her normal teaching salary plus an additional $8000 stipend for professional development. Dachenbach seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans to approve.

Cale Moore was approved as a full-time certified teacher with his assignment to be determined later, with a motion by Bear, a second from Cromer followed by all ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans.

There were no discussion items.

Cromer motioned to adjourn the meeting. Dachenbach seconded followed by ayes from Dachenbach, Bear, Cromer, Smiarowski and Evans. 

President Evans closed the meeting at 12:39 p.m. 

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 10, 2020 @ 6:30 pm in the District Office in Garden Grove and/or via ZOOM. 

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________  

 Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Public Hearing

May 13, 2020

President Evans called the Public Hearing to order at 6:35 pm for public comment “on the proposed issuance of approximately $2,200,000 school infrastructure sales, service, and use tax revenue bonds.”    Answering roll call were board members Cromer, Evans, Dachenbach, Bear and Smiarowski. Superintendent Kerry Phillips and Board Secretary Peggy Rash were also present. There were 14 visitors signing in with ZOOM. There were no public comments on the proposed issuance of approximately $2,200,000 school infrastructure sales, service, and use tax revenue bonds. Smiarowski made a motion to adjourn with Cromer seconding. All present voted aye. Evans closed the hearing at 6:45 pm.

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Regular Meeting

May 13, 2020

President Evans called the Regular meeting of the Mormon Trail Board of Directors to order at 6:46 p.m. in the Garden Grove District office. Answering roll call were board members Cromer, Evans, Dachenbach, Bear and Smiarowski. Superintendent Kerry Phillips and Board Secretary Peggy Rash were also present. There were 14 visitors signing in with ZOOM. Linda Horton, Humeston New Era joined the group at 7:10 p.m. Principal Stripe joined the meeting at 7:25 p.m.

The agenda was approved with a motion by Smiarowski and a second from Dachenbach. Motion passes with all present voting aye.

The consent agenda was approved with a motion by Cromer and a second from Dachenbach. Motion passes with all present voting aye. There were no new open enrollments in or out of the District.

The following resignations were accepted with a motion by Cromer and a second from Smiarowski. Donna Binning, Brad Krutsinger, and Mike Snyder. All present voted aye to approve the motion. The Board would like to extend their appreciation and wish these staff members good luck with their future plans.

Contracts were next up for approval. TLC Instructional Coach: Smiarowski made a motion to offer the TLC Instructional Coaching position to Pam Woollis. Motion dies with lack of a second.

District TLC Lead and Data Teacher: Dachenbach made the motion to approve Chris Hilton the Disrict TLC Lead and Data Teacher position for 2020-21. Cromer seconded followed by the following votes: Evans aye; Smiarowski aye; Dachenbach aye; Cromer aye; Bear abstains. Motion passes.

Cromer made a motion to table action on the 5^th grade teaching position. Dachenbach seconded followed by the following votes: Evans aye; Smiarowski nay; Dachenbach aye; Cromer aye; Bear

aye. Motion passes.

With a motion by Bear and a second from Cromer, Deb Coffey will be offered the new Elementary Math Intervention / At Risk / MOC position. Mrs Coffey will move from Kindergarten to this new position for 2020-21. The following vote was taken: Evans aye; Dachenbach aye; Cromer aye; Bear aye; Smiarowski abstains. Motion passes.

Gloria Rumley will be offered the Kindergarten position contingent on Mrs Coffey accepting the Math Intervention / At Risk / MOC position. Motion by Dachenbach, second from Cromer followed by the following votes: Evans aye; Dachenbach aye; Cromer aye; Bear aye; Smiarowski abstains. Motion passes.

Keaton Gwinn was approved as head JV/ JH baseball coach with Varsity Assistant baseball duties contingent on state approval allowing Summer Activities for schools. Motion by Smiarowski, second from Cromer followed by all aye votes from those present.

Next up on the agenda bids were received by the Board for 2019-2020 Auditing services. With a motion by Smiarowski and a second from Bear, the audit firm of Faller Kincheloe & Co PLC was chosen to conduct the 2019-2020 audit for the District. All present voted aye. The bid from Faller Kincheloe & Co PLC was the only bid, of three sent, received for consideration.

Cromer made a motion that Claudia Brown be allowed to purchase the laptop she has been assigned and using for $500 upon her retirement after the current school year. Dachenbach seconded followed by all ayes to approve.

With a motion by Bear and a second from Cromer, followed by ayes from all present, the following Seniors were approved for graduation:

Chet Arnold

Daniel Barker

Beau Baughman

Macy Bradford

Zachary Hofmann

Keisha Howsdan

Luke Parmer

George Shanks

Briel Storm

Congratulations to the Mormon Trail Class of 2020!

Cromer motioned to table any action and refer the purchase of a pick-up for the District to the Transportation Director, Keith Indorf, once he begins on June 1. The motion was seconded by Dachenbach. All present vote aye to approve.

Remaining class funds left in the accounts by the Class of 2017 and the Class of 2018 will be moved internally within the Activity Fund account for general purpose expenses related to Activities. The action was approved with a motion by Dachenbach, a second from Smiarowski followed by ayes from all present.

A new Post-Issue Compliance Policy for Tax Exempt Obligations met approval for the first reading with a motion by Smiarowski and a second from Cromer. The first reading of 704.2A was approved with ayes from all present.

Furlough action for COVID-19 hourly employees received approval with a motion by Smiarowski, a second from Dachenbach followed by ayes from all present.

Sharing agreements with Wayne CSD for sharing 80% Mormon Trail/20% Wayne Maintenance Director, Dan Utzke and Transportation Director, Keith Indorf were approved with a motion by Cromer, a second from Smiarowski followed by all aye votes. The sharing for both of these positions will begin August 1^st.

Master Social Worker Services will be purchased from Green Hills AEA for $13,322.04, including FICA and IPERS, plus benefits, including travel, to be determined at a later time. The services will include 38 days in the District. Motion by Smiarowski, second from Bear followed by all aye votes.

Smiarowski made a motion to approve use of Offering Terms/Participant Package for SAVE bonds. Cromer seconded followed by the following votes: Smiarowski aye: Cromer aye; Bear aye; Dachenbach aye; Evans aye. Motion carries

With a motion by Bear, a second from Cromer, followed by the following votes: Smiarowski aye: Cromer aye; Bear aye; Dachenbach aye; Evans aye, the following resolution was passed:

RESOLUTION SUPPORTING THE PROPOSED ISSUANCE OF APPROXIMATELY $2,200,000 SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE bondS

WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund (“SAVE Revenue”) pursuant to Iowa Code Section 423F.2; and

WHEREAS, pursuant to Iowa Code Chapter 423F and an election duly held in accordance therewith on September 13, 2011 approving a revenue purpose statement (the “Revenue Purpose Statement”), the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes; and

WHEREAS, the Board of Directors is in need of funds for the following school infrastructure project: to construct, build, furnish and equip an elementary school addition and to improve the site, including costs of issuance and a debt service reserve fund if required by the purchaser; and

WHEREAS, the Board of Directors has deemed it necessary and advisable that the District issue School Infrastructure Sales, Services and Use Tax Revenue Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, in the approximate amount of $2,200,000 for the purpose of providing funds to construct, build, furnish and equip an elementary school addition and to improve the site, including costs of issuance and a debt service reserve fund if required by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District’s Revenue Purpose Statement; and

WHEREAS, the Board of Directors has complied with the provisions of Iowa Code Section 423F.4 by providing notice and holding a public hearing on the proposal to issue such Bonds:

NOW, THEREFORE, it is resolved:

1. The Board of Directors supports the proposal to issue approximately $2,200,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, for the purpose of providing funds to construct, build, furnish and equip an elementary school addition and to improve the site, including costs of issuance and a debt service reserve fund if required by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District’s Revenue Purpose Statement.
2. Eligible electors of the school district have the right to file with the Board Secretary a petition pursuant to Iowa Code Section 423F.4(2)(b), on or before close of business on May 27, 2020, for an election on the proposed bond issuance.  The petition must be signed by eligible electors equal in number to not less than one hundred or thirty percent of those voting at the last preceding election of school officials under Iowa Code Section 277.1, whichever is greater.
3. In the event a petition containing the required number of valid signatures is filed with the Secretary of the Board on or before close of business on May 27, 2020, the President shall call a meeting of the Board to consider withdrawing the proposed Bond issuance, or directing that the question of the proposed Bond issuance be submitted to the qualified electors of the School District.

If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows: Shall the Board of Directors of the Mormon Trail Community School District in the Counties of Wayne, Clarke, Decatur and Lucas, State of Iowa, be authorized to issue approximately $2,200,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, in the approximate amount of $2,200,000 for the purpose of providing funds to construct, build, furnish and equip an elementary school addition and to improve the site, including costs of issuance and a debt service reserve fund if required by the purchaser; with any bond proceeds remaining after completion of this project used for other school infrastructure projects as authorized by the School District’s Revenue Purpose Statement?

PASSED AND APPROVED this 13th day of May, 2020.

With a motion by Smiarowski, a second from Dachenbach, followed by the following votes: Smiarowski aye: Cromer aye; Bear aye; Dachenbach aye; Evans aye, the following resolution was passed:

Board member Bear read the following resolution:

RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF NOT

TO EXCEED $5,515,000 GENERAL OBLIGATION SCHOOL BONDS,

SERIES 2020, APPROVING ELECTRONIC BIDDING PROCEDURES AND

APPROVING OFFICIAL STATEMENT

WHEREAS, at a special election of the qualified electors of the Mormon Trail

Community School District in the Counties of Wayne, Clarke, Decatur and Lucas, State of Iowa,

held on March 3, 2020, the voters authorized the issuance of $5,515,000 of General Obligation

School Bonds for the District for the purpose of providing funds to construct, build, furnish and

equip an elementary school addition and to improve the site; and

WHEREAS, this Board finds it advisable and necessary that bonds authorized at the

election be offered for sale for the purpose authorized at the election; and

WHEREAS, the Board deems it in the best interests of the School District and the

residents thereof to receive bids to purchase such General Obligation School Bonds by means of

both sealed and electronic internet communication; and

WHEREAS, the Board has received information from its Financial Advisor,

recommending the procedure for electronic bidding so as to provide for the integrity of the

competitive bidding process and to facilitate the delivery of bids by interested parties:

NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE

MORMON TRAIL COMMUNITY SCHOOL DISTRICT IN THE COUNTIES OF WAYNE,

CLARKE, DECATUR AND LUCAS, STATE OF IOWA:

Section 1. That the PARITY ® Competitive Bidding System described in the Notice of

Sale and the Electronic Bidding Procedures attached hereto are found and determined to provide

reasonable security and to maintain the integrity of the competitive bidding process, and to

facilitate the delivery of bids by interested parties in connection with the offering at public sale

of not to exceed $5,515,000 General Obligation School Bonds, Series 2020.

Section 2. That all electronic bidding shall be submitted in substantial conformity with

Iowa Code Section 75.14 and Chapter 554D.

Section 3. That General Obligation School Bonds, Series 2020, in the aggregate amount

of not to exceed $5,515,000, to be issued as referred to in the preamble of this Resolution, to be

dated June 25, 2020, will be offered for sale pursuant to published advertisement.

Section 4. That the Secretary of the Board of this School District publish notice of the

sale of bonds at least once, the last one of which is not less than four days nor more than twenty

days before the date of the sale. Publication will be in the Humeston New Era, a legal newspaper

published wholly in the English language, published within the County in which the bonds are to

be offered for sale or an adjacent County. Notice is given pursuant to Iowa Code chapter 75 that

bids will be received and acted upon by this Board at a meeting to be held at 6:30 P.M. on May

26, 2020.

Section 5. That the preliminary Official Statement in the form presented to this meeting be and the same hereby is approved as to form and deemed final for purposes of Rule 15c2-12 of the Securities and Exchange Commission, subject to such revisions, corrections or modifications as the Superintendent and Board Secretary, upon the advice of the District’s Financial Advisor, shall determine to be appropriate, and is authorized to be distributed in connection with the offering of the Bonds for sale.

PASSED AND APPROVED this 13th day of May, 2020.

Cromer motioned to approve a resolution authorizing Piper to distribute POS (Preliminary Official Statement) to prospective bidders. Dachenbach seconded followed by the following votes: : Smiarowski aye: Cromer aye; Bear aye; Dachenbach aye; Evans aye. Motion passes.

Smiarowski motioned to approve the bills and financials. Dachenbach seconded. All present voted aye to carry the motion.

There were no administrative reports.

The Board was recognized for their volunteer services with certificates as May is School Board Appreciation Month.

Cromer motioned that the meeting be adjourned. Dachenbach seconded with all voting in favor of adjournment.  Evans closed the meeting at 8:10 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held June 10, 2020 @ 6:30 pm in the District Office in Garden Grove.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Public Hearing

April 21, 2020

President Evans called the Public Hearing to order at 6:30 pm for public comment on the proposed 2020-21 Budget.  Answering roll call were board members Cromer, Evans, Dachenbach, Bear and Smiarowski. Dachenbach joined the hearing via ZOOM. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. There were 15 visitors signing in with ZOOM. There were no public comments on the proposed budget. Cromer made a motion to adjourn with Smiarowski seconding. All present voted aye. Evans closed the hearing at 6:45 pm.

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Public Hearing

April 21, 2020

President Evans called the Public Hearing to order at 6:46 pm for public comment on the proposed 2019-20 Budget Amendment. Answering roll call were board members Cromer, Evans, Dachenbach, Bear and Smiarowski. Dachenbach joined the hearing via ZOOM. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. There were 15 visitors signing in with ZOOM. There were no public comments on the proposed budget amendment. Smiarowski made a motion to adjourn with Cromer seconding. All present voted aye. Evans closed the hearing at 7:00 pm.

MORMON TRAIL COMMUNITY SCHOOL DISTRICT

Special Meeting

April 21, 2020

President Evans called the Special meeting of the Mormon Trail Board of Directors to order at 7:01 p.m. in the Garden Grove District office. Answering roll call were board members Cromer, Evans, Dachenbach, Bear and Smiarowski. Dachenbach joined the hearing via ZOOM. Superintendent Kerry Phillips, Elementary / High School Principal Becky Stripe and Board Secretary Peggy Rash were also present. There were 15 visitors signing in with ZOOM.

The agenda was approved with a motion by Smiarowski and a second from Bear. Motion passes with all present voting aye.

A Library services contract for 2020-2021 with Green Hills AEA was approved with a motion by Smiarowski and a second from Cromer. All present voted aye. The contract includes 15 days @ $390.23 per day plus FICA and IPERS = $5853.45. Travel and other prorated benefits to be determined are also included.

Daniel Utzke was hired as Maintenance Director for the District at a salary of $32,500 plus single premium insurance. The 12-month contract includes standard vacation days, sick and personal days. Motion by Cromer, second by Bear followed by all ayes approve the motion. Utzke will be shared one day per week with Wayne CSD.

Marcia Roberts was hired as custodian for the District at $12.25 per hour plus single premium insurance. The 12-month contract includes standard vacation days, sick and personal days. Motion by Smiarowski, second by Dachenbach followed by aye votes from all present to approve.

Keith Indorf was approved as the District’s Transportation Director to start June 1 and to be shared with Wayne CSD starting August 1. This salaried position includes single insurance plus standard vacation days, sick and personal days. The position will pay $25,000 per year and will include driving duties. Motion by Cromer, second from Smiarowski followed by all aye votes.

Smiarowski made the motion to close school for the remainder of the 2019-2020 school as recommended by the state of Iowa due to COVID-19. Dachenbach seconded followed by aye votes from Bear, Evans, Smiarowski, Cromer and Dachenbach to approve the closure.

Cromer motioned to pay golf and track coaches one installment of their spring coaching contract. The remainder of the contract was cancelled with the cancellation of all spring activities by the state of Iowa due to COVID-19. The motion was seconded by Dachenbach and passed with aye votes from all present. Summer activities will be looked at later.

Smiarowski made a motion to approve the Proposed 2020-21 Budget. Cromer seconded followed by ayes from all present.

Bear made a motion to approve the Proposed 2019-20 Budget Amendment. Cromer seconded followed by ayes from all present.

Cromer motioned that the meeting be adjourned. Smiarowski seconded with all voting in favor of adjournment.  Evans closed the meeting at 7:26 p.m.

The next regularly scheduled meeting of the Mormon Trail Board of Directors will be held May 13, 2020 @ 6:30 pm in the District Office in Garden Grove.

____________________________ ___________________________

              President, Board of Education               Secretary, Board of Education

_________  _________ 

Date               Date

These minutes are written as recorded by the board secretary and subject to approval at the next regular board meeting.   Peggy Rash, Board Secretary/Treasurer